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MINUTES
Ordinary Council Meeting
of
16583
AddaidePlainsCouncil
Pursuant to the provisions of Section 84 (1) ofLocol Government Act 1999
HELD IN
Council Chambers
Redbanks Road,Mallala
Monday 1.8 June 201.8 at 6:30pm
Ordinary Council Meeting
on
Ad. told.PI. in,
I1.8 June 201.8
The Mayor formally declared the meeting open at 6:30pm,
I. ,
1.1
AnENDANCE RECORD
Present:
Mayor A J (Tony) F1aherty OAM ip
Deputy Mayor Me Iville Lawrence
Councillor P D (Joe) Daniele
Councillor Stepheniones
Councillor Terry-Anne Keen
Councillor Carmine Di Troia
Councillor Karen MCColl
Councillor Margherita Panella
Councillor Eddie Stubing
Councillor Mareus (S M) Strudwicke
Also in Attendance:
Chief Executive Officer
16584
General Manager - Governance and Communications
General Manager - Development and Community
General Manager - Finance and Economic Development
Acting General Manager - Infrastructure and Environment
Environmental Health Officer
Governance Support Officer
Governance Officer/Minute Taker
Executive Assistant
Apologies:
Nil
Not Present I Leave of Absence:
Nil
Mr James Miller
Ms She ree Schenk
Mr Robert Veitch
Ordinary Council Meeting
Mr Railth Udugampola
Mr Keri Stratton
M r David Cowell
Mr Rob Adam
Ms A1yssa Denicola
Ms Andrea Post
Malald.PI. In, 1.8 June 2018
CONFIRMATION OF MINUTES
Confirmation of Council Minutes - Ordinary Meeting held 21 May 2018
Councillor Strudwicke raised a Point of Order on the basis that any amendment shouldbe dealt with before moving, seconding and/or carrying the motion. The Mayoraccepted the Point of Order.
Moved Councillor Lawrence 20/8/233
"that the minutes of the Ordinary Council Meeting held on Monday 21 May 2018IMB Folios 1,6547 to 1,6573, inclusive), be accepted as read and confirmed. "
Confirmation of Council Minutes - Adjourned Ordinary Meeting held 28 May 201.8
20/8/234Seconded Councillor Panella
"that the minutes of the Adjourned Ordinary Council Meeting held on Monday 28 May2018 (MB Folios 1,6574 to ,. 6582, inclusive), be accepted as read and confirmed. "
CARRIED
Moved Councillor Keen
Seconded Councillor Keen
BUSINESS ARISING
The Chief Executive Officer provided Council with a further update, being theParliamentary Committee's recommendation to amend the Food Bowl DPA in line with
Adelaide Plains Council's policy position.
16585
ADJOURNED BUSINESS
Adjourned Item - Late Item - Review of Legatus Group 201.8-201.9 Business Plan, Budgetand Strategic Plan
20, .8/235
"that Council, having considered Item 1.4. ,. 0 - Late Item - Review of Legatus Group201.8-2019 Business Plan, Budget and Strategic Plan, dated 28 May 201.8, receives and
notes the report and in doing so:-
I. . Instructs the Chief Executive Officer to advise the Legatus Group that Adelaide
Plains Council has no objections with the Draft Business Plan and Budget 20Z8-2029; and
Z. Instructs the Chief Executive Officer to advise the Legatus Group that Adelaide
Plans Council has no objections with the Leg@tos Group Strategic Pion review
grid 3-year Action Pion July 20,8202Z. "
Moved Councillor Lawrence
CARRIED
Seconded Councillor Di Troia
Ordinary Council MeetingAd. 1.1d.Puns
ICARRIED
18 June 2018
DECLARATION OF MEMBERS' INTEREST haterial, actual, perceivedI
Nil
PUBLIC OPEN FORUM
The Mayor, with approval of two-thirds of the members present suspended the meeting
procedures pursuant to Regulation 20(,.) of the toco/ Government (Procedures ot
Meetings) Regulotions 2013, for a period of 21 minutes to facilitate 'Public Open Forum'.
The meeting was suspended at 6:39pm,
John Lush
Topics Discussed
. Spoke on behalf of Adelaide Plains Ratepayers and Residents Association
. Gawler River Floodplain Management Authority
. APRRA disagree with Council's current position in relation to GRFMA funding
16586
Dr Chris Starrs
Topics Discussed
. Owner of Middle Beach Caravan Park
. Attended Business Breakfast
. Questioned business opportunities/competition/level playing field for private andpublic businesses in the Council area
Monolo
Greville Knight
Topics Discussed
. Spoke on behalf of Mallala RSL - Remembrance Day - request closing ofintersection to accommodate military presence
. Agenda Item 14.1 - Request to fly the Rainbow Flag theopposes
recommendation as the dates for Feast Festival coincide with Remembrance Day
The meeting resumed at 7:00pm.
Middle Begch
Monolo
Ordinary Council MeetingAd. bid.PI. In, 1.81une 2018
7. MAYOR'S REPORT
Monda 1.4 MB 201.8
Special Council Meeting
Saturda 26 Ma 201.8
Mayor I CEO Meeting - North Adelaide
Monda 28 Ma 203.8
Mayor I CEO - Pre-Council meeting
Reconvened Ordinary Council Meeting
Monda 4 June 201.8
Mayor I CEO lion Gee MP for Taylor
Mayor I CEO - GRFMA
Tuesda 5 June 201.8
Mayor I CEO - GRFMA
Thursda 1.4 June 201.8
16587
Mayor I CEO I Fraser Ellis MP for Narungga
Mayor I CEO - hospital visit to Deputy Mayor
8. REQUESTED DOCUMENTS/CORRESPONDENCE To BE TABLED
Nil
9.
9.1
DEPUTATIONS
Mr Ben Brazier (Chartered Accountant), spokesperson for the Adelaide Plains Ratepayers
and Residents Association, gave a 1.0 minute deputation regarding interpreting the
perceived budget deficit and the impact on the future decisions and activities of theCouncil.
1.0. PRESENTATIONS I BRIEFINGS
Anne Moroney gave a 9 minute briefing in relation to Regional Development Australiaand APC Business Council.
Ordinary Council MeetingAddaide
,P Plains .
I181une 2018
PETITIONS
Nil
COMMITrEE RECOMMENDATIONS
Nil
13.
I3. I
ASSOCIATED ORGANISATIONS
Legatus Group - Ordinary Meeting 25 May 201.8 Outcomes
Seconded Councillor DanieleMoved Councillor Lawrence 20/8/236
"that Council receives and notes the minutes of the Legatus Group - Ordinary Meeting
25 May 201.8. "
Gawler River Floodplain Management Authority - Special Meeting 17 May 201.8Outcomes
Moved Councillor Keen
16588
"that Council receives and notes the minutes of the Gawler River Floodplain
Management Authority - Special Meeting held 17 May 201.8. "
1.4.
1.4. I.
REPORTS FOR DECISION
Request to fly the Rainbow Flag during Feast Festival
Seconded Councillor lonesMoved Councillor Lawrence 201,81238
inthat Council, having considered Item 1.4. ,. - Request to fly the Rainbow Flog duringFe@st Festival, dated 1.8 June 201.8, receives and notes the report and in doing so
delegates authority to the Chief Executive Officer to respond to Feast Festival advisingthat Adelaide Plains Council will riot be participating in the initiative on this occasion, "
Seconded Councillor Lawrence
Amendment
CARRIED
201,81239
"that Coundl, having considered Item 14.1 - Request to fly the Rainbow Flog duringFeast Festival, dated ,. 8 June 201.8, receives and notes the report and in doing so
Moved Councillor Panella
Ordinary Council Meeting
20/8/237
CARRIED
Seconded Councillor MCColl
Ad. told.Plains 18 June 20.8
authorises the Rainbow Flag to be displayed at the Adelaide Plains Council Principal
Office building for the duration of the Feast Festival from 10 - 25 November 201.8,
excluding 1.1 November 201.8 in recognition of Remembrance Day, and be listed as a
supporter on the dedicated page in the Feast Program Guide. "
I4. I.
Motion as Amended
201,81238Moved Councillor Panella Seconded Councillor MCColl
"that Council, having considered Item 14.1 - Request to fly the Rainbow Flog during
Feast Festivol, dated 3.8 June 201.8, receives and notes the report and in doing so
authorises the Rainbow Flag to be displayed at the Adelaide Plains Council PrincipalOffice building for the duration of the Feast Festival from 1.0 ~ 25 November 201.8,
excluding 1.1 November 201.8 in recognition of Remembrance Day, and be listed as a
supporter on the dedicated page in the Feast Program Guide. "
14.2 Disability Access and Inclusion Plan
20/8/240Moved Councillor MCColl Seconded Councillor Strudwicke
"that Council, having considered Item 14.2 - 01sobi"ty Access und lnclusion Plan, dated
1.8 June 201.8, receives and notes the report and in doing so adopts the Barosso Light
and Lower North Region@I 01sobility Access und Inclusion Plan as presented in
Attachment 2 to this Report. "
1,6589
AMENDMENT CARRIED
14.2 20/8/24, .Moved Councillor MCColl Seconded Councillor Stubing
"that Council, having considered Item 1.4.2 - Disability Access grid Inclusion Plan, dated
1.8 June 201.8, adopts the Adeloide Plums Council Disability Access and Inclusion Action
Pion as presented in Attachment 3 to this Report, "
CARRIED
Ordinary Council Meeting
CARRIED
Adelaide
.::^; Plains
CARRIED
I18 June 201.8
Moved Councillor Keen
"that Council write to the Federal Government, asking them to lobby the World Health
Organisation to remove reference to the term Mentally Retarded Person and replacewith 'Person With Intellectual Disability'."
Two Wells Trotting Owners and Trainers Association - Proposed Lease - Hams ParkReserve, Lewiston
20/8/243Seconded Councillor DanieleMoved Councillor Strudwicke
inthat Council, having considered Item ,. 4.3 - Two Wells Trotting Owners ond Tr@mersAssociation inc - Proposed Lease - Horns Pork Reserve, Lewisto", dated 21. May 20L8,
receives and notes the report and in doing so:-
Receives and notes the Hydrological Report from Roberl Williams
Hydrological Consultant;
Authorises the Chief Executive Officer to seek the assistance of Norman
Water house Lawyers and to negotiate and finalise the Lease Agreementbetween Council and the Two Wells Trotting Owners and Trainers
Association Inc for the leasing the whole of Allotment 27 DP 1,4929, Kurt
Way Lewiston, known as Hams Park Reserve and comprised in Certificateof Title Volume 5543 Folio 580;
3. Authorises, pursuant to sections 38 and 44 of the Local Government Act
1999, the Mayor and Chief Executive Officer to execute the lease
agreement between the Adelaide Plains Council and the Two Wells
Trotting Owners and Trainers Association Inc;
4. In accordance with section 1661/10j of the Local Government Act 2999,
Council, being satisfied that the whole of Allotment 27 DP ,. 4929, Kurl
Way Lewiston, known as Hams Park Reserve and comprised in Certificateof Title Volume 5543 Folio 580, is being used by an organisation which, in
the opinion of Council, provides a benefit or service to the localcommunity, grants a discretionary rebate of 1.00% of the rates imposed,effective from the 2018/1.9 rating year; and
5* Formally responds to the submission from Ms Leanne Pelin in line withthe aforementioned direction. "
Seconded Councillor Di Troia
16590
20/8/242
CARRIED
Ordinary Council MeetingAdd. Id.91.1"
CARRIED
181une 2018
Regional Development Australia - Board Membership
Moved Councillor Lawrence 201,81244
"that Council, having considered Item 14.4 - Regional Development AUStr@1/@- Boord
Membership, dated 1.8 June 2018, receives and notes the report and in doing so:-
I. Endorses the Regional Development Australia Board nominations as
provided for in the letter at Attachment I, including Robert Veitch,
General Manager - Development and Community, being Adelaide Plains
Council's sole representative on the Board; and
Z. Acknowledges that James Miller, Chief Executive Officer intends to
nominate for RDA Board membership in November 201.8, subject to
Gawler River Floodplain Management Authority workload. "
Seconded Councillor Keen
Renewal of Lease ~ SA Country Women's Association Inc - Mallala Branch
Moved Councillor Strudwicke Seconded Councillor MCColl 20/8/245
"that Council, having considered 14.5 - Expiration of tense - SA Country Women's
Association Inc, dated 1.8 June 2018, receives and notes the report and in doing sogrants permission for the SA Country Women's Association Inc - State Office to
continue occupancy of the Property, being portion of Allotments 762 and 761 of Filed
Plan 175229 and Filed Plan 175228, Dublin Road Mallala, comprised in Certificates of
Title Volume 5790 Folio 887 and Volume 5828 Folio 532, on a monthly tenancy
pursuant to clause 5.9 of the current lease, from 2 July 201.8. "
16591.
20/8/246Seconded Councillor Stubing
"that Council, having considered 14.5 - Expiration of Legse - SA Country Women'sAssociation inc, dated 1.8 June 201.8, instructs Council's Chief Executive Officer to
depart from Council's longstanding practice with community groups and riot seek
reimbursement of 50% of the legal costs for preparation of the lease and 50% of the
public consultation costs (if public consultation is required) should the SA CountryWomen's Association Inc - State Office wish to enter into a new lease in relation to the
Property being portion of Allotments 762 and 761 of Filed Plan 1,75229 and Filed Plan
,. 75228, Dublin Road Mallala, comprised in Certificates of Title Volume 5790 Folio 887and Volume 5828 Folio 532. "
Moved Councillor lones
CARRIED
Ordinary Council Meeting
CARRIED
Ad. laid.91.1n,
I1.81une 2018
CARRIED
Discretionary Fees and Charges 20/8/201.9
Moved Councillor Lawrence Seconded Councillor tones 20/8/247
"that Council, having considered Item 1.4*6 - Discretionary Fees and Charges20,812019, dated ,. 8 June 201.8, receives and notes the report and in doing so adopts
the draft Schedule of discretionary Fees and Charges for the 20/8/20, .9 Financial Year
as detailed in Attachment I to this report. "
20/7/201.8 - Third Budget Update
Moved Councillor Strudwicke 20/8/248Seconded Councillor Stubing
That Council, having considered Item 1.4.7 - 201Zi!'20Z8 - Third Budget Updote, dated18, une 201.8, receives and notes the report and in doing so;
I. . Receives and notes the project progress reports contained in Attachment ,. & 2;and
2. Pursuant to Regulation 9 (,.) (a) of the Loc"I Government (Fin@"ci@IMonogeme"tj Regulations 20Zl, adopt the updated Budgeted FinancialStatements as contained within Attachment 3 to this report".
16592
Late Item - Local Emergency Risk Management Project
Seconded CouncillorMoved Councillor Strudwicke
"that Council, having considered Item 1.4.8 - Local Emergency Risk Management
Project, dated 18 June 201.8, receives and notes the report and in doing so:-
I, Endorses the Local Emergency Risk Monogeme"t Repor^ Implementation
Pion and Community Emergency Management Pion, rioting that they aresupported by local and zone based risk assessments and registers;
2. Authorises the Chief Executive Officer to provide the documents to the
Barossa Zone Emergency Management Committee and SA Fire andEmergency Services Commission in satisfaction of the funding deed; and
3, Instruct the Chief Executive Officer to implement relevant activity in
accordance with the implementation plan through the Risk Services Team
and seek opportunities for collaborative regional funding and approachesto implementation, so far as reasonably practicable and within availableresourcing levels. "
CARRIED
Ordinary Council Meeting
CARRIED
20/8/249
MCI. Id.91.1n,
MOTION LAPSED FOR WANT OF A SECONDER
181une 2018
Moved Councillor MCColl 201,81250Seconded Councillor Lawrence
inthat Council resolves to adjourn Item 14.8 - Local Emergency Risk ManagementProject, dated 1.8 June 201.8, until the next Ordinary Meeting of Council antidpated tobe held on Monday 1.6 July 2018 at 6:30pm. "
1.5.
15.1
REPORTS FOR INFORMATION
Council Resolutions/Action Report
20, .8/25, .Seconded Councillor lonesMoved Councillor Panella
"that Council, having considered Item 15.1 - Council Resolutions/Action Report, dated1.8 June 201.8, receives and notes the report. "
Business Breakfast
20/8/252Moved Councillor lones Seconded Councillor Panella
"that Coundl, having considered Item L5.2 - Business Breakf@st, dated 18 June 2018,
receives and notes the report. "
1,6593
Mallala Lions Club - Mallala Oval Campgrounds
Moved Councillor lones 20/8/253Seconded Councillor Strudwicke
00That Council, having considered Item 1.5.3 - Mafial" Lions Club - M@"@10 0v@I
Campgrounds, dated 1.8 June 201.8, receives and notes the report. "
CARRIED
CARRIED
Ordinary Council Meeting
CARRIED
Ad. 1.1d.PI. Iris
CARRIED
18 June 20.8
20/8/254Seconded Councillor StubingMoved Councillor Keen
"that Council, having considered Item 1.5,3 - Mallala Lions Club - Mallala Oval
Campgrounds, dated 1.8 June 201.8 confirms that in dealing directly with the Mallalaand Districts Lions Club, it departs from the policy position outlined in Council's
Procurement Policy on the following basis:
Lions Clubs are a national organisation and have the resources and necessaryI.
supporting structures to support individual clubs, such as the Mallala Lions Club.
2. The Mallala Lions Club has a proven track record that demonstrates acommitment to considerable investment in community infrastructure including
accepted planning for the future site, well beyond a camping ground lease.
The Mallala Lions Club has an extensive record of donating to community3.
services and projects.
The Lions Club has Mentoring, Leadership Development, Research Fundraising4.
and Disaster relief within their mandate,
The Mallala Lions Club is prepared to:-
Design, setup and lay out the camping area
Commence landscaping and planting the area with trees and shrubs etc.
Organise ongoing management for the facility
Continue to upgrade the ablution block and various other improvements
Isubject to funding); and
Reinvest in the facility with funds received from the camp stay area. "
.
.
1,6594
.
.
Councillor Strudwicke called for a division:
The Mayor declared the vote set aside.Members voting in the affirmative: Councillors Lawrence, lones, Di Troia, Stubing and KeenMembers voting in the negative: Councillors MCColl, Panella, Daniele, Strudwicke
The Mayor dedared the motion CARRIED
Ordinary Council Meeting
CARRIED
Add. Id.PI. Iris 18 June 201.8
Minister for Health & Wellbeing - 201.8 Excellence in Public Health Awards
20/8/255Moved Councillor Keen Seconded Councillor lones
"that Council, having considered Item 1.5.4 - Minister for Health & Wellbeing - 20Z8
Excellence in Public Health Awards, dated 1.8 June 201.8, receives and notes the report. "
CARRIED
Councillor Keen congratulated all Council staff involved in this event.
Horse Float Parking - Parham
Moved Councillor Strudwicke 20, .8/256Seconded Councillor MCColl
"that Council, having considered Item 1.5.5 - Horse Float Parking - Parh@in, dated ,. 8June 201.8, receives and notes the report. "
Development Application Tracking
Moved Councillor Strudwicke
16595
20/8/257Seconded Councillor Lawrence
"that Council, having considered Item ,. 5.6 - Development Application Tracking, dated
1.8 June 201.8, receives and notes the report and in doing so, acknowledge that the
continued roll out of the Planning, Development and Infrastructure Act 201.6, and
Council's reporting obligations, that the quarterly report initiative be deferred untilinid 201.9. "
Community Survey - Update
Moved Councillor Strudwicke 20/8/258Seconded Councillor MCColl
"that Council, having considered Item 15.7 - Community Survey - Update, dated ,. 8
June 201.8, receives and notes the report. "
CARRIED
Ordinary Council Meeting
CARRIED
Ad. !. Id.PI. Iris
ICARRIED
18 June 201.8
Installation of Courtesy Road Signs
201,81259Moved Councillor Strudwicke Seconded Councillor Di Troia
cothat Council, having considered Item 1.5.8 - Installation of Courtesy Road Signs, dated
1.8 June 201.8, receives and notes the report. "
QUESTIONS ON NOTICE
Nil
QUESTIONS WITHOUT NOTICE
Not recorded in Minutes in accordance with Regulation 9(5) of the Locol Government
(Procedures at Meetings) Regulations 2013.
MOTIONS ON NOTICE
Nil
L9.
19.1
MOTIONS WITHOUT NOTICE
Social Media
Moved Councillor MCColl
16596
20/8/260
"that the CEO bring a report back to Council in relation to setting up and maintaining
an Adelaide Plains Council Facebook page together with a separate Facebook page for
the Two Wells Library, "
20.
20.1
CARRIED
URGENT BUSINESS
Governance Advisory Panel - Expressions of Interest
Seconded Councillor KeenMoved Councillor Lawrence 201,8126, .
"that two (2) Council Members are involved in the selection process for Governance
Advisory Panel Independent Membership. "
Seconded Councillor Keen
Ordinary Council Meeting
CARRIED
Ad, 1.1d.PI. In.
CARRIED
18 June 2018
Governance Advisory Panel - Expressions of Interest
20/8/262Seconded Councillor KeenMoved Councillor Lawrence
"that Councillors Lawrence and iones assist the Chief Executive Officer and General
Manager, Governance and Communications on the selection panel for the Governance
Advisory Panel Independent Members, "
CONFIDENTIAL ITEMS
Councillor Lawrence sought and was granted leave to bring forward Item 21.3.
Proposed Lease of Council Land - NBN Radio Network Base Station - Update
Seconded Councillor PanellaMoved Councillor Strudwicke
"that:-
I. Pursuant to section 9012) of the Local Government Act Z999, the Coundl orders
that all members of the public, except Chief Executive Officer, General Manager
Governance and Communications, General Manager - Development and
Community, Acting General Manager -Infrastructure and Environment, General
Manager - Finance and Economic Development, Governance Officer/Minute
Taker and Executive Assistant be excluded from attendance at the meeting of
the Council for Agenda Item 21.3 - Proposed Legse of Council L@rid - NBN Radio
Network Bose Station - Update;
2. Council is satisfied that pursuant to section 9013/1h) of the Local Government
Act 1999, Item 21.3 - Proposed Legse of Council Land - NBN Radio Network
Bose Station relates to legal advice obtained by Council;
3. Council is satisfied that the principle that Council meetings should be conducted
in a place open to the public has been outweighed by the need to keep the
information, matter and discussion confidential. "
16597
CARRIED
201,81263
Ordinary Council MeetingAd. bid.PI. Iris
CARRIED
18 June 201.8
20/8/264
"that Council, having considered Item 21.3 - Proposed Lease of Council Land - NBN
Radio Network Base Station - Update dated 1.8 June 201.8, receives and notes the
report and, in consideration of the legal advice obtained from Norman Water house
Lawyers, dated 3 June 201.8 and provided for in Attachment ,. to this report, instructs
the Chief Executive Officer to continue negotiations with the Thornpson Beach Progress
Association Inc ITBPAj and NBN Co Ltd in order to further advance current resolutions
20, .71283 and 201,81073; the essence of these negotiations to be premised on the
recommended approach by Norman Water house Lawyers of Adelaide Plains Council
establishing separate lease agreements with TBPA and NBN Co Ltd. "
Moved Councillor Strudwicke Seconded Councillor Lawrence
201,81265Moved Councillor Keen Seconded Councillor Strudwicke
"that Council, having considered the matter of Agenda Item 21.3 - Proposed Leose of
Council Land - NBN Radio Network Bose St@tio, , - Up dote in confidence under sections
90(21 and 90(31th I of the Local Government Act 2999, resolves:-
I. That Attachment I being the legal advice of Norman Water house Lawyers
dated 3 June 2018 pertaining to Agenda Item 21.3 - Proposed Lease of Council
tond - NBN Radio Network Bose St@ti@" - Update submitted to this meeting
remain confidential and riot available for public inspection until further order ofthe Council;
2. Pursuant to section 91,191(aj of the Local Government Act 1999, the
confidentiality of the matter will be reviewed every 1.2 months;
3. Pursuant to section 9,191(cj of the Local Government Act Z999, Coundl
delegates the power to revoke this confidentiality order to the Chief ExecutiveOfficer. "
16598
CARRIED
Ordinary Council MeetingAd. 1.1d.PI. In,
CARRIED
18 June 2018
Legal Services Fee Proposals 2018-2019
Moved Councillor Strudwicke Seconded Councillor MCColl
"that:-
I. Pursuant to section 90(21 of the Local Government Act 1999, the Council orders
that all members of the public, except Chief Executive Officer, General Manager
Governance and Communications, General Manager - Development and
Community, General Manager - Infrastructure and Environment, General
Manager - Finance and Economic Development, Governance Officer/Minute
Taker and Executive Assistant, be excluded from attendance at the meeting of
the Council for Agenda Item 21. .,. - Legal Services Fee Proposals 2018-2029;
2, Council is satisfied that pursuant to section 9013)(d) of the Local Government
Act 2999, Item 21. .,. - Legal Services Fee Propos@Is 20,82019 concerns
commercial information of a confidential nature (riot being a trade secret),
being legal firm Fee Proposals, the disclosure of which could reasonably beexpected to prejudice the commercial position of the person who supplied the
information, or to confer a commercial advantage on a third party and onbalance it would be contrary to the public interest; and
3. Coundl is satisfied that the principle that Council meetings should be conducted
in a place open to the public has been outweighed by the need to keep the
information, matter and discussion confidential. "
16599
20/8/266
20/8/267Moved Councillor Lawrence Seconded Councillor Strudwicke
"that Council, having considered Item 21.1 - Legal Services Fee Proposals 2028-2019,dated 1.8 June 201.8, receives and notes the report and in doing so recoinmits to
utilising the services of both Norman Water house Lawyers and Kelledy iones Lawyers
on a panel Incn-exclusive) arrangement for the 2018-201.9 financial year. "
Ordinary Council Meeting
CARRIED
Ad. 1.1d.PI. In,
CARRIED
^<18 June 201.8
201,81268Seconded Councillor MCColl
"that Council, having considered the matter of Agenda Item 21.1 - Legal Services Fee
Proposals 2028-2029 in confidence under sections 9012j and 9013j(dj of the Local
Government Act 1999, resolves:-
I. That all annexures pertaining to Agenda Item 21. .L - Legal Services Fee
Proposals 2018-2019 remain confidential and riot available for public inspectionuntil further order of the Council;
2. That the staff report and minutes of this meeting in relation to 21. .,. - Legal
Services Fee Proposals 20Z8-20Z9 remain confidential and riot available for
public inspection until all nominating firms are advised of Council's decision in
relation to legal retainers for 201.8-2019;
3. Pursuant to section 91(91(aj of the IOC@I Government Act Z999, the
confidentiality of the matter will be reviewed every 1.2 months; and
4. Pursuant to section 91. (91(cj of the Local Government Act 1999, Coundl
delegates the power to revoke this confidentiality order to the Chief ExecutiveOfficer. "
Moved Councillor Strudwicke
16600
Council Assessment Panel Membership and Terms of Reference
Moved Councillor Strudwicke Seconded Councillor Keen
"that:-
I. Pursuant to section 9012) of the Local Government Act 2999, the Council orders
that all members of the public, except Chief Executive Officer, General Manager
Governance and Communications, General Manager - Development and
Community, General Manager - Infrastructure and Environment, General
Manager - Finance and Economic Development, Governance Officer/MinuteTaker and Executive Assistant be excluded from attendance at the meeting of
the Council for Agenda Item 21.2 - Council Assessment Pond Membership and
Terms of Reference;
2. Council is satisfied that pursuant to section 9013/1a) of the Local Government
Act 2999, Item 21.2 - Council Assessment Panel Membership ond Terms of
Reference concerns information of a confidential nature the disclosure of whichwould involve the unreasonable disclosure of information concerning the
personal affairs of any person, constituting information relevant to their
potential appointment and suitability for appointment to a Council Assessment
Panel and it would be unreasonable to disclose this information as part of the
confidential recruitment process, and on balance it would be contrary to the14 Ordinary Council Meeting
CARRIED
201,81269
A, .I'd.PI. In, 1.8 June 2018
public interest;
3. Coundl is satisfied that the prindple that Council meetings should be conducted
in a place open to the public has been outweighed by the need to keep theinformation, matter and discussion confidential, "
201,81270
inthat Council, having considered Confidential Item 21.2 - Council Assessment Panel
Membership and Terms of Reference, dated 1.8 June 201.8, receives and notes the
report and in doing so adopts the amended Terms of Reference as presented in
Attachment I to this report. "
Moved Councillor MCColl
20/8/27, .
"that Council, having considered Confidential Item 21. .2 - Council Assessment Panel
Membership and Terms of Reference, dated 2.8 June 201.8:-
I. Appoints Nathan Cunning ham, Chris Carrey, Cherry Getsom and Ian
O'Loan as Independent Members of the Council Assessment Panel
pursuant to Section 8311/1b) of the Pionning, Development grid
Infrastructure Act 2016 for the term commencing I. July 201.8 and ending
30 June 201.9;
2. Appoints Councillor Lawrence as a Council Member of the Coundl
Assessment Panel pursuant to Section 8311. )(bj of the Pion"ing,
Development grid infrastructure Act 2016 for the term commencing I July
201.8 and ending 30 June 201.9;
3. Appoints Nathan Cunning ham as the Presiding Member of the Council
Assessment Panel pursuant to Section 83(,.)(b)(vi) of the Planning,
Development und infrostruct"re Act 2016 for the term commencing I July
201.8 and ending 30 June 2019;
4. Appoints Councillor Keen and Paul Mickan as Deputy Members of the
Coundl Assessment Panel pursuant to Section 8311. )(bitv) of the Pionni"g,
Development ond infrostructure Act 2026 for the term commencing I July
201.8 and ending 30 June 201.9;
5. Determines in accordance with Section 831, .)(b) of the Planning,
Development and Infrostructure Act 20Z6 that the appointment of
Moved Councillor Strudwicke
Seconded Councillor Daniele
16601.
CARRIED
Seconded Councillor MCColl
CARRIED
Ordinary Council MeetingAd. 1.1d.PI. In, 18 June 2018 ^
Independent, Council and Deputy Members to the Council Assessment
Panel is subject to their compliance with and acceptance of the Terms of
Reference for the Council Assessment Panel adopted by Council on 1.8June 201.8. "
20/8/272Seconded Councillor LawrenceMoved Councillor Strudwicke
"that Council, having considered the matter of Agenda Item 21.2 - Council Assessment
Panel Membership ond Terms of Reference in confidence under sections 90(21 and9013)(a) of the Local Government Act 1999, resolves:-
I. . That the staff report pertaining to Agenda Item 21. .2 - CouncilAssessme"t Punel
Membership and Terms of Reference, all annexures, any other associated
information submitted to this meeting remain confidential and riot available for
public inspection until further order of the Council;
Z. That the minutes of this meeting in relation to 21. .Z - Council Assessment Punel
Membership grid Terms of Reference remain confidential and riot available for
public inspection until the applicants for positions on the Council Assessment
Panel have been advised of the success or otherwise of their application;
3. Pursuant to section 91(911a) of the Local Government Act 1999, the
confidentiality of the matter will be reviewed every L2 months; and
4. Pursuant to section 91(91(c) of the Local Government Act 2999, Council
delegates the power to revoke this confidentiality order to the Chief ExecutiveOfficer. "
16602
CARRIED
Ordinary Council Meeting
CARRIED
Add. Id.PI. 1.0 1.8 June 2018
CEO Recommendation pursuant to Regulation 21 of the LocolGovernment (Procedures ot
Meetings) Regulotions 2013
Moved Councillor Lawrence Seconded Councillor Keen 20/8/273
"that further to Council's resolution of 21. May 201.8 in relation to the draft Annual
Business Plan and Budget for 20/8/201.9 Financial Year, Council resolves to hold a
Special Council Meeting on Tuesday 26 June 20, .8 at 6:00pm in order to hear any publicsubmissions for at least one hour in accordance with s 1.23(4/1a)jiltB) of the LocalGovernment Act 1999. "
CLOSURE
There being no further business, the Mayor declared the meeting closed at 9:26pm
16603
Confirmed as a true record.
CARRIED
7^..@/';^"
Ordinary Council MeetingAd. laid.PI. In.
I18 June 2018
Recommended