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Minutes Of Meeting April 2017
Title Monthly IT Meeting
Date 10 April 2017
Location CP Setapak Office
Meeting Called by Ms Norlina Ramli
Participants Ms Norlina Ramli Mr Sutthisak Sukkharom Mr Mohd Noor Fadli Bin Ishak Mr Leong Soon Chiew Mr Kelvin Tan Kin Tak Mr Mohammad Firdaus Bin Abdul Rahman Mr Faisol bin Miskon Mr Anderias Pellipus Mr Muhamad Azroi bin Abu Bakar Mr Hasmirul Azri bin Suhami Ms Raihan Binti Mohamed Isa Ms Nurulfarhana Binti Bujairimi
Head of Meeting Ms Norlina Ramli
Note Taker Mr Leong Soon Chiew
Duration 08:45 pm - 03:00 pm
Lateness Mr Firdaus (9.15am)
Agenda
Presenter Topic Time allotted
Ms Norlina
Opening Speech by Lina Recap last MoM By Raihan
15 minutes
Team Euphoria (King,Raihan,Leong, Hasmirul,Firdaus) And Team Didi and Friends (Fadli,Kelvin,Azroi,Farhana,Anderias)
IT Workshop 1) ISMS Objective 2) ISMS Scope 3) Challenge of each IT Section
(i) Application Implementation and Support (ii) Infra and System Management (iii) Technical Support and Service Management (iv) Procurement and Account Management
4) What you learned from ISMS training and Teambuilding
45 minutes
Each related person will presenting the details
Go thru it2017 page A) KPI
- Internal Audit B) Routine Activities
- Desktop Maintenance - Network Maintenance - VA - Data Center Maintenance - Meeting - Seminar & Training
2 1/2 hour
Break for lunch
Ms Norlina C) Projects 30 minutes
Ms Farhana D) Statistics 30 minutes
Ms Norlina E) Review IT Helpdesk 30 minutes
Discussion and Conclusion
Topic 1 IT Workshop
Presenter Team Euphoria (Leong Soon Chiew,Sutthisak,Raihan,Hasmirul,Firdaus)
Presentation
ISMS Objectives
- To Protect information and data from unexpected situation and unauthorized access for business continuity Scope
-The project will cover 4 sites ( Company) 1) Starfeedmill (M) Sdn Bhd 2) Asia Aquaculture (M) sdn Bhd 3) Charoen Pokphand Jaya Farm (M) Sdn Bhd 4) PK Agro Industrial Products (M) Sdn Bhd Challenges Application,Implementation and Support
- Review working process flow - Provide related document and ensure all documents can be access by IT
Application - Routine audit process - Provide IT FAQ to reduce duplicate report - To classify each document according to information classification
Technical - To educate user about rules and policies (illegal download, virus awareness and
etc.) - Disable physical drive access to all PC and laptop except for authorize person only. - Ensure to keep all IT Asset in appropriate place - All IT Asset need to be label - Ensure all disposed equiptment is follow the procedure.
Infrastructure
- Work under limited time for many sites to handle - Follow checklist when do any maintenance and backup - Manage User behaviours
Account and Procurement
- Ensure all document keep in file and update with proper labelling and correctly classified (Private , Internal Use only, etc) What we have learned rom ISMS training and Teambuilding
- Team work - Focus on instruction - Focus on objective to complete all task - Time management
- Team work - Focus on instruction - Focus on objective to complete all task - Time management
Conclusion - N/A
Action to be taken
Person Responsible All IT Personnel
Topic 2 IT Workshop
Presenter Team Didi and Friends (Fadli,Azroi,Kelvin,Farhana,)
Presentation
ISMS Objectives
- To protect data and business continuity Scope
Provision of secured it services to all group of companies • For it company covered are PKA, CPJ, AA and SFM
Challenges Application,Implementation and Support • Limited time management to complete the routine task & preparing ISMS • Pop up error not appear when user submit report without attachment that lead
to the report been declined • Delay from third party (BKK) responding
Technical • Limited time management to complete the routine task & preparing ISMS • Not enough Resource – tools (Hardisk, toolbox set)
Infrastructure
- Review/rebuild SOP - Limited time management to complete the routine task & preparing ISMS - Big scope to cover. (Server, Database, Network, Backup, DR)
Account and Procurement
• Limited time management to complete the routine task & preparing ISMS • Limited access to view module in SAP that lead to delay of work
• No proper place to keep delivered goods • Limited space for filing
What we have learned from ISMS training and Teambuilding Training
• External & Internal Issues • List of Interested parties/stakeholders • Needs & Expectation for each interested parties • Risk Criteria & Details for each criteria • Risk Acceptance Criteria • Inspire CPF Ways song
Teambuilding
• Networking, socializing, and getting to know each other better. • Teamwork and boosting team performance. • Competition and bragging rights. • Celebration, team spirit, fun, and motivation. • Collaboration and the fostering of innovation and creativity. • Communication and working better together.
Conclusion - N/A
Action to be taken
Application Implementation and Support -
Person Responsible All IT Personnel
Topic 3
Presenter Mr Faisol
Discussion
Self introduction Gradute from University Malaysia Terengganu
- Previously from HPe - Doing server remotely - Learn more IT Technical hardware - 5 years deep expertise
Conclusion
Action to be taken
Person Responsible Mr Faisol
Topic 4 Go thru it2017 page – Routine Activities
Presenter Each section presenter
Discussion Desktop Maintenance
- Check with outsourcer completed PM and and uncompleted PM sites
Conclusion - Check with outsourcer uncompleted PM sites on date given
Action to be taken - Notify outsourcer to update on every Friday of the week
Person Responsible Mr Leong Soon Chiew
Topic 5 Go thru it2017 page – Routine Activities
Presenter Mr Firdaus
Discussion
Network Maintenance Introduce - AA Semporna Farm - AA Semporna Processing Plant
- AA Semporna Hatchery Server Room -routers,core switch and access switc Packing room Rack Wireless AP in Meeting Room
Conclusion None
Action to be taken
Person Responsible Mr firdaus
Topic 6 Go thru it2017 page – Routine Activities
Presenter Mr Fadli
Discussion
Network Maintenance Vulnerability Test 22 March conducted vulnerability test by Vads
1) Corefarmbi – exclude in VA 2) VPN Tunnel 3) CPMail 4) iSale 5) Wireless Controller 6) Cisco Nac
7) AD Server
Conclusion Corefarmbi – exclude in VA , staff portal – out of firewall
Action to be taken Microsoft Server 2003 – red (critical) , Kelvin VA put in datacenter , Email yellow(orange) , iSale no issues Wireless Controller - Medium
Person Responsible Mr Fadli
Topic 7 Go thru it2017 page – Routine Activities
Presenter Mr Fadli
Discussion Data Center Maintenance
Conclusion No updates
Action to be taken
Person Responsible Mr Fadli
Topic 8 Go thru it2017 page – Routine Activities
Presenter Mr Kelvin Tan
Discussion Creative Works
Conclusion No updates
Action to be taken
Person Responsible Mr Kelvin Tan
Topic 9 Go thru it2017 page – Routine Activities
Presenter Ms Norlina
Discussion
Meeting 1 once every month for IT Monthly Meeting
Conclusion
Topic 10 Go thru it2017 page – Routine Activities
Presenter Ms Norlina
Discussion
Seminar and Training - March Bullet Proofing Your Corporate Windows System Against Ransomware (Leong,Firdaus) Cisco Security Summit 2017 – (Ms Norlina)
Conclusion
Topic 11 Go thru it2017 page – Routine Activities
Presenter Ms Norlina
Discussion
Video of ISMS conducted in Bukit Tinggi
Conclusion
Topic 12 Go thru it2017 page – Project
Presenter Ms Norlina
Discussion
2 Feed, 6 Farms , 4 Food , 8 others = 20 Total Confirmed Projects 2 Feed , 4 Farm , 6 Food = Waiting for CPF IT TH confirmation 2 Farm , 4 Food , 1 other = Waiting for User Confirmation
Conclusion
Topic 13 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion
Agro Feed INF SMARTSoft_Feed
Create new modules to print "Probiotic Ingredient" label sticker for feed bags in order to comply with Department Of Veterinary Services Malaysia new policy effective 1st January 2017
Conclusion
Topic 14 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion
Aqua Farm INF Network
New Shrimp Farm
Conclusion
Topic 15 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion
Aqua Others APP SMARTSoft_Feed PDA & INF
New Probiotic Super MS Factory - Sedili (CC2016118006)
Conclusion
Network connectivity is completed. SMARTSoft _Feed is partly configured and waiting for computers delivery) Installed point to point wireless AP Primary AP is about 100m to Super Ms AP is up after ping Alignment test – 49dbn
Topic 16 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion Agro Power BI
Conclusion Meeting with Ms Wong – what can do and what can’t be done
Topic 17 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion Agro Power BI
Conclusion Meeting with Ms Wong – what can do and what can’t be done
Topic 18 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion
All Feed and Farm SSC Preparation
- Feed & Farm Master Conversion - Upgrade SMARTSoft_Feed (CC2017039806)
Conclusion
Share Service Centre Old code change to SAP code Standardize Farm ,Feed and Food 18-28 April 2 phase Smartsoft feed and smartsoft farm Suggest for April 24th to cut off at 5 pm for aqua and agro Change IP 8pm 23th April – 24th April 12pm
Topic 19 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion
Aqua Farm APP SMARTSoft_Farm & INF Network
New Shrimp Hatchery - Sitiwan (CC2017029735)
Conclusion Building is under construction)
Topic 20 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion Agro Broiler Farm ChickPOS
Conclusion NA
Mr Suttisak – request for laptop for testing purpose
Topic 21 Go thru it2017 page – Confirmed Project
Presenter Ms Norlina
Discussion PowerPoint Workshop
Conclusion Andy and Faisol will conduct training for PowerPoint workshop
Topic 22 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion APP SMARTSoft_Farm
Foreign Currency for Export Sales (CC2015052083)
Conclusion Currently system not support FOC transaction CPF IT already provide schedule
Topic 23 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft & SMARTiPOS (Phase 2)
Stock Online & Membership System (CC2016117965)
Conclusion No updates
Topic 24 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft_ Feed
Enhance Modules - RM Automatic Queue - Auto Inspection Result - MIS - NIR Feed Monitoring - Supplier blacklist and QC Auto Approve (CC2016117986)
Conclusion No updates
Topic 25 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft_ Feed
Enhance Modules - RM Automatic Queue - Auto Inspection Result - MIS - NIR Feed Monitoring - Supplier blacklist and QC Auto Approve (CC2016117986)
Conclusion No updates
Topic 26 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft
Ordering Interface between AAM and PKA (CC2016041687)
Conclusion Finish testing end of april
Topic 27 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft
SAP Credit Approval (CC2016044514)
Conclusion Programmer already finish customize program Waiting for implementation
Topic 28 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft_Farm
SAP Credit Approval (CC2016044514) APP SMARTSoft_Farm
SAP Credit Approval (CC2016044514)
Conclusion No updates
Topic 29 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft_iSale
Mobile Sales (CC2017024730)
Conclusion No updates
Topic 30 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMART BPC
(CC2017003156)
Conclusion Waiting for implementation)
Topic 31 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft_Feed
a) Maintain Selling Price & Maintain Discount Price b) Auto Accept for Average Weight After Lorry loading bags and weighing second weight is within the agreed condition or Pop up alarm/message if the second weight is not within the agreed condition (CC2016117997
Conclusion Will update after winfeed software upgrade Implement after SSC completed
Topic 32 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft_Farm
Interface MOBA & Big Dutchman data (CC2016117963)APP SMARTSoft_Feed
a) Maintain Selling Price & Maintain Discount Price b) Auto Accept for Average Weight After Lorry loading bags and weighing second weight is within the agreed condition or Pop up alarm/message if the second weight is not within the agreed condition (CC2016117997
Conclusion No updates
Topic 33 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP iFreight
(CC2016074379)
Conclusion TH implementor plan on quarter 2
Topic 34 Go thru it2017 page – Waiting for CPF IT Thai
Presenter Ms Norlina
Discussion
APP SMARTSoft
Customize transportation document (CC2017024705)
Conclusion No Updates
Topic 35 Go thru it2017 page – Waiting for User Confirmation
Presenter Ms Norlina
Discussion APP Preventive Maintenance System (3rd Party)
Conclusion No Updates
Topic 36 Go thru it2017 page – Waiting for User Confirmation
Presenter Ms Norlina
Discussion APP Logistic Software (3rd Party)
Conclusion No Updates
Topic 37 Go thru it2017 page – Waiting for User Confirmation
Presenter Ms Norlina
Discussion INF & APP SMARTSoft_Farm New broiler farm - Kluang
Conclusion Waiting Information from user
Topic 37 Go thru it2017 page – Waiting for User Confirmation
Presenter Ms Norlina
Discussion APP eCommerce Third Party Software
Conclusion No Updates
Topic 38 Go thru it2017 page – Waiting for User Confirmation
Presenter Ms Norlina
Discussion APP SMARTSoft & SMARTSoft_POS
New 2 kiosks@petrol station and 2 restaurants
Conclusion No Updates
Topic 39 Go thru it2017 page – Waiting for User Confirmation
Presenter Ms Norlina
Discussion APP SMARTSoft & SMARTSoft_Food
New business - Further Processing
Conclusion Meeting with Mr Thanapus 11/4/4017 10am at AAM Puchong
Topic 40 Go thru it2017 page – Open Discussion
Presenter Ms Norlina
Discussion
PDA to be sent for repair – andy and faisol Songkran greeting card One laptop for mr king for testing chickpos system with Windows 7 Farhana cant close pending report from fadli and Firdaus
Conclusion All IT personnel
Topic 41 Go thru it2017 page – Statistics and IT Helpdesk
Presenter Ms Farhana
Discussion
KPI must exclude IT Task, CR Form, Quotation Categories has been reduced Farhana need to revise statistics based on IT Helpdesk email
Conclusion Ms Farhana
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