MCCVLC Project Update Appropriations Subcommittee Presentation March 7, 2014 Monroe County Community...

MCCVLC Project UpdateAppropriations Subcommittee Presentation

March 7, 2014Monroe County Community College

MCCVLC - What is it?

The Michigan Community College Virtual Learning Collaborative is a project which allows students from

anywhere in Michigan to take any one of the over 2100 online courses from the on-line catalog; courses which may

be offered by one of the 27 “Provider” community colleges…

with the support services of their “Home” college.

MCCVLC Mission Statement

“To connect the teaching and student support capacity of participating Michigan

community colleges so that learners and clients can access affordable, high-quality

learning opportunities whenever and wherever desired.”

MCCVLC Student Websitehttp://vcampus.mccvlc.org

Currently….

• Issues with current model:• Built around institutions and not the students -

using old technology• Best kept secret – students are unaware • Greater competition from outside of state• Identifiable unmet need• Low institutional incentive for new online

offerings• The name, Michigan Community College Virtual

Learning Collaborative, is obscure - students don’t know what it means.

Recommendations

• Outcomes – defined to provide value for students and member colleges

• Quality – Student focused• Collaboration – Better resource

management• Market Share – Move to complete

degree/certificate programs, addressing unmet need

Michigan Colleges Online Initiative

Project Deliverables

• Purchase of hardware/software – includes servers, operating software and security software.• Course Aggregator Widget – software that provides

an aggregated list of queried courses available in the MCCVLC database, integrated into college online registration systems.

Project Deliverables

• Revised online registration – automation of MCCVLC registration to colleges’ system, to support smoother functionality of the registration process. • Analytics/Data warehouse – dynamic data reports

based on specific queries requested by colleges showing courses/programs that have the highest demand and/or requests through MCCVLC.

Project Deliverables

• Course/Object Repository – A cloud-based repository of digital assets, textbooks and perhaps courses that are open and shareable among all college faculty. • Digital Credential Pathway & Early Alert System –

software that guides a student through discovery of career options, degree selection, course options and early alert system for student success.

Project Deliverables

• Services Help Desk – A collaborative shared services help desk for students that is developed and staffed by colleges to assist students with technical issues. • Marketing – Develop a new logo and marketing plan

that includes co-branding options for colleges. The plan includes integration with the statewide initiative funded by the MCCA.

Development Update

•Design Considerations•Development Model•Timelines•Examples

Design Considerations

Design Aspects

• Mobile First• UX (User Experience)• Don’t Make Me Think • Integrated Experience• Flat Design

• Standards Based • HTML5• Open Source Stack • REST API

Functionality Aspects

• Build In Data Analytics • Collaborative – Social Tools • Login Credentials • Social Media Links

• Assessment Tools • Organization Tools• Scheduling • Messaging • Dashboards• Contextual Tools

• Search Engine Optimization

Development Model• Building & Mock Construction (Inception Phase)• Requirements definition w/Stakeholder Input• Validation

• Production Construction & Integration Phase • Incremental approach - Iterate soon, often and report.• Continued stakeholder input to validate

• Implementation (Transition Phase) • Deploy Solution in Beta Site before wide adoption

• Ongoing Goals• Leverage/Enhance Existing Infrastructure• Build Common Knowledge system around solution• Address Risk• Refine Processes and Environment• Manage Quality and Security Essentials

Stakeholder Input

Perform vendor

/solution review and

select.

Evaluate vendors / solutions against criteria

Determine evaluation

criteria

Translate into

functional requirements

Determine business

requirements

• Enrollment Administrators/Registrars• Student Services Administrators• Chief Academic Officers• Financial Aid Administrators• Chief Information Officers• Business Officers• Faculty• Architectural Review Board

Timeline

Milestone Status Completion Schedule(Estimate)

Hardware/software acquisition

RFP Development Q2 2014

Course Aggregator Widget Inception Phase Q3-2014

Analytics/Data warehouse Inception Phase Q3 2014

Revised online registration Inception Phase Q3 2014

TimelineMilestoneMilestoneMilestone Status Completion

Schedule(Estimate)

Course/Object Repository

Q3 2014

Digital Credential Pathway & Early Alert System

Mock Development Q4 2014

Student Services Help Desk Q3 2014

Marketing Logo developed - marketing plan will integrate with statewide initiative.

Q3 2014

Stakeholder Website

Requirements by Example – Course Aggregator Tool

Requirements by Example – Course Aggregator Tool

Requirements by Example – Course Aggregator Tool

Requirements by Example – Course Aggregator Tool

Requirements by Example – Course Aggregator Tool

Ronda EdwardsExecutive Director – MCCVLC

redwards@mccvlc.orgvcampus.mccvlc.org

Thank you and Questions