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Office for Historically Underutilized Businesses
Statewide Uniform Certification (SWUC) Program Statewide Uniform Certification (SWUC) Program
NC League of MunicipalitiesNC League of Municipalities2011 Annual Conference: Good Government. Great Hometowns. 2011 Annual Conference: Good Government. Great Hometowns.
Presented by:Presented by:Bridget Wall-Lennon, DirectorBridget Wall-Lennon, Director
Sheryl Cromedy, Lead Certification SpecialistSheryl Cromedy, Lead Certification Specialist
Agenda Overview of Office for Historically
Underutilized Businesses (HUB Office)
Statewide Uniform Certification (SWUC) Program
Application and Certification Process
HUBSCO Reporting Requirements
Questions and Answers
Mission
To promote economic opportunities for historically underutilized businesses in
state government contracting and procurement that will foster growth and
profitability.
Program Core ServicesCertification Program
Training:HUBSCO, How to Do
Business
Construction Monitoring& Outreach
Program Compliance & Reporting
Outreach ProgramAdvocacy
Policy Development & Implementation
Statewide Uniform Certification (SWUC) Program
N.C.G.S.143-48.4 and 143-128.4 (Formerly Senate Bill 320)
Passed & Signed during the 2007 Legislative Session
Implemented in July 2009 Provided Secretary of Administration Authority to:
• Develop and administer a program for the certification of a HUB firms as defined in N.C.G.S. 143-128.4
• Create a single database of certified HUB firms• Adopt rules and procedures
SWUC Collaboration
Collaborative development to:Collaborative development to:• reduce redundancyreduce redundancy• best practices and processesbest practices and processes• increase overall efficiency of system increase overall efficiency of system
developmentdevelopment
Application andCertification Process
Who Should ApplyWho Should Apply Firms that are at least 51% owned,
operated and controlled By a minority, woman, disabled (person with
a disability), Disadvantaged (socially and economically individuals)
HUB Eligibility Criteria (N.C.G.S. 143-128.4 and 143-48.4)
Application andCertification Process
HUB Certification CategoriesHUB Certification Categories Minority: Minority:
Black, Hispanic, Asian American, American Black, Hispanic, Asian American, American IndianIndian
FemaleFemale Disabled - Person with a DisabilityDisabled - Person with a Disability Disadvantaged-Socially and EconomicallyDisadvantaged-Socially and Economically
Application andCertification Process
How toHow to Initiate HUB CertificationInitiate HUB Certification Go to HUB Office’s Website:
www.doa.nc.gov/hub Register in IPS/Vendor Link as Vendor Apply for HUB Certification
• Click “Certification”• Click “Request HUB Certification” • Click “Vendor Registration / HUB Certification”
Application andCertification Process
On the Electronic Registration page – read terms and if satisfied, Click “Accept”
Complete all applicable information On the last page – Click “Registration
Complete”
Application andCertification Process
Required DocumentsRequired Documents
Return to: www.doa.nc.gov/hub Click: “Statewide Uniform Certification (SWUC)”
Quick Links Box Go to: “Listing of Documents and Forms” Click: “Required Certification Documents (pdf)” Click: “SWUC Certification Application (pdf)”
Based on your business type, submit required documents.
Application andCertification Process
When to Submit DocumentsWhen to Submit Documents Application and Required Documents must be
submitted within 30 days from completion of request for Certification
Electronic Reminder, if not received within 15 days
Withdrawals HUB Office may withdraw, if documents not received Vendors may also request withdrawal
Application andCertification Process
Complete Package Sent To Complete Package Sent ToMailing Address:
North Carolina Department of Administration
Office for Historically Underutilized Businesses
1336 Mail Service Center
Raleigh, NC 27699-1336
Location Address: (hand delivery)
116 W. Jones Street, Suite 4109
Raleigh, NC 27603
SWUC Benefits Streamlined certification process of minority,
women, disabled, and disadvantaged owned businesses
Uniform standards and procedures for certification
Annual Status Update and four-year reapplication cycles
Single database to be used by all state departments, agencies, institutions, political subdivisions, and local municipalities
SWUC Benefits
Companies input and control their own information, which can be changed at any time.
HUB firms receive next day e-mail notification of procurement opportunities that are posted on the IPS website.
Search engine enables anyone to locate your company and associated goods, commodities, and construction services.
HUB firm’s information is available to all state agencies and the public. (Free Business Publicity )
What are the Reporting Requirements
Statutes and House Bill for Reporting Contracts
Senate Bill 914, Session Law 2001 - 496, December 6, 2001 • G.S. 143-128.2 – Goals• G.S. 143-128.3 – Administration• G.S. 143-131 – Informal bidding, effective date: January 1,
2002• G.S. 143-129 – Formal bidding, effective date: January 1, 2002
House Bill 73, Session Law 2007-446 • Threshold changes, effective date: August 23, 2007
Construction Project Thresholds
Formal Construction Projects >= $500,000
Informal Construction Projects >= $30,000 < $500,000
Informal Projects (G.S. 143-131)
No requirement to formally advertise bids.
Lowest responsible, responsive bidder with contract
Require to maintain a record of minority contractors solicited and of all recruitment efforts
Performance and Payment bonds for each contract over $50,000; that is a part of a project cost over $300,000.
Construction or repair projects costing over $300,000 must use only Single Prime, Separate Prime, Dual bidding, construction manager at risk, or alternative methods.
G. S. 143-128.2 sets out Goals for local governments to encourage HUB Participation
Formal Projects (G.S. 143-129)Requirements
Minority Business Participation Goal (G.S. 143-128.2)
State percentage goal
Local Government percentage goal
Good Faith Efforts
Good Faith Efforts
A public entity shall develop a Minority Business Participation Outreach Plan
Public entities, General Contractors and First-tier subcontractors shall adhere to the statutory good faith efforts
Public Entity Non-Compliance with G.S. 143-128.2 shall necessitate the development of a plan of compliance that addresses any deficiencies identified
Failure to implement a corrective plan could lead to a review by the HUB Office and the Attorney General’s Office before the public entity can bid another contract
Who is required to report?
ALL PUBLIC ENTITIES (Including)
State Agencies
Universities
Community Colleges
All Local Government Entities
MunicipalitiesCountiesLocal School UnitsSpecial Districtsand Other special purpose local governments
What to report?
With respect to each building project:
Verifiable Percentage Goal Type of Project Minority business utilization by category Trade Total dollar value of contracts Total dollar amount of project (construction
and design Applicable good faith effort guidelines or rules
What is the HUBSCO Construction Reporting System?
Web based application
Formal and informal construction projects
Procedures for HUBSCO Access Visit our website at http://www.doa.state.nc.us/hub/
Print out and complete HUBSCO Access Form http://www.doa.state.nc.us/hub/hubscofm.doc
Fax the completed Access Form to Mathew Idiculla at 919-807-2335.
Access will be granted to the training site with a user ID and a password.
Procedures for HUBSCO Access
Mail original Access form including all signatures and you will be granted access to the live production site.
HUB Office AddressState of North Carolina
Department of AdministrationOffice for Historically Underutilized Businesses
1336 Mail Service CenterRaleigh, NC 27699-133
Municipalities – HUBSCO ReportsOctober 24, 2011
95 Municipalities – Registered to HUBSCO System
50 Municipalities – Reported Construction Projects Include 33 Cities , 14 Towns and 3 Villages 1054 Construction Projects Reported 456 (43%) of all Construction Projects Reported by City of Winston-Salem
2010 -11 Minority Business Participation 14.85% Total Construction Contract $78,072,892 Total Minority Participation $11,595,970
We Are Here to Assist YOU!
Bridget Wall-Lennon, Director
Management & Office Administration
Patricia Jones, Office Manager
Traci Fleming, Office Assistant
Compliance Section
Mathew Idiculla, Compliance Specialist
Jerry Ryan, Statistician
Outreach & Certification Section
Sheryl Cromedy, Lead Certification Specialist
Cassandra Herndon, Certification/Outreach
Lena Robertson-Ridley, Outreach Coordinator
Grover Burthey, Construction Coordinator
Web: www.doa.nc.gov/hub email: huboffice.doa@doa.nc
(919) 807-2330 Phone (919) 807-2335 Fax
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