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1© Astutis Ltd
NEBOSH Diploma Webinar
Briefing session: Unit D / Unit ID
2© Astutis Ltd
NEBOSH Diploma Unit D/ID
• Aim to supplement revision by tutor guided discussion
• Take a question and answer session through each section of Unit D/ID
• Attendees will be able to comprehend what is required of them to ensure that they fully meet the NEBOSH requirements before submission of the Unit D/ID Assignment
• Discussion on timeframes, layout and general content of the Unit D/ID
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Information pages
• Your NEBOSH National Diploma Exams with Astutiswww.astutis.com/nebosh_diploma_exams
• NEBOSH Unit D Candidate Guidance and Examiners’ Reportwww.nebosh.org.uk/Students/default.asp?cref=189&ct=2
• Your NEBOSH International Diploma Exams with Astutis http://info.astutis-resources.com/idip-exams
• NEBOSH Unit ID Candidate Guidance and Examiners’ Reportwww.nebosh.org.uk/students/currently_studying/default.asp?cref=207&ct=2
• Astutis Unit D Blogshttp://safetyblog.astutis.com/?s=Unit+D+%281%29
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Submission of Unit D/ID
There is a two stage process to submission
1. Complete the Astutis on line registration form in good time
You can’t submit without this
2. Complete the Unit D/ID assignment with Unit D/ID assignment log and submit Unit D/ID to NEBOSH by the submission deadline
You can’t submit without this
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• Astutis registration deadline
• 1st week January
• 1st week April
• 1st week July
• 1st week October
Registration and submission dates
• NEBOSH submission deadline
• February
• May
• August
• November
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Unit D / Unit DNI
• Last Unit D submission - November 2017
• Last Unit D resubmission - August 2018
• First DNI submission - February 2017
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Assignment Brief
• The candidate is required to carry out a detailed review of the health and safety performance of a workplace or organisation and to produce a justified action plan to improve performance
• 8 000 to 12 000 words (No upper limit)
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• Executive Summary
• Introduction • Aims and objectives
• Methodology
• Description of the organisation
• Legal Environment
• Review of the Health and Safety Management System • Description
• Gap Analysis
Report Structure
• Hazard Identification • Physical Hazards • Health and Welfare Hazards
• Risk Assessment • Physical Hazard • Health and Welfare Hazard
• Conclusions • Recommendations • Action Plan
• Management System • Hazards and Risk
• References / Bibliography • Appendices
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• Planning and presentation (8)
• Executive Summary (10)• Introduction (10)
• Aims and objectives • Methodology • Description of the
organisation • Legal Environment
• Review of the Health and Safety Management System • Description (6)• Gap Analysis (6)
Marks (%)
• Hazard Identification • Physical Hazards • Health and Welfare Hazards
(16)
• Risk Assessment • Physical Hazard (10)• Health and Welfare Hazard
(10)
• Conclusions (6)• Recommendations (6)• Action Plan
• Management System (6)• Hazards and Risk (6)
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Planning and Presentation
• Impersonal / past tense
• “This was done” rather than “I did this”
• Avoid switching tenses – starting future / finishing past
• Use the section headings given
• Use the action plan table given
• Reference properly
• Signpost
• Spellcheck / proof read
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Proportionality
• Assume actual word count is 10 000*
• Introduction is worth 10%
• use 1 000 words
• SMS Review
• = 1 200 words
• Hazard ID (16%)
• 15 hazards in 1 600 words
• = 110 words per hazard
• Half a page per hazard?
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Executive Summary
• Written last
• For an intelligent lay person
• Concise overview of the important points
• Summarise the main conclusions and recommendations
• Length limited
• No longer than one side of A4 using single-spaced Arial font (size 11) and 2cm print margins (left, right, top and bottom)
• Problems
• Solutions
• Persuasion (CBA)
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Introduction
• Aims and objectives
• Methodology
• Description of Organisation
• Legal environment
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Aims and Objectives
• In the context of the assignment brief
• Signpost what follows
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• Data gathering
• Different for SMS gap analysis / hazard identification and risk assessments?
• Inspections, interviews, document reviews, incident statistic analysis
• Explain and justify
Methodology
• Data evaluation
• Judgements
• Subjective / Objective
• Benchmarking against standards
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Description of Organisation
• What is relevant in the context of the assignment?
• Whole organisation and/or site
• Size – geographical / numbers employed
• Nature of work / activities undertaken
• Workforce profile
• Employment patterns
• Management structure
• Culture
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Legal environment
• Context – effective SMS
• Criminal and civil consequences of failure
• Outline relevant legislation and relationship between Act, Regs, ACoP and guidance (cross refer to hazard ID and risk assessments)
• Case law
• Not an exhaustive list / legal register
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Questions?
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SMS Review
• An overview of the current OHSMS
• Compared to a recognised health and safety model
• Detailed description of the recognised model used is not required
• Critical review
• Clear systematic description of gaps
• and where no gaps exist
• For all areas of the management system
• identify priorities for improvement
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Reviewing Against HSG65
• Does the policy set a clear direction for the organisation to follow?
• Has the policy been shared throughout the workforce?
• Does the policy reflect the organisation’s values and beliefs?
• Does the policy express a commitment to provide a safe and healthy environment?
• Was the policy written in consultation with the workforce?
• Has the policy been signed and dated by the person at the top of the organisation?
• Do the actions of the organisation and its workers mirror the statements you have made?
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Reviewing Against OHSAS18001• Is the policy appropriate to the
nature and scale of the organisation’s OH&S risks?
• Does the policy include a commitment to prevention of injury and ill health and continual improvement in OH&S management and OH&S performance?
• Does the policy include a commitment to at least comply with applicable legal requirements and with other requirements to which the organisation subscribes that relate to its OH&S hazards?
• Does the policy provide the framework for setting and reviewing OH&S objectives?
• Is the policy documented, implemented and maintained?
• Etc, etc, etc
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Answering the Questions
• Yes / No ?
• Percentage compliant?
• Likert scale?
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Possible summary table for use
Standard Required What’s in place in x company
Gap? / Required Improvement P
1
2
3
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SMS Review
• Join this up and cross-reference to other parts of the report
• The planning bit of HSG65 is premised on
• prevention through identifying, eliminating and controlling hazards and risks
• The planning bit of OHSAS 18001 requires:
• The organisation shall establish, implement and maintain a procedure(s) for the ongoing hazard identification, risk assessment, and determination of necessary controls
• i.e. the next chunk(s) of the report!
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Questions?
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Hazard ID
• Identify at least 15 relevant hazards or activities using knowledge and understanding gained in Units B and C
• Hazards or activities should be relevant to the chosen organisation
• Be specific – e.g. a particular type of slip hazard rather than ‘slips and trips’
• Candidates should briefly discuss the likely implications of each*
• Identify (and justify) two high priority hazards to be used as part of a suitable and sufficient risk assessment • One physical hazard or activity (Unit C)
• One health and welfare hazard or activity (Unit B)
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Hazard ID
• 110 words per hazard
• For each selected hazard
• Explain the hazard
• Show any local or national data to indicate the scale of the problem
• What do current controls look like?
• What does good practice look like?
• refer to guidance etc
• Conclude with your priority indicator
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Questions?
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Risk Assessments
• Must be completed on the chosen hazards identified and justified in the preceding section
• Evaluate effectiveness of organisational control• Describe methodology - must be
• ‘suitable and sufficient’• legally compliant • appropriate for each hazard identified
• Refer to appropriate legislation, ACoP, guidance etc• Follow a recognised risk assessment model where appropriate• Review existing control measures • Provide (hierarchical) options for further action • Make use of available data e.g. noise surveys. • Must be included in the main body of the report
• zero marks if included in appendices
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Questions?
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• 600 / 700 words
• Concise summary of main findings
• No new issues or additional relevant factors
• Refer back to the aims and objectives
• how well they were achieved
• Ensure all main findings are discussed in logical order
Conclusions
• Read the report
• Highlight / underline the main findings
• Capture them and organise
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Recommendations
• Based upon the points set out in the conclusions
• Make reference to
• Gap analysis of the HSMS
• Assessments of the levels of risk posed by the hazards identified
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Recommendations should be ...
• Justified • Reason for inclusion
• Complete • Covers all main findings
• Practical • Realistic proposal in terms of the resources required
• Include a cost benefit analysis
• Prioritised• Explain the system of prioritisation
• Address most pressing issues first
• High risk / low cost etc
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Action Plans
• The tool through which the recommendations will be implemented
• Not a list of recommendations
• One action plan for actions to improve the health and safety management system
• One action plan to reduce the risks associated with the hazards identified for risk assessments
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Action Plans
• Tabular format
• SMART objectives
• Multiple actions per recommendation – in order
• Detailed enough
• For someone to pick up and run with
• To stand up to audit
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Questions?
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Bibliography and References
• Harvard uses author and date in text e.g. reference to HSG65 (HSE, 2013) • List of references at the end of the paper• In alphabetical order of author surname• HSE (2013) “Managing for Health and Safety, HSG65,
third edition” HSE Books, London
• Vancouver uses a number at the end of the sentence to indicate the reference e.g. HSG65 (1)• List of references at the end of the paper • In number order reflecting order of citation in text• (1) HSE (2013) “Managing for Health and Safety, HSG65,
third edition” HSE Books, London
• Useful website – Neilstoolbox.com
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Submission
• Before set submission date - accompanied by submission form and a completed assignment log sheet
• Presented in an approved manner (i.e. in a flat, A4, (maximum 23 cm X 31 cm), two-pronged, clear-fronted, plastic binder)
• Front cover and contents page
• Appropriate choice of font size (min 11pt) and line spacing
• Recorded delivery
• Keep a copy of assignment and proof of posting
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Submission
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Questions?
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NEBOSH Diploma Unit D/ Unit ID
Questions?
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