New Features in R12 Oracle General Ledger

ORACLE GENERAL LEDGER

New Features in Release 12 of Oracle General Ledger

AGENDA – SECTION 1

• Accounting Setup• Multiple Currency support

for GL data from all source.• Entered currency reporting

and analysis• Foreign currency recurring

journal.• Data Access to Multiple

Legal entities and Ledger.• Multiple Ledger Processing• Financial reports across

Ledgers

• Cross Ledger and Foreign currency allocations.

• Streamlined automatic Posting and Reversal.

• Integrated Web based Spread sheet Interface.

• Journal Copy

• Streamlined consolidation mapping.

• Replacement for disabled account.

• Management reporting and security.

• Data Access security for Legal entity and Ledger.

• Journal Reversal Enhancement.

• Control Accounts.• Security Definitions.• Accounting and Reporting

Sequence.• Journal Line reconciliation.• Enhanced Intercompany

AGENDA – SECTION 1• Accounting Setup• Multiple Currency support for

GL data from all source.• Entered currency reporting

journal.• Data Access to Multiple Legal

entities and Ledger.• Multiple Ledger Processing• Financial reports across

Ledgers

• Journal Copy

ACCOUNTING SETUP

• LEDGERo Replace set of books from 11i.o Legal entity Accounting

1. Single Legal Entity2. Multiple Legal Entity through Balancing Segment Values.

o Chart of Accounts.o Ledger Currencyo Accounting Calendaro Accounting Methods

ACCOUNTING SETUPS

• Primary Ledger ( Primary accounting representation).• Secondary Ledger.

• Alternate Accounting representation• Different 4 CA’s• 3 Levels

– Balance– Journal– Sub ledger

• Unified process to post subledger data to ledger using Sub ledger Accounting (SLA)

ACCOUNTING SETUPS

• Sub ledger Accounting (SLA)

ACCOUNTING SETUP BENEFITS

• Inherent support for Multiple accounting representation.

• Increased efficiency ( Populating data to Secondary Ledger).

• Increased consistency:• Unified Process to post data to General Ledger from

sub ledger and other external feeder system.• Consistent drilldown experience to sub ledger

application integrated with SLA.

ACCOUNTING SETUP MANAGER

• Streamlined the setup and Implementation of Oracle Financial applications.

• Centralized the setup of common setup components.• Legal entities• Ledger• Operating Unit• Reporting currencies• Sub ledger Accounting options• Intercompany Accounts and Balancing rules.• Accounting and Reporting sequence

ACCOUNTING SETUP MANAGER BENEFITS

• Centralized Accounting setup for Financials.• Define all your accounting related setup in one central

location.• Reduce Setup error.• Have clear view of implementation.

• Increase Efficiency• Access Accounting setup information more quickly now

that appear in one centralized location.• Inherent support for multiple accounting information.• Streamlined on-going Maintenance.

ACCOUNTING SETUP PROCESS

IMPLEMENTATION CONSIDERATION

Ledgers

• Journal Copy

MULTIPLE CURRENCY SUPPORT FOR GENERAL LEDGER DATA FROM ALL SOURCE

• Enhanced and simplified reporting currency setup.• Integrated extension of the Ledger.• Maintain at Three Levels.

• Balances: Translate balances in different reporting currency.• Journal: General Ledger Journal and Balance in a

different currency.• Sub-ledger: Sub-ledger transactions, Journal and

Balance in a different currency.

MULTIPLE CURRENCY SUPPORT FOR GENERAL LEDGER DATA FROM ALL SOURCE

MULTIPLE CURRENCY SUPPORT FOR GENERAL LEDGER DATA FROM ALL SOURCE BENEFITS.

• Increased Visibility.• Have a complete representation of your Accounting

data in any reporting currency at any level you choose.

• Addresses Multiple Reporting currency requirements.

Meet statutory and local reporting requirement in addition to Corporate requirement.

• Simplified Setup

MULTIPLE CURRENCY SUPPORT FOR GENERAL LEDGER DATA FROM ALL SOURCE PROCESS.

Ledgers

• Journal Copy

ENTERED CURRENCY REPORTING AND ANALYSIS DESCRIPTION

• View balances for the amount entered in the Ledger currency separately from the amount entered and converted in to Ledger currency.

• View amount entered in specific currency.• FSG report• Online Account Inquiry

• Created account Journal based on account balance • Recurring Journal• Mass Allocation

ENTERED CURRENCY REPORTING AND ANALYSIS BENEFITS

• Better information• Perform currency analysis on entered Ledger

currency for valuation and analysis.• More Flexible allocations.

• Create allocation based on amount entered on specific currency.

ENTERED CURRENCY REPORTING AND ANALYSIS SETUP

• No setup required.• General Ledger automatically track balances.• Entered Ledger currency balances are

available once balance are posted.

Ledgers

• Journal Copy

FOREIGN CURRENCY RECURRING JOURNAL DESCRIPTION

• Create Foreign currency journals that are recurring.• Select Conversion rate type.

• Calculate converted amount for journal based on rate type provided.

• More flexibility.• More currency options for creating recurring journals.• Increased efficiency• Use the system to convert currency amounts instead

calculating manually.

FOREIGN CURRENCY RECURRING JOURNAL BENEFITS

FOREIGN CURRENCY RECURRING JOURNAL PROCESS

Ledgers

• Journal Copy

DATA ACCESS TO MULTIPLE LEGAL ENTITIES AND LEDGER DESCRIPTIONS

• Data Access Sets• Simultaneous Access• Access Multiple legal entities and Ledger via single

responsibility.

DATA ACCESS TO MULTIPLE LEGAL ENTITIES AND LEDGER DESCRIPTIONS

• Data Access set – Journal Example– Create a Journal• Create a Journal for any ledger in your Data Access set

• View of Modifying the Journal– View or Modify a Journal for any ledger In your Data

Access set• Modifying a Journal Batch– Modify a Journal batch if you have access to all ledger used

in the batch in your data access set.

DATA ACCESS TO MULTIPLE LEGAL ENTITIES AND LEDGER BENEFITS

• Increased Efficiency– Access Multiple Ledger in Single Responsibility.• Enable cross Ledger Inquiry, Reporting and Operations

DATA ACCESS TO MULTIPLE LEGAL ENTITIES AND LEDGER PROCESS

DATA ACCESS TO MULTIPLE LEGAL ENTITIES AND LEDGER SETUP

DATA ACCESS TO MULTIPLE LEGAL ENTITIES AND LEDGER SETUP AND ASSIGN DATA ACCESS SET

• GL Data Access Set Profile Options– Replaces the GL Set of Books Profile Options in 11i– Represents Data Access set indented used by the

Responsibility.

IMPLEMENTATION CONSIDERATIONS

• Carefully plan how to best use these new access and security features.– Grant Access to Ledger or Portion of the Ledger• Balance Segment Values• Management Segment Values

Ledgers

• Journal Copy

MULTIPLE LEDGER DESCRIPTION

• Ledger Sets– Logical grouping of Ledger with same chart of accounts

and calendar / period types combinations.– Basis for Cross-Multiple ledger inquiry, reporting and

shared service operations.• Opening and Closing Periods• Create Period closing – Journals, Allocation and

Recurring Journals• Translating Balance• Reporting

MULTIPLE LEDGER BENEFITS

• Increase Operational efficiency– Reduce setup and processing time by performing

operations on multiple Ledger simultaneously.• Grater control over process– Control your processing of multiple Ledgers irrespective of

Accounting setup.• Increased data accuracy– Keep all Ledger Sync by keeping them all in same close

schedule

MULTIPLE LEDGER PROCESSING

MULTIPLE LEDGER PROCESS AND SIMULTANEOUES OPENING AND CLOSING OF PERIODS

• Program available for Multiple Ledgers– Open Period– Close Period– Gapless Close Period– Permanently Close Period

MULTIPLE LEDGER PROCESS AND SIMULTANEOUES YEAR END CLOSING JOURNALS

• Generate the following closing Journals program for multiple Ledger in single submission.– Create Balance Sheet closing Journals.– Create Income Statement Closing Journals.

MULTIPLE LEDGER PROCESS AND SIMULTANEOUES CURRENCY TRANSLATIONS

• Translations– Translate balances across multiple Ledgers Simultaneously– Access:• From the Translate balance form.• By submitting Translation program from the Submit

request Form.

MULTIPLE LEDGER PROCESSING AND PROCESS OF FINANCIAL REPORTING ACROSS LEDGERS

• Use the Run Individual reports form to specify a single ledger or ledger set at run time when generating the FSG report.

• To leverage the use of Ledger set with the default Ledger assigned.

• Running standard reports with the Ledger sets does not required Ledger be assigned to the ledger set.

MULTI LEDGER PROCESSING SETUP

Ledgers

• Journal Copy

FINANCIAL REPORTS ACROSS LEDGER DESCRIPTIONS

• Financial Reports– Aggregate data for all of the ledgers In Ledger set.

FINANICAL REPORTS ACROSS LEDGER BENEFITS

• Instance summarization– Report on aggregate data for the Ledger set

• Grater Control on Visibility– Control view data across one or more Ledgers regardless of

accounting setups.• Increased Efficiency– No need to Consolidate Ledger data before reporting.

FINANICAL REPORTS ACROSS LEDGER PROCESS

FINANICAL REPORTS ACROSS LEDGER SETUP

Ledgers

• Journal Copy

CROSS LEDGER AND FOREIGN CURRENCY ALLOCATION DESCRIPTION

• Cross – Ledger Allocations– Perform Allocation in one ledger based on Amount in another Ledger– Perform Allocation on Multiple Ledger based on Single Formula

• Foreign Currency Allocation– Create allocation in foreign currency.– Select treatment of converted amounts.

CROSS LEDGER AND FOREIGN CURRENCY ALLOCATION BENEFITS

• Better Operational Efficiency– Reduce Operation time by creating a single allocation

definition spanning multiple ledger instead of creating separate allocation definition for each ledger.

• More Flexibility– Manage your allocation process across your entire

enterprise rather than according to your accounting setup– Create allocation in foreign currencies.

CROSS LEDGER AND FOREIGN CURRENCY ALLOCATION SETUP AND PROCESS

Ledgers

• Journal Copy

STREAMLINED AUTOMATIC POSTING/REVERSAL DESCRIPTION

• Streamlined Automatic Posting– Share Auto Post criteria set across multiple ledger that

shares the same chart of accounts and calendar.– Automatically post Journals for Multiple Ledger

simultaneously.• Streamline Auto Reversal Criteria Setup– Share Journal Reverse Criteria definition across Ledger.

STREAMLINED AUTOMATIC POSTING/REVERSAL BENEFITS

• Streamlined Setup and Maintenance– Defined Auto Post criteria once and post Journal across multiple

Ledgers Simultaneously.– Share Auto Reversal criteria across multiple Ledgers

STREAMLINED AUTOMATIC POSTING/REVERSAL SETUP AND PROCESS

Ledgers

• Journal Copy

INTEGRATED WEBBASED SPREADSHEET INTERFACE DESCRIPTION

• Journal Wizard– Launch Spreadsheet web interface from GL responsibility

to create actual, budget or encumbrance Journals.– Import data from Text file to create Journals.

• Budget Wizard– Launch Spreadsheet web interface from GL responsibility

to download, modify and upload Budget Journals.– Compare Budget amount and Actual amount– Create Graphs– Add Budget note to the description

INTEGRATED WEBBASED SPREADSHEET INTERFACE BENEFITS

• Increased Flexibility– Access spreadsheet directly from web interface– Leverage familiar spreadsheet functionality.– Customize Spreadsheet– Work offline– Enter recurring Journal from saved spreadsheet

• Reduced Costs– Reduce Training cost– Reduce IT cost

INTEGRATED WEBBASED SPREADSHEET INTERFACE SETUP AND PROCESS

Ledgers

• Journal Copy

JOURNAL COPY DESCRIPTION

• Auto Copy Batch– Copy a existing Journal Batch for creating a new Journal

Batch with the same Journals.– Easily change the Below for the Journal Batch

• Batch Name• Period Name• Effective Date

• Journal Batch with any Status can be Copied

JOURNAL COPY BENEFITS

• Increase Journal Entry Speed– Quickly copy a Journal from Existing Journal.

• Reduce Data Entry Error– Reduce error caused by having to manually new Journals

from the scratch.

JOURNAL COPY SETUP AND PROCESS

STEAMLINED CONSOLIDATION MAPPING DESCRIPTION

• Chart of Accounts Mapping– Formerly known as Consolidation mapping.– Define Mapping between two chart of accounts.– Share Mapping across consolidation Definition for Pair of Parents and

Subsidiary Ledger that share the same chart of accounts and mapping rules.

– Use Mapping for Secondary Ledger– Secure Mapping using definition access set

• Usage– Transfer Journals and Balance from Subsidiary ledger to Consolidation

Ledger– Propagate Journal from Primary Ledger to Secondary Ledger

STEAMLINED CONSOLIDATION MAPPING DESCRIPTION

STEAMLINED CONSOLIDATION MAPPING BENEFITS

• Reduce Setup and Maintenance– For same pair of Chart of Accounts and Same mapping

rules:– No need to create mapping per source/target

Ledger– Define one mapping and apply repeatedly multiple

source/target Ledger Pair• Fewer Mapping to Maintain going forward

STEAMLINED CONSOLIDATION MAPPING SETUP AND PROCESS

REPLACEMENT FOR DISABLED ACCOUNTS DESCRIPTION

• Alternate Accounts– Define Alternate account for account that has been

disabled or end dated.– Sub Ledger Accounting and GL Import Process replaced

disabled account with alternate account.

REPLACEMENT FOR DISABLED ACCOUNTS BENEFITS

• Improve Processing Efficiency– You no longer to Manually error caused by disabled

account: disabled account are replaced automatically by Sub Ledger accounting or GL Import Process.

REPLACEMENT FOR DISABLED ACCOUNTS SETUP AND PROCESS

MANAGEMENT REPORTING AND SECURITY DESCRIPTION

• Optionally qualify a segment as Management segment.• Perform Management reporting• Secure read and write access to Ledger/Management

segment value combination using Data Access set.

MANAGEMENT REPORTING AND SECURITY

MANAGEMENT REPORTING AND SECURITY BENEFITS

• Enable Management reporting and analysis.• Control access to Specific MSV based on Management

responsibility.– Prevent Manager from Viewing or Updating data for cost

centers, Line of business, Product Lines etc. that are outside there responsibilities.

– Secure access to Ledger and Management segment values.– Grant read only or read and write access to Management

segment values.

MANAGEMENT REPORTING AND SECURITY SETUP AND PROCESS

DATA ACCESS SECURITY FROM LEGA ENTITY AND LEDGER DESCRITPION

• Data Access Sets– Provide read only and /or write access to a data by Leger,

balance segment values or management segment values.– Full Ledger Access• Access to all Data in a Ledger

– Specific Balance segment values Access• Access to only some specific segment values in Ledger

– Specific Management Segment Values• Access to only to some specific Management Values in

Ledger

• Data Access set Journal Example– Creating a Journal Batch– You can create a Journal Batch for Ledger and/or Balance

Segment Value where you have write access.• View and Modifying a Journal Batch– You can view a Journal batches for which you have read

only or write access to the Balance segment values.– You can modify Journal Batch only if you have write access

to all ledger and/or Balance segment values that are used in the batch.

DATA ACCESS SECURITY FROM LEGA ENTITY AND LEDGER BENEFITS

• Grater Control and Flexibility– Grant read only or read and write access to the Ledger or Portion of

the Ledger

DATA ACCESS SECURITY FROM LEGA ENTITY AND LEDGER SETUP AND PROCESS

JOURNAL DESCRIPTION ENHANCEMENT AND BENEFITS

• Prevents reversal of Journals with frozen source.– Benefits: Consistency between source system and GL

account balance.• Prevent Reversal of unposted Journals.– Benefits:• Improves Data integrity• All reversal can be tied back to the Original Journals.• Improve auditability.

JOURNAL DESCRIPTION ENHANCEMENT SETUP

• No setup Required.– These features are automatically available in GL.

CONTROL ACCOUNTS DESCRIPTIONS AND BENEFITS

• Ensure Control Accounts only contains data from an approved journal source.

• Prevent Manual Journal entry to the control account.• Provide better control– Specify authorized source for Control accounts.

• Streamline reconciliation:– Enforce consistency between source system and GL

account balance.

CONTROL ACCOUNTS SETUP AND PROCESS

SECURITY FOR DEFINITION DESCRIPTIONS

• Definition Access set– Secure Definition– Grant one or more following privileges to the

responsibilities.• Use Access• View Access• Modify Access

SECURITY FOR DEFINITIONS

SECURITY FOR DEFINITION EXAMPLE

SECURITY FOR DEFINITION BENEFITS

• Grater control– Limits responsibility access from using, modifying and

viewing definitions.– Reduces error and accidental changes to important

definitions.– Secure access to definitions independently from data access.

• Increased Flexibility– Selectively choose definition that you want to share and

restrict to those you do not want to share.• Support Shared Service Center– Shared definitions can be restricted to authorized users.

SECURITY FOR DEFINITIONS AND SETUP AND PROCESS

ACCOUNTING AND REPORTING SEQUNCING DESCRIPTIONS

• New Journal Sequencing options– Accounting Sequence

• Sequence GL Journal when posted in GL.• Sequence Subledger Journal when Subledger accounting is completed.

• Reporting Sequence– Sequence GL Journal when you close GL Period– Sequence Subledger Journal when you complete the accounting in

SLA.– Replaced Accounting Engine (AX) legal sequencing and Libro Giornale

• Assign Mutually exclusive sequence.

ACCOUNTING AND REPORTING SEQUNCING BENEFITS

• Legal Compliance– Address business requirements in many countries.– Allow fiscal authorities to verify the completeness of the company as

accounting records.

• Increased Flexibility– Provide grater flexibility in choosing different journal sequencing.– Sequencing journal based on different criteria

• Ledger• Reporting currency• Journal Source• Journal Category• Balance type

ACCOUNTING AND REPORTING SEQUNCING SETUP AND PROCESS

JOURNAL LINE RECONCILIATION DESCRIPTIONS

• Manually or automatically reconcile journal line that should net to zero.

• Formally know as GL Entry reconciliation feature with in Oracle Financial common country features.

• Now part of Oracle General Ledger and renamed to Journal Line reconciliation.

JOURNAL LINE RECONCILIATION BENEFITS

• Automated Reconciliation– Provides automated way to reconcile journal line that

should net to zero.– Reduce close cycle time.

• No Localization is required.

JOURNAL LINE RECONCILIATION SETUP AND PROCESS

ENHANCED INTERCOMPANY DESCRIPTION

• Advanced Global Intercompany System (AGIS)– Now a separate product with many enhancement

• Intercompany Balancing rule– Used Across Subledger accounting and General Ledger to balance

Journal with in legal entity or Ledger

• Intercompany Accounts– Used across subledger accounting and General Ledger to balance

cross-legal entity journals.

• Support for Encumbrance Journals

ENHANCED INTERCOMPANY BENEFITS

• Improved User Interface– Improved User interface makes defining rules more

intuitive• Better control– Consistent application of Intercompany accounts and

intercompany balancing rules in Subledger accounting and General Ledger

• Increased efficiency– Support for encumbrance Journals

ENHANCED INTERCOMPANY ACCOUNTING AND BALANCING RULE PROCESS

ENHANCED BALANCING PROCESS AND INTERCOMPANY JOURNALS

• Creation– Journal Mode

• 1 to 1• 1 to Many• Many to 1• Many to Many

• If Intercompany and Intra company lines are mixed– Balancing API handles all situations– Intercompany accounts are balanced first before intra company

balance.

ENHANCED INTERCOMPANY BALANCING AND ACCOUNTING RULES SETUP

IMPLEMENTATION CONSIDERATIONS

New Features in R12 Oracle General Ledger

Documents

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