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Open-Source, Open-Access Digital Archives in the Sunshine:
A Review of Current Initiatives in Florida’s Public Universities
Kelsey Adams and Mia TignorSchool of Information, University of South Florida
James Anthony SchnurSpecial Collections and University Archives
Nelson Poynter Memorial LibraryUniversity of South Florida St. Petersburg
The old “card” catalog, March 1986, shortly before the arrival of LUIS, the online Library User Information System.
Wayback Machine Snapshot from 28 April 1999
Early databases of digital collections and resources
available through WebLUIS
Portal to all libraries of the University of South Florida system through the USF Virtual Library project, 1999
Open Access Software in Florida University Special Collections & Archives: An Exploratory Survey
Mia Tignor and Kelsey Adams
A five minute questionnaire designed as an exploratory survey to evaluate what software for content management in digital collections and archives are already in place and to gauge the satisfaction of these programs was sent to all 11 Florida public universities (below) and the Florida Center for Library Automation (FCLA):
•Florida A & M University•Florida Atlantic University•Florida Gulf Coast University•Florida International University •Florida State University•New College of Florida•University of Central Florida•University of Florida•University of North Florida•University of South Florida•University of West Florida
METHODOLOGY
Pros of Open Access
•Simplicity of use; both inputting and accessing•Multiple functions•Budget-friendly•Community support
“…All of these (open access) tools have large user communities that provide new features/plugins and assistance with diagnosing and troubleshooting problems.”
“…Dspace is easy to use, very intuitive and open source. It has a loyal and well established network of fans and programmers throughout the world.”
Cons of Open Access
•Technical skills
•Material formats vary
•Compatibility
“…although the source code is free, open source software frequently requires other resources and expertise to implement, such as programmers and system administrators, which can be more expensive in the long run.”
Pros of Proprietary
•Familiarity
“…”the systems we have in place are appropriate for our present staffing models and resources and generally allow staff to retrieve materials in a timely and accurate manner.”
Cons of Proprietary
•Numerous limitations•Cumbersome
“…without access to the source code, it’s very difficult to diagnose or fix problems, It’s also impossible to develop new or improved features.”
“…we found the commercial tools like DigiTool, ContentDM and related to be insufficient to our needs and so do not use them.”
Deeds of gift and donor paperwork scanned and mounted in a non-public area of the USFSP Digital Archive with date and time stamps, in case anything happens to the original copies.
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