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September 28, 2017
Measure TT Un-Prioritized Projects
Nelson Cayabyab, Chief of Facilities
UN-PRIORITIZED MASTER PLAN SITES September 28, 2017
Priority # Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% Complete
10 Pasadena High School (Criteria 2)
Campus Identity $1.8 Million • Modernize the curb appeal along Sierra Madre Blvd.
• New addition to create a Grand entry to the administration building .
• Complete new Irrigation system throughout the campus along with new landscape.
Contractor: TBD % Complete: 0%
11 Don Benito (Criteria: 1, 2 & 3)
Modernization $3.8 Million Expand existing building to modernize the (new construction) admin building, library and computer labs. Kitchen mod on hold that includes HVAC and FFE
Contractor: Waiting DSA approval % Complete: Pending DSA approval Kitchen Mod on hold
Board Member questions (1) What is the nature of the PHS Curb appeal and identity project? And is it related to
water wise projects completed by the district at other school sites?
Priority # Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% Complete
12 Don Bento (Criteria: 1, 2 & 3)
Interim Housing $100k Move and provide interim housing for the Don Benito Modernization
Contractor: n/a % Complete: On-hold till summer 2018
13 Pasadena High School (Criteria:2 &3)
Pool Replacement & Interim repair on the fiberglass
Complete Olympic size pool Replacement Interim Interim repairs underway with expected completion date of October 15, 2017
Contractor: The Nazarian Group % Complete: Plans at DSA Interim fix underway %Complete: 85%
14 Roosevelt ES (Criteria 2 & 3 )
Modernization $5.2 Million New kitchen and shade structure
Contractor: Waiting for back-check approval from DSA. % Complete: Dec. 2017 project modernization start date
Board Member questions (1) What is the description of the work for the PHS pool replacement project?
Priority #
Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% Complete
15 Longfellow ES (Criteria: 1, 2 & 3)
Kitchen & Shade Structure
$2 Million New kitchen and shade structure
Contractor: Planning in Process by WLC % Complete: at 80% DD
16 Longfellow ES (Criteria: 1, 2 & 3)
Chiller & Plant Replacement
$1.3 Million New chiller plant and its ancillary supporting systems.
Contractor: Envise/Southland Design-Build-Contracted % Complete: To start summer 2018 – at 30% DD
17 Wilson MS Auditorium Upgrade
$1 Million $322,582 (district match)/ $881,721(state funding available) & Prop 39 funds (?)
Required for ADA code compliance. Plans still needs to be started. Purely at the conceptual stage in planning
Contractor: n/a % Complete: n/a
17 a Wilson MS Auditorium HVAC/ HAZMAT
$1.5 Million $630,324/ $420,882
Design of HAZMAT Removal and HVAC mod. (#17a & #17b -projects can be bid separately, not suggested- one building)
Contractor: Schneider (DM) % Complete: Conceptual – design build project of delivery
Priority #
Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% Complete
17 b San Rafael ES
Parking Expansion & Modernization Plans
$2 Million New parking design to meet the immediate need during drop-off, etc. Modernization Plans on hold until funding can be approved
Contractor: n/a % Complete: n/a
18 Linda Vista New Construction Plans and A&E Services only
$2 Million A&E RFQ needs to be done so that the A&E services can be awarded. Historic Survey Completed CEQA contract awarded.
Contractor: n/a % Complete: n/a
19 Linda Vista
New Construction Plan and A&E Services only
$900k
Plans for new construction at this site.
Contractor: n/a % Complete: n/a
Board Member question: (1) What would be the design costs associated with the San Rafael Playground and drop- off improvements? TBD (2) What is the estimated timeline for plan approval be before, bidding, contracting and construction would occur? The time frame would be at
least 12 to 16 months prior to bidding and contracting or construction would occur on the site. It will take 24 months to go through the DSA Process
Priority #
Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% Complete
20 Madison ES Madison Access and Phase One (plans Only)
$51k, $282,374/ S198,916
Required for ADA code compliance.
Contractor: n/a % Complete: n/a
21
Jackson ES
Parking Lot Drop- off/ Expansion
$1.8 Million
Expansion of parking and drop-off area.
Contractor: n/a % Complete: n/a
21 a Jackson ES (3 new portables)
Feasibility of adding three new portables and keep the footprint of the playground and the proposed parking and drop-off.
See attached proposed site map.
Contractor: n/a % Complete: n/a
22 Franklin ES Franklin Structural Drainage
$1.7 Million / $13,496/ $8,997
Canopy structural and site drainage repairs.
Contractor: n/a % Complete: n/a
Priority #
Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% Complete
23 Willard ES Campus Drainage and Bldg. Rain
Scuppers
$50k Repair drainage system and add rain scuppers.
Contractor: n/a
% Complete: 90-
100%
24 McKinley Basement Damage Repair , Start Mod with State Funding
$45k, $4,001/ $667,671
Repair ruptured pipe in the basement
Rejected all bids:”
One bid at very high cost
Contractor: n/a
% Complete:
Project will be rebid
25 Don Benito ES HVAC/Kitchen & HVAC (Plans Only)
$152K Design of the upgrade of the
kitchen and HVAC installation.
Contractor: n/a
% Complete: Plans in DSA
Awaiting Review
26 Willard ES Auditorium HVAC $1.2 Potential Prop 39 Funding
HVAC Installation in the auditorium.
Contractor: n/a
% Complete:
n/a
27 John Muir MS Culinary Labs $460K Convert a regular classroom to a kitchen facility
suitable for teaching space.
Contractor: n/a
% Complete:
n/a
Priority #
Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% complete
28 Elliot MS Track & Field $700K Rehab of the DG field to an artificial track.
Contractor: n/a % Complete: n/a
28b Elliot MS Gymnasium Building B
Building does not meet the Life-Safety performance objective of ASCE 41-13, and the building is deficient
Contractor: n/a % Complete: n/a
28c Elliot MS EMS/HVAC Upgrade- Energy Saving Project
$1,490,254 ($693,645 from Proposition 39, $796,609 from TT)
Chiller Upgrade, EMS Upgrade, Exterior LED Lighting, Utility Meters with Energy Dashboard. Plug Load Management
Contractor: Schneider Electric % Complete: 0 % Construction to begin Oct 2017
29 Washington MS Track & Field $700K Rehab of the DG field to an artificial track.
Contractor: n/a % Complete: n/a
30 Hodges & Peoria/ Burbank ECD
Hodges & Peoria EDC project Note: Funding source will be from Developer Fees and Y & H(donations)
$?Million - Funded from Fund 25.0 Developer Fees and $30,000 Young & Healthy Donation
Site modifications and upgrades to accommodate EDC staff and Washington CC program to H&P.
Contractor: n/a % Complete: DSA design Process
*See critical site assessment *
Priority #
Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% Complete
31 a Jefferson ES Auditorium & Cafeteria HVAC
$1.8 Million HVAC Installation in the auditorium.
Contractor: n/a % Complete: n/a
31b Jefferson ES Fire Alarm Fire alarm upgrade required for HVAC upgrade.
Contractor: n/a % Complete: n/a
32 Madison Central Plant (HVAC) $1.6 Million Both cooling and heating central plant replacement. This is a requirement for HVAC cooling for the school site.
Contractor: n/a % Complete: n/a
33 Pasadena HS Central Plant (HVAC) Future Both cooling and heating central plant replacement. This is a requirement for HVAC cooling for the school site.
Contractor: n/a % Complete: n/a
34 Webster EMS/ HVAC Upgrade $198,240/ $132,16.0
HVAC Installation in the auditorium.
Contractor: n/a % Complete: n/a
Board Priority
Location Project Construction cost 60/40
contribution
Scope of work Contractor &
% Complete
35 Hamilton EMS/ HVAC Upgrade
$258,320/ $172,213 Fire alarm upgrade required for HVAC upgrade.
Contractor: n/a % Complete: n/a
36 Edison Modernization $393,501/ $262,334 Both cooling and heating central plant replacement. This is a requirement for HVAC cooling for the school site.
Contractor: n/a % Complete: n/a
37 Altadena Modernization $293,367/ $195,578 Both cooling and heating central plant replacement. This is a requirement for HVAC cooling for the school site.
Contractor: n/a % Complete: n/a
38 Loma Alta/ Audoban ES
Modernization $1,686,967/ S1,124,645
Modernization Contractor: n/a % Complete: n/a
Staff’s proposal plan on addressing the @$20million left in MTT
• In View of the 72% approval rating for a new bond in November 2018
• Complete the approved construction priorities to include the Don Benito and Roosevelt proposed projects.
• The remaining @$20million to be spent on: – Access plans (ADA Compliance on selected schools)
– Upgrade/Replace/Build HVAC systems on school sites that do not have HVAC and/or old units for the comfort of our students and staff.
– Selective expenditure on plans to take advantage of the State approve 60/40 funding opportunity
District Wide HVAC Equipment Replacement Projects
Pasadena Unified School District Energy
Program September 2017
15
“PASADENA USD FACILIITIES VISION”
Upgraded Facilities District-wide with
Proactive Maintenance Operations
New LED lighting
High efficiency upgraded HVAC w/EMS Control
Efficient Windows
Background
16
• District’s vision to achieve energy savings, get priority projects completed and maximize bond funds
• Awarded Design Build Energy Contract via Gov Code 4217
• Southland Energy selected as 1 of the Energy Companies
Energy Program Process
17
Final Phase
Implementation
Project Development
Audit/Analysis
Study to determine magnitude and nature of the opportunities
Detailed engineering to finalize scope, savings, and pricing for project
Planning, installation, project management of
turnkey, design-build project
Energy saving, measurement
verification, operations and maintenance,
including training of staff
18
Preliminary Energy Savings Analysis
Preliminary Energy Measures
September 20, 2017 19
LED Interior Lighting Retrofits
LED Exterior Fixture Upgrades
Lighting Occupancy / Daylighting / Demand Response
Controls
Upgrade Chilled Water Central Plants
Conversion of DX Air Conditioning to Chilled Water
Add Economizer Capability to Existing Fan Coils / AHUs
Integrate Classroom Occupancy State to DDC
Install Lower Flow Toilets / Urinals / Faucets
Implement Advanced Irrigation Controls
Energy Program Value
Objectives
• Self funding
• Address key infrastructure
• Free-up ~$12M in bond
money to address mission
critical District needs
• Start generating savings
sooner
• Accelerate path to Net Zero
20
Financial Analysis for ESPC Program Without Early Work
Pasadena USD
Total Proposed Project Cost 12,982,100$ Capital Cost Avoidance
Rebates Incentive/Prop 39 429,052$ Financing Rate 3.25%
Construction Period Savings 331,434$
Customer Cash Contribution Energy Savings Escalation4.00%
Financed Amount 12,555,000$ O&M Savings Escalation3.00%
Construction Period Interests 884,975$
Financing Fees 175,025$ Annual O&M Savings % of Project Cost2.00%
Total Financed Amount 13,615,000$
2018
Year
Annual
Savings
Energy
Annual O&M
Savings
Program
SavingsOn-Going M&V
Grand Total
Savings
Annual Payment
Debt Service - PP @
3.25%
Net Savings
Capital Cost
Avoidance
(CCA)
Net Savings
with CCA
2019 0 331,434$ 0 331,434$ -$ 331,434$
2020 1 662,868$ 107,714$ 770,583$ 55,638$ 714,945$ 405,614$ 309,332$ 179,524$ 488,855$
2021 2 689,383$ 110,946$ 800,329$ 57,307$ 743,022$ 442,488$ 300,535$ 179,524$ 480,058$
2022 3 716,958$ 114,274$ 831,232$ 59,026$ 772,207$ 442,488$ 329,719$ 179,524$ 509,243$
2023 4 745,637$ 117,702$ 863,339$ 60,797$ 802,542$ 442,488$ 360,055$ 179,524$ 539,579$
2024 5 775,462$ 121,233$ 896,696$ 62,621$ 834,075$ 442,488$ 391,587$ 179,524$ 571,111$
2025 6 806,481$ 124,870$ 931,351$ -$ 931,351$ 897,488$ 33,864$ 179,524$ 213,387$
2026 7 838,740$ 128,617$ 967,356$ -$ 967,356$ 932,700$ 34,656$ 179,524$ 214,180$
2027 8 872,289$ 132,475$ 1,004,764$ -$ 1,004,764$ 971,288$ 33,477$ 179,524$ 213,001$
2028 9 907,181$ 136,449$ 1,043,630$ -$ 1,043,630$ 1,008,088$ 35,543$ 179,524$ 215,067$
2029 10 943,468$ 140,543$ 1,084,011$ -$ 1,084,011$ 1,048,100$ 35,911$ 179,524$ 215,435$
2030 11 981,207$ 144,759$ 1,125,966$ -$ 1,125,966$ 1,086,163$ 39,804$ 179,524$ 219,327$
2031 12 1,020,455$ 149,102$ 1,169,557$ -$ 1,169,557$ 1,127,275$ 42,282$ 179,524$ 221,806$
2032 13 1,061,273$ 153,575$ 1,214,848$ -$ 1,214,848$ 1,171,275$ 43,573$ 179,524$ 223,097$
2033 14 1,103,724$ 158,182$ 1,261,907$ -$ 1,261,907$ 1,218,000$ 43,907$ 179,524$ 223,430$
2034 15 1,147,873$ 162,928$ 1,310,801$ -$ 1,310,801$ 1,262,288$ 48,513$ 179,524$ 228,037$
2035 16 1,193,788$ 167,815$ 1,361,604$ -$ 1,361,604$ 1,314,138$ 47,466$ -$ 47,466$
2036 17 1,241,540$ 172,850$ 1,414,390$ -$ 1,414,390$ 1,363,225$ 51,165$ -$ 51,165$
2037 18 1,291,201$ 178,035$ 1,469,237$ -$ 1,469,237$ 1,414,550$ 54,687$ -$ 54,687$
2038 19 1,342,850$ 183,376$ 1,526,226$ -$ 1,526,226$ 1,472,950$ 53,276$ -$ 53,276$
2039 20 1,396,563$ 188,878$ 1,585,441$ -$ 1,585,441$ 1,528,100$ 57,341$ -$ 57,341$
2040 21 1,452,426$ 194,544$ 1,646,970$ -$ 1,646,970$ 1,646,970$ -$ 1,646,970$
2041 22 1,510,523$ 200,380$ 1,710,903$ -$ 1,710,903$ 1,710,903$ -$ 1,710,903$
2042 23 1,570,944$ 206,392$ 1,777,336$ -$ 1,777,336$ 1,777,336$ -$ 1,777,336$
2043 24 1,633,782$ 212,584$ 1,846,365$ -$ 1,846,365$ 1,846,365$ -$ 1,846,365$
2044 25 1,699,133$ 218,961$ 1,918,094$ -$ 1,918,094$ 1,918,094$ -$ 1,918,094$
2045 TOTAL 27,605,752$ 3,927,186$ 31,532,937$ 295,387$ 31,568,984$ 19,991,189$ 11,577,795$ 2,692,859$ 14,270,654$
Assumptions:
1. Avoided Capital Cost is estimated at 50% of total District HVAC to be replaced over next 15 years with l ike-for-l ike units
2. O&M Savings estimated at 2% of total cost of Water, HVAC, and Lighting upgrades 21
CASH FLOW Through
Traditional Financing
Project Development Agreement
(PDA)
• Authorizes proceeding with next phase of the Energy Program
• Project is engineered sufficient to determine a fixed price and savings
that can be guaranteed
• Project is then ready for implementation
• Financing is secured
• District is then at a decision point for implementation of the project
September 20, 2017 22
District has no out-of-pocket cost as these engineering costs are rolled into the implementation unless:
• We fail to meet the mutually agreed upon criteria established upfront (financial, technical, etc)
• Or the District decides to not go forward with implementation
Next Steps
September 20, 2017 23
1
Meeting with Financial Advisor
2
Deliver IGA Proposal to Board for Approval
3
SI to start IGA process
4
Collaboration with PUSD on final project scope and financing options through workshops
5
SI to Deliver final IGA report to PUSD
6
Deliver Report with Implementation Contract to Board for Approval
7
SI to start Implementation
Our Children • Learning Today • Leading Tomorrow
2012 Approved Projects
Project Scope
Completed as
of 8/28/2017
In current plan Master
Plan
2010 Approved
Master Plan
Budget
Shade Structure Yes
modernization Café/ Kitchen Multipurpose No
Modernize classroom building A, B, C & Pre-k No
Window Replacement No
New middle School Building Yes
Modernized Main Building- Design Yes
Construction of new 9th grade wing Yes
Lunch Shelter Shade Structure Yes
Hodges Move Yes
Replacement old electrical panel Yes No
New classroom wing and Modernization No
Modernize Kitchen No
New Shade Structure Yes
Water meter separation Yes
New Administration Building Yes
Playground structure Yes yes
Water meter separation Yes
No, Included in the
modernization
Lunch Shelter Yes No
Auditorium/ Café Modernization Yes
Kitchen modernization No
Bleachers for field No
Field ES Modernization design 2,020,294.00$
8,075,115.00$
40,554,828.00$
1,868,628.00$
4,603,197.00$
4,497,170.00$
6,525,394.00$
Blair
Altadena ES
Burbank
Cleveland
Don Benito
Eliot MS
Project Scope
Completed as
of 8/28/2017
In current plan Master
Plan
2010 Approved
Master Plan
Budget
Library shade structure Yes No
Modernize cafeteria/ Kitchen / MPR Yes
Modernization MPR/Café design Yes
Water meter separation Yes
Modernize and improve administration area Yes
Administration building Window replacement Yes
Modernization Design Yes
New child care center design Yes
Water meter separation Yes
New shade structure Yes
New retaining wall/ offsite improvements Yes
ADA Path of travel, fire sprinklers enclosure Yes
Prop 39 & State funding
Available TBD
Window replacement Yes
Child care center modernization Yes
New Kitchen building/ Lunch shelter and
Auditorium Design Yes
Window replacement Yes
School pre school family center site
improvement Yes
Kitchen modernization design No
3,941,403.00$
14,397,039.00$
2,398,558.00$
4,172,014.00$
3,666,372.00$
9,076,050.00$
1,538,402.00$
Longfellow Es
Madison
Franklin
Hamilton
Jackson ES
Jefferson ES
Loma Alta ES
Project Scope
Completed as
of 8/28/2017
In current plan Master
Plan
2010 Approved
Master Plan
Budget
Library modernization and site improvement Yes
Exterior painting and window replacement Yes
Electrical upgrade No
Sports Complex design/Electical update Yes
Kitchen upgrade design No
Phase 1 new school construction Yes
Phase 2 modernization design Yes
HS Modernization Design Yes
Artificial Track & Field Yes
Building G window replacement Yes
Campuses security system design Yes
Kitchen Modernization design Yes
Classroom/ Administration building Design Yes
Shade structure and playground improvements Yes Yes
Water meter separation design Yes
EMS Upgrades Yes Yes
Modernization of Gym Complex Design Yes
Restroom upgrades design Yes
Security system upgrade Yes
Artificial track and Field Yes
ADA upgrades design Yes
*Campus identity design* Yes
Water meter separation Yes Yes
Drainage correction at field Yes Yes
Fire Alarm Corrections design Yes
27,071,375.00$
18,342,415.00$
36,159,741.00$
18,167,462.00$
3,963,358.00$
Marshall FS
McKinley
John Muir
Norma Coombs ES
PHS
Project Scope
Completed as
of 8/28/2017
In current plan Master
Plan
2010 Approved
Master Plan
Budget
Construct new MPR/ Cafeteria/ Kitchen Yes
Automatic Door Openers Yes Yes
New Lunch shelter Yes No
Exterior paint and trim Yes No
New Classroom construction yes Yes
HVAC upgrades affecting classroom and
auditorium design Yes Yes
Restoration of staff Parking Lot design Yes Yes
6,779,854.00$
5,255,876.00$
4,707,433.00$
Roosevelt ES
San Rafael
Sierra Madre
Note: * Linda Vista Surplus
Questions & Comments
Our Children • Learning Today • Leading Tomorrow
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