October 7, 2013. Agenda Welcome and Introductions 2012 Annual Meeting Minutes Officers Reports...

Field of DreamsHomeowners Association Meeting

October 7, 2013

AgendaWelcome and Introductions2012 Annual Meeting MinutesOfficers ReportsCommittee ReportsNomination of New Board Members Other BusinessAdjourn

Your Board of Directors:

Paul Beckley: PresidentGreg Barnes: Vice PresidentDave Meincke: TreasurerBrenda Anderson: SecretaryNorm Arrowsmith: Septic CommitteeJohn Cooper: Water & Security CommitteesJim MacDicken: Architectural Control

Committee

Officers Reports: President

Strategic Plan for the Field of Dreams

Board of Directors Project Priorities

Strategic PlanMission Statement: Protect & enhance the quality of the

neighborhood on behalf of all homeowners

Vision: Make the FOD the most desirable neighborhood in the County

Values: Board members are committed to five key principles Demonstrating community leadership Carrying out his/her board duties effectively and efficiently Acting with integrity and accountability Respecting and protecting the rights of homeowners Earning the trust and confidence of the homeowners

Goals: Guide the Board to maintain the FOD, our covenants, finances, and safety

Project Priorities/Accomplishments

FinanceWaterGroundsSepticSecurityEmergency GeneratorRecord Keeping

Officers Reports: Vice President

Records Management

Three Year Groundskeeper Contract

Tract C: Ownership and BPA Easement

Officers Report: Treasurer

70%

11%

8%

4%4%

2%

1%

Where Our Dues Go

Contract Labor Equipment Professional and legal fees

Utilities Insurance Landscape supplies

Office supplies

Accounting Practices 2013

General Operating Account

Water System Account

Septic System Account

General Operating Account Expenses

YTDEstimatedOct – Dec

2013Expenses

Equipment/Repair $1,696 $564 $2,260

Landscape Supply $8,810 $1,937 $11,747

Administrative $5,247 $1,749 $6,996

Miscellaneous $764 $255 $1,019

Contract Labor $34,073 $13,500 $47573

Utilities $1,710 $570 $2280

Insurance $3,938 -- $3,938

Totals $56,238 $18,575 $74,813

Dues Collected $68,270 $20,495 $13,952

Water System Account Expenses

YTD EstimatedOct – Dec

2013Expenses

NW Water/Clearwater $11,535 $1,500 $13,035

Sales Tax (Armando) $933 $933 $1,866

Repair/Maintenance $13,740 $1,527 $15,267

Inspections/Permits $319 -- $319

Utilities $7,192 $2,998 $10,190

Loan Payments $21,772 $7,258 $29,030

Totals $55,491 $14,216 $69,707

Fees Collected $65,934 $21,798 $18,205

Septic System AccountExpenses

YTD Estimated Oct – Dec

2013 Expenses

Kelly Earthworks $13,685 $4,206 $17,891

Repair/Maintenance $2,500 $500 $3,000

Certification Fee $5,160 -- $5,160

Totals $21,345 $4,706 $26,051

Fees Collected

$30,629 $10,209 $40,838

Capital Savings Accounts

Account Amount

Water Account $57,879

Septic Account $31,860

General Account $17,466

Total $107,205

Officers Reports: Secretary2012 Annual Meeting Minutes

Our Webpage and Newsletter:www.olyfieldofdreams.com

Community Messaging and AnnouncementsEmergency texting service (opt in)

Committee Reports:Architectural Control Committee

Grounds Committee

Septic System Committee

Water Committee

Security Committee: Neighborhood Watch

Water Committee

Clearwater Utilities

Inspection & Testing

Infrastructure: wells, pumps, hydrants

Nomination of New Board MembersFour Vacancies for 2014 – 2015

Meetings on first Monday of the month

Annual Meeting in October

Election of Officers in November

Other BusinessQuestions, Comments, Concerns?

fodassociation@gmail.com

Adjourn