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5/4/2019
1
NEW PROGRAM ORIENTATION
2019 Spring Conference
St. Louis, MO #startalk19
NEW PROGRAM ORIENTATION
Betsy HartSTARTALK Program director
#startalk19
LEARNING TARGETS• I can describe STARTALK and my role in the STARTALK family.
• I can understand the purpose of the STARTALK-endorsed principles and how they will become a focus point for implementing my proposal.
• I can understand the requirements for completing the curriculum development process and how to access resources that can help me.
• I can connect with my team leader.#startalk19
What is STARTALK
ODNI & NSA
$$$ NFLC
Summer Students Teachers
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#startalk19
STARTALK GOALS
1. Increase the quality and supply of teachers of critical languages throughout the nation
2. Stimulate significant increases in the number of students enrolled in the study of critical languages
3. Improve the quality and effectiveness of critical language curricula
STARTALK FAMILY
#startalk19
You
STARTALK staff
NSA Staff
Program
Staff
Team Leaders You
STARTALK FAMILY: Who We Are
#startalk19
Community of Learners
Continually Improving
Supported by Others
Working collaboratively
Programs
STARTALK Central
Team Leaders
enthusiastic students
&
transformed teachers
Resources
Professional Development
Knowledge
Experience
Planning
Implementing
WORKING COLLABORATIVELY
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STARTALK: The Annual Cycle
Proposals
Award
Spring Conference
Summer Programs
Site Visits
Fall Conference
Managing for Quality
• Integrating quality checks into all steps
• Reflecting on what worked and what did not work
• Incorporating feedback into the process and sharing with stakeholders
STARTALK: Managing for Quality
New Program Orientation - Spring 2016 11
PROGRAM PROPOSAL
CURRICULUM TEMPLATE
SITE VISIT REPORT
FINAL REPORT #startalk19
NEW PROGRAM ORIENTATIONInstructional Planning
Greta LundgaardSenior Associate for Professional Development
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#startalk19
Instructional Planning
Program Curriculum
SOPHIE
WHAT IS THE PURPOSE OF THE CURRICULM TEMPLATE?
Communicates program goals with all stakeholders by
providing a roadmap for meaningful
teaching and learning
Supports a backward design
approach to instructional
planning
Identifies connections between
program Can-Do Statements, performance
assessment tasks, and the lesson Can-
Do Statements
backward design
STAGE 1
Identifying
Desired Results
What will learners be able to do with what
they know by the end of the program?
STAGE 2
Determining
Acceptable Evidence
How will learners demonstrate what they can do with
what they know by the end of the
program?
STAGE 3
Plan Learning Experience and
Instruction
What lesson Can-Do Statements and
resources will guide learning plans?
STAGE 1 STAGE 2 STAGE 3
Submit
Feedback from TL
Revise & Submit
Approve
Submit
Feedback from TL
Revise & Submit
Approve
Submit
Feedback from TL
Revise & Submit
Approve
Curriculum Development Process
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STAGE 1 STAGE 2 STAGE 3
No later than three weeks before the program starts
No later than two weeks before the
program starts
CURRICULUM MUST BE PUBLISHED (APPROVED OR NOT) ONE WEEK BEFORE THE PROGRAM STARTS
Curriculum Development Process
SOPHIECurriculum Development in
Program Resources
Management & Curriculum
startalk.umd.edu/public/resources/programresources
Teacher Program Curriculum• Select 4-6 TELL Sub-Criteria from Key
Domains
• Check for Learning for each Sub-Criteria
• Create Can-Do Statements for each stage:
• Acquire
• Process
• Apply
• Reflect
startalk.umd.edu/public/curriculumresources_teacher
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#startalk19
Instructional Planning
Program Curriculum
SOPHIE
#startalk18
Learning Plan Development
startalk.umd.edu/public/resources/learningplandevelopment
• Provide copies of plans for the day before, day of, and day after the site visit.
• Provide access to plans for every day leading up to the site visit.
• Attend the Learning Plan session on Saturday.
#startalk19
LEARNING TARGETS
• I can be prepared to follow my program timeline(s) to complete grant requirements such as consent form and survey administration, survey taking, and reporting.
#startalk19
NEW PROGRAM ORIENTATIONAdministrative Overview
Nicole RumeauAssistant Director of Programs
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#startalk19
Managing a Federal Grant Identification
How Your Grant is Identified
• Know Your Serial Number: M-2019.000.1
• Grant Number: H98230-19-0000
• Principal Investigator: responsible for grant administration
• System for Award Management (SAM) CAGE Code: do not let this expire
#startalk19
Managing a Federal Grant Invoicing
• All invoices must be submitted electronically!
• Your organization needs a PKI certificate to invoice electronically!o $100
o See the Program Guide for instructions on obtaining a PKI certificate.
• When can invoices be submitted?o Anytime during grant period
o Up to 60 days after the end date (May 31, 2019)
• See the Program Guide for specific invoicing instructions
#startalk19
Managing a Federal Grant Changes
Changes to your program as proposed include:
• Budget Changes
• Principal Investigator Changes
• Program Director Changes
• Instructional Lead Changes
• Date Changes
• Location Changes
• Program Content Changes
#startalk18
Managing a Federal Grant Changes
Changes to your program as proposed include:
• Budget Changes
• Program Director Changes
• Instructional Lead Changes
• Date Changes
• Principal Investigator Changes
• Location Changes
• Program Content Changes
NFLC
NSANSA
NSA
NFLC
NFLCNFLC
NFLC
NFLC
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#startalk19
Managing a Federal Grant Contacting NSA
When? • Questions about grant
finances
• Electronic invoicing inquiries
• Changes to the budget
• Changes to the principal investigator
Who? • NSA
• STARTALKgrants@nsa.gov
• Copy STARTALK Central startalk@nflc.umd.edu
#startalk19
Managing a Federal Grant Contacting
When? • Questions about grant
requirements
• Changes to the program director or instructional lead
• Changes to the dates or location
• Changes to the program content
Who? • STARTALK Central
startalk@nflc.umd.edu
• Your Team Leader
#startalk19
• Community Outreach Letters
• Public Program Listing
• Program Recruitment Resources
https://startalk.umd.edu/public/resources/recruitment
Preparing to Run Your Program
RECRUITMENT
#startalk19
Preparing to Run Your Program
CONSENT FORMS• Why?• Surveys
• Photos
• Videos
• Pulsar
• Who? • Parents of Minors
• Adult Participants (18 years and older students and teachers)
• https://startalk.umd.edu/public/consent/forms
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#startalk19
Preparing to Run Your Program
CONSENT FORMS
• How do I know my participants have submitted online consent forms?• Email confirmation with each submitted consent form
• To the participant
• To the director
• STARTALK Central has a list of completed consent forms by program.
• Where do I send in completed paper forms?• Scan and email them to startalk@nflc.umd.edu
#startalk19
Preparing to Run Your Program SURVEYS
Participant Surveys: Teachers
• What?
Educational, professional, and demographic backgrounds, and evaluation of program
• When?
At the end
Last 2 days of your program
https://startalk.umd.edu/public/resources/startalksurveys
#startalk19
Preparing to Run Your Program SURVEYS
Participant Surveys: Parents of K-5 Students
• What?
Educational and demographic backgrounds
Available in Spanish and Chinese
• When?
Before or at the beginning of the program
Before the 5th day of your program
https://startalk.umd.edu/public/resources/startalksurveys
#startalk19
Preparing to Run Your Program SURVEYS
Participant Surveys: Students Grades 6-16
• What?
Educational, demographic backgrounds, and evaluation of program
• When?
At the end
Last 2 days of your program
https://startalk.umd.edu/public/resources/startalksurveys
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#startalk19
Preparing to Run Your Program SURVEYS
Participant Surveys: HOW?
You administer the participant survey(s) for your program:
• Link to your custom survey is in SOPHIE
• Link to a custom report of your survey results is in SOPHIE
https://startalk.umd.edu/public/resources/startalksurveys
#startalk19
Preparing to Run Your Program SURVEYS
Participant Survey Administration Tips:
1. Parent surveys are available in Spanish and Chinese.
2. Surveys can be taken using mobile devices.
3. Have parents complete the survey at orientation on their devices.
4. Complete surveys for teachers and 6-16 students at a computer lab or on their devices in class.
5. Set a survey administration time and date on your calendar reminders.
https://startalk.umd.edu/public/resources/startalksurveys
#startalk19
Preparing to Run Your Program SURVEYS
Program Impact Survey
Administered by STARTALK Central at the NFLC
What?
Program director’s report on the impact STARTALK has had on participants and the community
When?
February of next year
https://startalk.umd.edu/public/resources/startalksurveys
Preparing to Run Your Program
FINAL REPORT
#startalk18
• Due: September 15, 2019
• Enrollment
• Reflections
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My Programs
Managing Your Program SOPHIE Managing Your Program SOPHIE
Managing Your Program SOPHIE Managing Your Program SOPHIE
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Managing Your Program SOPHIE
Copy, paste, and share with your participants!
Managing Your Program SOPHIE
#startalk19
QUESTIONS?
nrumeau@nflc.umd.edu
#startalk18
NEW PROGRAM ORIENTATIONThe Site Visit
Betsy SandstromSTARTALK Team Leader & STARTALK Program Director
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From different perspectives with the same goal in mind …
PARTNERSTeam Leader
Program Director
startalk.umd.edu/public/resources/programmanagement
SOPHIEPlanning for the Site Visit in
startalk.umd.edu/sophie/
Planning for the Site Visit Day
• Collaborates with the TL to plan a schedule for the site visit day that allows adequate time to observe participants in an instructional setting, making note of when the SVT needs to depart.
• Selects 2 hotel options within reasonable distance from program site.
• Addresses transportation needs of Site Visit Team
• Addresses lunch needs of Site Visit Team
Program Director
Find Your Program
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Team Leader
Planning for the Site Visit
• Collaborates with the PD to plan a schedule that will allow for maximum observations of all participant learning experiences.
• Makes certain that all members of the site team are familiar with the program’s proposal, curriculum, and previous site visit reports.
• Ensures that Program Director understands what the site team will want to observe during the site visit.
• Manages the interviews to respond to the size of the program (# of participants, instructors, etc)
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On the Site Visit Day
• Works with Team Leader to schedule and organize interviews:• Participants• Instructors• Lead Instructor
• Communicates site visit day expectations to staff
• Ensures site visit team has access to ALL classrooms as schedule allows.
• Ensures site visit team has a private room for interviews, team meeting, and debriefing.
Program Director
STARTALK Program Instructional Team
Preparing for your Site Visit
Student Program
Learning Plans
Review the Site VisitSchedule
What will the site visit team look for during
the visit?Share look-fors
Prepare for InterviewsStudent Program Interview
Questions
Prepare for InterviewsTeacher Program Interview
Questions
How Can I Help?Program Staff/Program Volunteers
Prepare Documents
Arrange Meeting Rooms
Assist with Lunch
Escort the VisitorsSet Up Internet Access
Greet the Team
PROGRAM LOGISTICSJULY 18, 2018
•Level 1: “Ready. Set. Go.” Rooms 69, 73
•Level 2: “Become a Student Ambassador in a Major Russian City!” Rooms 70, 71
•Program Office - Room 72
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SAMPLE SITE VISIT SCHEDULE
PROGRAM DAY #12
• 9:00-9:30 Meet with Program Director (Principal’s Conference Room)
• 9:30-11:00Classroom Visits: Level 1 and Level 2 (Rooms 69, 70, 71 and 73)
• 11:00-11:15 Break – coffee and tea (Rooms 74 and 75)
• 11:15-11:45 Meet with Students (Classrooms 69 and 70)
• 11:45-12:15 Meet with Instructors (PCR)
• 12:15-2:00Lunch and Report Writing (PCR)
• 2:00-2:45 Debrief with Program Director
STARTALK Program Site Visit Planning
Site Management/ Logistics
● Share Dates and Times
● Purpose of the Site Visit
● Request Accommodations
● Guest Internet Access● Sign-in Procedures
Communicate
Site Visit Day
Welcome to Our Program!
● Visit Classroom(s)
● Meet with Program Director
● Meet with Program Participants
● Meet with Program Instructors
Debrief with Program Director
● BreaksLunchWorkspace
Site Visit DayProgram Director Meeting
• Schedule at the beginning of the site visit day
• No need to prepare a presentation about the program.
• Have required documents ready: 1 set for each site visitor (learning plans, detailed schedule of the day, etc)
• Discuss final site visit schedule details with Team Leader: be ready for any adjustments!
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Program Director Interview Questions
• What is working particularly well in terms of program personnel, management, and logistics?
• Have you made any changes to the program that we might not be aware of?
• What evidence have you seen/do you have that learning is taking place?
Program Director Interview Questions
• What are you pleased with in terms of design of your program?
• Is there something we should keep in mind as we visit your program today?
• Is there something you would specifically like to get feedback on?
• Is there something you would do differently if you were able to do this again?
• What process or structures are in place to encourage reflection and collaboration among the instructors of your programs?
#startalk19
Site Visit Team
Program Director
Site Visit Debrief
Teacher & Student Programs
#startalk18
NEW PROGRAM ORIENTATIONThe Site Visit
Questions?
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