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Summer 2017

West Midlands Member Network

WELCOME FROM THE EDITOR

Hope everyone’s having a fantastic summer. I’ve

recently joined the committee as Newsletter Edi-

tor, keeping you updated on what the commit-

tee’s been up to. Since the last edition we had

our Members Day and AGM at the Priory Rooms

in Birmingham. As it was such as success we’re

having our next one there too on 9th February

2018. The topic will be marketing yourself and your services.

In this issue you’ll find conference reports, an article about one of our

professional registration events, and a report on CILIP discussions on

member networks. We are also advertising an upcoming vacancy on

the committee. Dave Little, who’s been our brilliant Treasurer, will be

retiring at the end of the year (page 5). If you’re interested in finding

out more about the position or would like to apply please get in touch

at cilipwmmn@gmail.com

Best wishes, Sarah

INSIDE THIS ISSUE:

CILIP Copyright Conference Report ......................................... 2

Professional Registration Event 3

Dates for your Diary .................. 4

Member Networks Report ......... 4

Meet the Committee .................. 5

Committee vacancies ……………..5

CILIP Conference report ........... 6

NETWORK NEWS

CONTACT US

• Email: cilipwmmn@gmail.com

• Facebook: www.facebook.com/cilipwm

• Twitter: www.twitter.com/cilipwm

• Flickr: www.flickr.com/cilipwm

CONFERENCE REPORT BY YOLANDE BROOKES: CILIP COPYRIGHT CONFERENCE 7TH APRIL, 2017

CILIP West Midlands Members Network kindly sponsored me to attend this

year’s Copyright Conference in London on 7th April..

As an e-resources librarian, this event was an ideal opportunity to update my

knowledge on crucial copyright and licensing related issues and developments. It

also provided in-depth presentations by UK leading experts and chances to net-

work throughout the day. For example, I was able to meet with James Bennett of

the CLA to explore the copyright issues of a potential repository of British Li-

brary CFP articles for HEFT.

Julia Reda, MEP gave the keynote speech “Copyright and access to knowledge:

one step forward, two steps back?” Questions on proposed changes across the

EU and what Brexit will mean for UK copyright law and the services libraries

provide were explored. There was concern that the Marrakesh Treaty, which the

EU has voted through as draft legislation but not yet ratified, would leave the UK

in a difficult position over disability exceptions.

Other presentations included: the role of risk management particularly within the

context of the digitisation of archival material. Ronan Deazley, Professor of Cop-

yright Law at Queen’s University Belfast, gave an entertaining introduction to the

Copyright Cortex: a new online resource intended for UK-based libraries, ar-

chives and other memory institutions. It provides free, expert, objective and re-

search-led commentary and advice about UK copyright law as it impacts the dig-

itisation, access to, and use of our shared cultural heritage.

There was an update from the CLA on their new products and services including

the latest developments in licensing and how they will impact upon the resources

that can be accessed, copied and used. The CLA’s new website, Licence Plus and

Website Republishing were also covered.

Jane Secker and Chris Morrison gave a very informative and enjoyable presenta-

tion on “Understanding librarians’ experiences of copyright”. Chris has devel-

oped “Copyright the Card Game”, a fun way of teaching university staff about

copyright. They both maintain the website UK Copyright Literacy and tweet as

@UKCopyrightLit

There were two more interesting presentations, one of which explored the ways

in which archives identify, manage and mitigate the risks associated with making

third party copyright materials available online. The other was on “Text and Data

Mining” which discussed the exception and the new European proposal for data

analysis, as well as looking at the work of the Horizon 2020 funded Future TDM

project which the British Library is contributing to.

“Management of copyright issues in contracts for electronic content” was the

next talk covering copyright issues that can arise when licensing electronic con-

tent from publishers. There were also 4 lightning talks which included copyright

research and the licensing of films.

As you can see there was a lot of information to be absorbed on copyright and

my thanks again go to CILIP West Midlands Members Network for giving me the

opportunity to attend this conference. More information including all the presen-

tations can be found on the CILIP website at:

https://www.cilip.org.uk/copyright2017/presentations

If you would like to

know more about our

Committee Members

you can view individual

profiles of members on

our webpages:

www.cilip.org.uk/west-

midlands-branch/

committee

If you would like to get

involved in the com-

mittee, in any capacity,

please get in touch:

cilipwmmn@gmail.com

2

FOR MORE

INFORMATION:

3

PROFESSIONAL REGISTRATION EVENT AT THE UNIVERSITY OF LAW, FRIDAY 19TH MAY 2017

Angela Wright, Chartership Support Officer and Librarian at the University of Law:

Birmingham Centre

As CILIP WMMN’s new Chartership Support Officer, I was quite excited about the prospect of facilitating my first Professional Registration event – the fact that it took over 6 months to do so being mainly the result of other demands (both anticipated and unexpected) preventing my having sufficient time to make myself aware of the requirements for an effective session, and the necessary arrange-ments. So it seemed sensible to simplify requirements as far as possible. The aim was to devise and deliver a session that I can run flexibly with groups or on a one-to-one basis. Professional Registration workshops are run in all of CILIP’s regions and are free to attend. Content is broadly similar, although the presentation itself will vary according to the styles of local facilitators. Those attending can expect to gain clarification and guid-ance on topics from what professional registration is (and isn’t), to how to find and contact a men-tor, navigating the Professional Knowledge and Skills Base and the VLE on the CILIP website, reflective writing, and evidencing your pro-fessional develop-ment. Having had a rather longer-than-usual route to Chartership myself (which anyone attending one of my sessions can find out about!), I could also speak from experience of particular issues and pitfalls for the unwary. On a sunny 19 May, the University of Law welcomed 11 registration candidates and 3 mentors, for whose presence I was especially grateful since their knowledge and experience of candidate support was far greater than mine! The workshop on this lovely sunny Friday afternoon was lively, with lots of discus-sion and debate during group exercises. It was a delight to have such a brilliant group for my first presentation, and I’m looking forward to my next opportunity! Many thanks to all of you who attended; I hope you found it as useful as I found it enjoyable meeting and working with you on the day. However, I’m conscious that it isn’t always possible to get to an event, and also that lots of people want help and support outside of the workshops for registration and revalidation.

If you’re a present candi-date, or thinking about professional registration at any level, but not sure where to start, or stuck at a particular step of the process, I can be contact-ed at csowest-mids@gmail.com. I usually check emails 2-3 times each week, and will do what I can to help.

AN ATTENDEE’S

PERSPECTIVE

Karen Lodge, Metadata Specialist

at The University of Birmingham

The Portfolio Workshop was my first CILIP event, and I’m pleased to say it was very help-ful. Angela’s presentation was extremely thorough, and hear-ing about some of her own ex-periences and tips was reassur-ing for someone like me who is about to begin their first step towards professional registra-

tion.

Three of the most useful pieces of advice that stuck with me: firstly, use your experience whilst it is still relevant, don’t put off starting the registration process; secondly, if you can, find a mentor who has already completed the same level of registration that you wish to undertake; and thirdly, make sure you cover all the points in the submission criteria, in par-ticular don’t forget to look out-side your own area at issues affecting the profession

throughout the wider sector.

DATES FOR YOUR DIARY

19th Oct ‘17

CILIP’s Cyber Security

for Information Profes-

sionals Briefing (London)

25th Oct ‘17

CILIP’s New Profession-

als Day (London)

13th-14th Oct ‘17

CILIP PMLG & CDEG

Conference: Public Li-

braries for Social, Digital

& Economic Inclusion

(Stone, West Midlands)

SAVE THE DATE!

9th Feb ‘18

CILIP West Midlands

Member Network AGM

& Members Day

(Birmingham)

Topic: “Hi, I’m a Librari-

an– you need me!” Mar-

keting yourself and your

services.

MEMBER NETWORKS 2018: EVENTS OFFICER, IAN LOVECY, FCLIP

4

This is the title of a project which CILIP has been running this year, with the intention of improving its use of, and opportunities for, the various local and subject groups. There were three workshops, focused on Collaboration, Service Delivery, and Re-cruitment & Engagement, and all Regional Member Networks (RMNs) and Special In-

terest Groups (SIGs) were invited to send a representative.

Discussions were focused around a number of questions formulated by CILIP staff, but delegates interpreted the questions very broadly, and certainly showed no reluctance to criticise what CILIP offered or to suggest changes the centre could make to help the networks. Some of the main points which came out of the workshops (and which

CILIP has promised at least to consider) were the following:

Collaboration

•Should newsletters be generally available or be ‘members only’ to give an incentive to join? The discussion was inconclusive, but it was agreed that general newsletters of RMNs should be widely available on websites. •Best practice on organising events should be shared – through a JISC list, wiki, online forum or Facebook page. •Some central listing would avoid clashes in timing / topic, and facilitate collaboration. •RMNs might circulate information about suitable venues in their region, and CILIP might consider organising a discount with a national chain of venues. •Collaboratively run events were a good idea, but there should be formal agreements about costs and profits, and about who was taking responsibility for which aspects. •SIGs could be sources of suggestions of speakers for RMNs’ events. •Member Services would be able to provide training for groups wishing to run webi-

nars.

Service delivery

•Live streaming of events would be welcome. Could CILIP centrally also provide assis-tance in recording events for later transmission / podcast/ web access? •Provision of bite-size training videos. •Is it a good idea to combine social and training events? •Events with authors or personalities could be used to attract non-members and give them an incentive to join! •Free “taster” events for non-members •Establishing a network of event organisers in SIGs and RMNs •Making sure that RMNs are aware of new members •Links on the CILIP website so that clicking on an element in the Professional Knowledge Skills Base would produce a list of relevant forthcoming courses and events. •Advice for members on handling issues such as redundancy

Recruitment and engagement

One element of this was raising the profile of CILIP with both information profession-als and their employers; the other was convincing both groups of the benefits of mem-

bership.

•Combine awards ceremonies to make bigger impact. •Ensure attendance at all major careers events. •Work with other professional bodies to emphasise value of CILIP to those of their members dealing with information •Use professional social media, e.g. LinkedIn. •CILIP presence at conferences/meetings of other professional groups and bodies such as CBI and TUC. •Create postcards / bookmarks with brief list of benefits. •Know what these benefits are! Emphasise networking, keeping knowledge current,

access to cpd.

If you have any comments or suggestions on anything here, I shall be happy to relay

them to Member Services. You can contact me at: Ian.lovecy@gmail.com.

This is the second time I have been Treasurer of this group, although last time in the early 2000s it was actually called WMBLA. Back then it was a much more de-manding role with most business done via the Royal Mail and no real support

from CILIP HQ.

Nowadays, the finance team at CILIP HQ offer all kinds of support including a half-day of training for newly appointed Treasurers. There is also no need to have an independent auditor and all dealings with Customs and Excise are dealt with by HQ. Almost all transactions are done electronically via Internet Banking (I’ve only written one cheque in the past 3 years) and HQ supply a spreadsheet which rec-

ords day-to-day activity and prepares the accounts at the end of the financial year.

This year we finally wound up our charitable body, the Thacker Woods Award

after providing two bursaries for members to attend CILIP Conference.

So why volunteer to be the Treasurer? The annual workload involves making about 20 payments, print-ing off a monthly bank statement, keeping the spreadsheet up to date, forwarding any claims for VAT to HQ once a quar-ter and possibly one half-day meeting in London. The reward is an extra bit to put in your CV, extra points in your application for revalidation and the chance to meet other professionals who may be key to

you landing that dream post in the future.

5

MEET THE COMMITTEE: TREASURER, DAVE LITTLE, FCLIP

Our current Treasurer, Dave Little is retiring in October 2017 and we are looking for a new Treasurer to undertake this role, initially jointly with Dave until Decem-

ber 2017, then individually (with support from CILIP and the WMMN Committee).

All training and associated expenses (including travel) will be provided.

This is an excellent opportunity to gain experience of budgeting/accounts and to

get involved in the wider work of the WMMN Committee.

Purpose of role: Officer responsible for all financial matters for CILIP West Mid-

lands Member Network (WMMN). The role holder must be a member of CILIP.

The amount of time this role takes up will vary and may be 3-4 hours per week and dur-

ing certain times of the year may increase.

If you are interested in this role or would like more information please see the role description on our website http://bit.ly/CILIPWMTreasurer, or email Dave (or Committee Chair, Lisa Basini) at cilipwmmn@gmail.com

VACANCY: CILIP WEST MIDLANDS MEMBER NETWORK, TREASURER

CILIP West Midlands Members Network

We represent library and

information professionals

living and or working in

the counties of Hereford-

shire, Shropshire, Staf-

fordshire, Warwickshire

and Worcestershire. We

also serve the metropoli-

tan districts of Birming-

ham, Coventry, Dudley,

Sandwell, Solihull, Wal-

sall and Wolverhampton,

as well as the non-

metropolitan districts of

Stoke-on-Trent and Tel-

ford & Wrekin.

CONFERENCE REPORT BY CERI WILLIAMS: CILIP CONFERENCE 2017

In the lecture theatre on Wednesday morning, there was a real excitement in the

room for Dr Carla Hayden, Librarian of Congress’ keynote speech. She talked

about some of the library’s treasures, including the contents of Abraham Lincoln’s

pockets the night he was assassinated, and how the Library is working towards

making its previously out of bounds collection accessible to the public. She empha-

sised the need for librarians to connect people with collections and embrace their

role of bringing people to authoritative sources in an age of fake news where peo-

ple are uncertain of what information they can trust.

The managing information seminar sought to tackle the role of information man-

agement within organisations and how to communicate its value to stakeholders.

Ceri Hughes spoke about CILIP and KPMG’s joint venture to revise and re-publish

the Hawley report, to highlight the need for information management to be seen

as business critical. The second

presentation centred on mobi-

lising evidence in the NHS and

showcased some important

tools and resources such as

the ‘Board Self-Assessment

Tool’ to demonstrate impact

of Library and Knowledges

services in Directorate or

board meetings.

Chris Morrison and Jane Seck-

er led the Copyright workshop

where we played the Copy-

right card game and ate Copy-

right cakes! This was a great session to get everyone involved in talking about

Copyright in different scenarios. Each group was given an object and asked to de-

cide whether the object was protected and why, items ranged from a singing Cliff

Richard birthday card to a pair of pebbles. It was also really useful to learn about

the different licenses as well as the exceptions to copyright and when they are

used.

A highlight of the conference for me was the keynote from Professor Luciano Flo-

ridi, Professor of Philosophy and Ethics at Oxford University. Professor Floridi

discussed the different powers emerging in information societies which seek to

control the narrative, including the questions that are asked and the answers giv-

en. He suggested that information professionals must try to counterbalance at-

tempts to control and influence people’s behaviour, by fostering a culture where

narratives can be questioned and challenged. One of the final sessions was the

Health and Wellbeing seminar led by Johnathan Berry and Jane Fox. The talk

stressed the need for quality patient information to be given at the right place and

the right time to allow patients to make informed decisions about their treatment

and care.

Overall, the conference featured a great choice of sessions from a range of infor-

mation professionals across sectors, I learned a lot from the conference and have

a few ideas to take back with me. I’m really grateful for CILIP West Midlands for

providing me the bursary to attend the conference and would urge anyone to ap-

ply for a bursary place, as it’s such a fantastic opportunity.

Feedback

If you have any comments regarding the content of this newsletter, or if you would

like to contribute to the next issue, please contact:

Sarah Dar

Newsletter Editor

cilipwmmn@gmail.com