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1SeUGI 18 DUBLIN JUNE 23 2000
MTI MTI MTI YrttiYrttiYrtti Web Reporting Web Reporting Web ReportingSSSystemystemystem for for for EEEnterprisenterprisenterprise SSSupportsupportsupports
FFFollowollowollow up up up
Raimo Porttikivi, MTIArmi Sundström, eNiklas
(Marko Kivelä, eNiklas)
2SeUGI 18 DUBLIN JUNE 23 2000
Yrtti Web Reporting System
• Ministry of Trade and Industry (MTI) Raimo
• eNiklas (Finland) Oy Marko
• Requirements and goals for Yrtti reporting Raimo
• About the development projects Marko
• System presentation Marko
• Future steps Raimo
3SeUGI 18 DUBLIN JUNE 23 2000
MTI, Employment and Economic Development (T&E) Centres
MTI MAFMOL
MTI Co-ordination
T&E Centres (15)
4SeUGI 18 DUBLIN JUNE 23 2000
•New Name
•New Skills & Competencies
•New Profile and Image
•New Company
5SeUGI 18 DUBLIN JUNE 23 2000
Background and goals fordevelopment of the reporting system
••Providing information Providing information for for decision supportdecision supportYrtti: Help the follow up of the enterprise supports in T&E-Centres
••HHighigh qqualityuality and reliability of the and reliability of the informationinformation••MMeeteet new and changing requirements of the reporting new and changing requirements of the reporting••SStandardisationtandardisation of information of information in in whole organisationwhole organisation••IIntegrationntegration between several data sources between several data sources••CCostost effectiveness effectiveness
6SeUGI 18 DUBLIN JUNE 23 2000
Project: I Phase• September - October 1999 pilot-application• Goals for the pilot
– evaluate SAS-tools for producing the needed reports– help the follow up of the enterprise supports in TE-Centres
General Planning
Prototype
Detailed planning
Production
7SeUGI 18 DUBLIN JUNE 23 2000
Project: II Phase
• November - February 2000 start of production• Goals
– Support Ad-hoc-reporting– Reports are flexible: a lot of dimensions,
selections and limitations– User interface is easy– Easy access to the information everywhere in the
organisationDeployment
Assessment
Requirements
Design
Construction
Review
Agree
Agree
Agree
Maintenance
8SeUGI 18 DUBLIN JUNE 23 2000
SQL-server SAS-server Web-server IntranetOracle ExtranetEtc. Internet
Browser
AsrekAsrek
Supp.2000
Control
Prints
Excel
OperationalReports
Yrtti Reporting
Eura Reporting
Management reporting
Enterprise reporting
Kepa2000
Tepa2000
Eura
Prosit
Sectoral MTIDW constructing
9SeUGI 18 DUBLIN JUNE 23 2000
USER INTERFACE1. Main window in browser
User identificationReport groups: (three groups)
f.ex. Enterprise supports -report groupUser instructions and helps in HTML
2. Report (group) selectionsTime period selection Report selections (about 20 reports)Selections for report formatting the data from Data Marts
DimensionsRestrictionsReport display selections Transfer the report to ExcelHelp for selected reportBack to main window
10SeUGI 18 DUBLIN JUNE 23 2000
MultidimensionalApproach
-One Dimens ion is never
enough
WHO
WHATWHOM
HOW/WHY
WHE N
R eal Challenge forDecis ion Makers !
Are we financing rightprojects?
11SeUGI 18 DUBLIN JUNE 23 2000
An example of the user interface of a report window
12SeUGI 18 DUBLIN JUNE 23 2000
MultidimensionalApproach
-One Dimens ion is never
enough
WHO
WHATWHOM
HOW/WHY
WHE N
R eal Challenge forDecis ion Makers !
Are we financing rightprojects?
13SeUGI 18 DUBLIN JUNE 23 2000
- WHO ?- WHAT ?
- WHOM ?
- HOW/ WHY?
Organisation, MT I, E UT he financed projects
Customer: enterprise
F inance type, objectives- WHE N ? T ime
Multidimensional Approach
14SeUGI 18 DUBLIN JUNE 23 2000
• Experiences of theYrtti Web ReportingProject
+ Project team was effective+ User participation was active+ The source data was available at the start+ Benefits of the pilot project to the later phases+ Co-operation with SAS was good+ Testing and evaluating the SAS tools
for MTI (f.ex. WA)
15SeUGI 18 DUBLIN JUNE 23 2000
What next?
Sectoral DW systemsSectoral decision support, information servicesSectoral management informationT&E Centres management support:
T&E Centres management information systemsElectronic customer services: online information,other services
16SeUGI 18 DUBLIN JUNE 23 2000
MTI, Employment and Economic Development (T&E) Centres
MTI MAFMOL
MTI Co-ordination
T&E Centres (15) Other organisationsof MTI
Customers
17SeUGI 18 DUBLIN JUNE 23 2000
Organisation wide DW
Sectoral services DWsFinancial control and information DWCustomer DWDevelopment of labor force and industrial sectorsinformation
Information destilled for MIS, DSS, EIS
18SeUGI 18 DUBLIN JUNE 23 2000
Comments?
Yrtti Web Reporting System
SeUGI 18 Dublin 23 JUN 2000-05-18
Yrtti Web reporting system for enterprise supports follow upMr Raimo Porttikivi, The Ministry of Trade and Industry (MTI), FinlandMrs Armi Sundström, eNiklas, Finland
T&E-Centres (and MTI) operational database reporting
The T&E- Centres:The Yrtti-reporting system is build for the Employment and Economic Development Centres. The Centres arejoint regional service organisations of three ministries - the Ministry of Trade and Industry, the Ministry ofAgriculture and Forestry, and the Ministry of Labour. They provide services to business people, farmers andindividuals in 15 regions.
The operational system:The data source for Yrtti is a system which is used by the experts in the T&E Centres when allocating andgranting finances to enterprise investment and development projects. The financing activities are sustainedby legislation that deals with enterprise aid and by various other statutes. In addition to aid granted by theFinnish State, funds released by the European Regional Fund are also channelled through the T&E Centres.The most important forms of financing are: investment aid, small-business aid, development aid for SME's,operational conditions aid, internationalisation aid and energy subsidy.
The general goals for the development of the reporting system are to meet new and changing requirementsof the reporting, cost effectiveness, standardisation of information and integration between several datasources.
Yrtti application project
The first phase was done during September - October 1999 as a pilot project. The Goals for the pilot were toevaluate SAS-tools for producing needed reports and help the follow up of the enterprise aids in T&ECentres. The pilot project was done with RAD-methodology and using SAS tools SAS Base, SAS Access toSQL and WA.
The second phase was done during November - February 2000 to develop the production system. Goalsfor the development were to help the follow up of the funds channelled by the T&E Centres, support the Ad-hoc-reporting, reports are flexible and easily to access, user interface is easy to use and available toeveryone, a lot of dimensions, selections and limitations, and the quality and reliability of the reports shouldbe in high level. There were used SAS Institute RWM -method in the development project.
Future development steps
The Yrtti system is a pilot and first step in creating knowledge management to experts and decision makersin T&E Centres and MTI. The T&E Centres Executive Information System (EIS) is planned to be a system ofseveral data repositories of strategic information. These repositories are made like Yrtti for operationalreporting and are sources of information in strategic decision making. It is considered to implement thebalanced scorecard concept also. There are ongoing projects in defining a common vision and co-ordinatingthe activities for achieving relevant information already.
Reporting system
Yrtti web-reporting is developed with SAS tools, SAS Base, SAS IntrNet and SAS Access to SQL.Users get the information via Intranet with browser.
The base data is achieved via SAS Access to SQL daily from the operational systems. The DW is updatedevery night. User gets nearly up to date reports any time. All the reports are dynamic and user has possibility
2
to select the reports from the report groups with several selections. One dynamic report can produce asmuch and same information as tens of static reports do.
Ministry of Trade- and Industry
As an expert organisation in economic and industrial policy, the Ministry of Trade and Industry is responsiblefor the competitive operating conditions of enterprises, for safeguarding the citizen's market position and forgood capital management in the state-owned companies.
eNiklas
eNiklas has grown from a small Swedish company to being a pan-European consulting company. The basisfor our success can be found in our long-term partnership with our customers, partners and employees. Ourgoal is to be the preferred partner when it comes to implementing business solutions based on the SASSystem. We plan to expand our presence in Europe as well as establishing offices in other parts of the world.eNiklas strives for a preferred status by their clients. To achieve this eNiklas uses modern and SAS softwareadapted methodologies coupled with knowledge about clients’ business, which is enhanced by closeproximity to those clients. The proof of this long-term vision is that eNiklas has a very high customer retentionrate (93.4% from 1997 to 1998). The base for eNiklas's strategic focus is product leadership, long-termpartnership and a global and local ("glocal") learning organization focusing on national and internationalgrowth.
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