Mark Lombardi Water Quality Control Division Phone: 303-692-3230 Email:...

Water Quality Control Division

Colorado NetDMR Training Program

Mark Lombardi Water Quality Control Division

Phone: 303-692-3230

Email: mark.lombardi@state.co.us

CDPHE-NetDMR helpPhone 303-691-4046

Email: cdphe.wqnetdmrhelp@state.co.us

Instructor

Ask at ANY time!

Questions?

• E-Reporting Rule• System Benefits

Why NetDMR?

• Regulatory authority grants Signatory access• Local administrator controls Edit & View access

User Roles

• Test NetDMR• Production NetDMR

Training process

• Training material this PowerPoint the Handouts.zip file• Weblink to EPA’s Permittee and User’s Guide PDF document• Weblink to EPA’s online tutorials

Additional Information

Overview

E-Reporting Rule

E-Reporting Rule

What is it?

Why do we need it?

When will it become law?

How will it be implemented?

What does it affect?

Waivers?

“States Readiness” deadline, consequences if not met

E-Reporting Rule

What Is the E-reporting rule

New Federal Regulation

No more paper

Permit requests and periodic reports online through the internet

Changes how you report, not what you report

E-Reporting Rule

Why do we need it?

A step toward leaner government

Facilitates transparency (CORA/FOIA)

Rapid data availability for better decision making

E-Reporting Rule

Important dates

Public input until December 12, 2013

Effective date, (best guess) August 2014

Within 12 months Colorado must achieve “States Readiness” (90% compliance)

E-Reporting Rule

How will it be implemented?

Modify existing permits to require electronic reporting

Written into new and reissued permits

E-Reporting Rule

What does it affect?

Discharge Monitoring reports (DMR)

Notices of intent (NOI)

Notices of termination (NOT)

No exposure certifications (NEC)

Low erosivity waivers (LEW)

Sanitary sewer overflows (CSO & SSO)

Periodic reports

Annual waivers possible

Meet hardship requirements

Economic hardship

Limited internet connectivity

Religious prohibition

Annual application to document continuing need

E-Reporting Rule

E-Reporting Rule

If state misses “States Readiness” deadline

Dual reporting will be implemented by EPA

Direct electronic to EPA using their eNOI & NetDMR systems

-- & --

Report to state also, using our existing methods

System Benefits

Work from anywhere• No application to install &

maintain

• Sign DMRs using your smart mobile device while on vacation

Why Use NetDMR?

Why Use NetDMR?

Streamlined Group processing• Sign, up to 100 DMRs at a

time as a batch submission

• Only 5 mouse clicks to code a batch of up to 100 DMRs as “no discharge”

Why Use NetDMR?

Copy of Record (COR)• legal proof of timely

reporting.

• Documents who submitted and when.

• Verifiable copy of DMR & attachments.

• Created automatically when DMR is sent

Why Use NetDMR?

Automatic DMR status Tracking

From, Ready for data entry, →

To, Ready for signing, →

To, Signed, →

To, Completed.

Why Use NetDMR?

Store documentation in the “cloud”.• Attach lab results, cover letters &

process documentation to each DMR

• Search for individual DMRs by Permit ID, outfall, monitoring period, tracking code, even who edited it or submitted it

• Download bundled documents at any time as a zip file

Attach Documents

Click “Add Attachments” to

append cover letters or other docs

Browse for attachments within your computer• File types: PDF, MS Word, Excel or Zip

• Append files up to 20MB.

• File names, no spaces, no special characters (= + & $ # @ ^ % *).

• Naming convention: PermitID_FileContentType_YYYY_MM.pdf (YYYY=4 digit Year, MM=2 digit Month)

Attachments

Why Use NetDMR?

Streamline your work flow With one mouse click

• Send your data to the EPA

- & - • Send the COR and attachments

as a .zip file to everyone on an email list To records

To archive

To trustees

View Permit Details (Page)• Check the box “Add COR and

Attachments to Email Notification” before signing DMRs.

Email Notification List

Type an address and press “Add”

Why Use NetDMR?

NetDMR is synchronized with your permit

• DMRs are always current

• Modifications update automatically

• Check against permit to discover database coding errors

Why Use NetDMR?

NetDMR checks for errors every time you save data.

It flags limit exceedances

It flags blank data fields

It flags database incompatibilities

Why Use NetDMR?

Import data, format CSV text file• Compatible software

AllMax, Operator10

Hach, WIMS

Excel spreadsheet

• Use template found in “NetDMR_Handouts.zip

Training Process

Currently Mailing or

hand delivering

paper DMRs!Create Official Account“Production NetDMR”1. Request permit

access2. Be approved3. Submit official

DMRs online** Paper DMRs no

longer required

Create Practice Account

“Test NetDMR”1. Request permit

access 2. Be approved3. Submit practice

eDMRs online4. Call to have

someone check your DMR for errors

** Continue to submit official DMRs on paper

Transition to online reporting• Two accounts at

different websites

• One for practice• One for official

reporting

Paper NetDMR

Currently, you mail or

hand deliver paper DMRs!

Roles & Responsibilities

Editor - enter, & edit DMRs & CORs

Administrator - Approves or denies administrators, editors and viewers

Signatory - sign and submit DMRs. First signatory * receives all roles automatically

Regulatory Authority (CDPHE) - grants signatory access & provide technical support

Regulatory Authority (CDPHE)

1st Signatory*Administrator

*Editor

Administrator

ViewerEditor Editor Viewer

2nd Signatory No Admin

No EditAlternate signatories request additional roles separately

View – Safe, can’t change data

Roles & Access

Linking your account to a permit• Signatory first

• After 1st signatory, other roles become available

2nd Signatory

Administrator

Editor

Viewer

Permit/DMR Access Request

Test or Production?

“Test NetDMR” Ignore Subscriber Agreement call me for access

"Production NetDMR”Print, sign, mail Subscriber Agreement(s) allow 2 weeks for processing

“Test NetDMR“

Don’t print just call

(303)691-4046 for access.

“Production NetDMR”

print, sign, and mail original to

CDPHE

Subscriber Agreement

Additional Information

• Click link or copy and paste to browser address bar https://netdmrtest.epacdx.net/netdmr-web/public/home.htm then click “Getting Started” at top of pageGetting Started

hyperlink

• Click link or copy and paste to browser address bar http://www.epa.gov/netdmr/documents/pdf/NetDMRNationalInstallationPermitteeAndDataProviderUserGuideFinal.pdfNetDMR

Users Guide

• Click link or copy and paste to browser address bar http://www.epa.gov/netdmr/about/training.html

EPA’s training materials

• Email us at: CDPHE.WQNetDMRHelp@state.co.us• Or call us at: (303) 691-4046CDPHE Contacts

Resources

More info on Proposed E-Reporting rule• Published in the Federal Register, July 30, 2013 • The Federal Register: Proposed E-Reporting rule

• https://federalregister.gov/a/2013-17551• http://www.gpo.gov/fdsys/pkg/FR-2013-07-30/pdf/2013-17551.pdf

• EPA Proposed NPDES Electronic Reporting Rule information

• http://www2.epa.gov/compliance/proposed-npdes-electronic-reporting-rule

E-Reporting Rule

Handouts packet•This PowerPoint.

•NetDMR_Handouts (.zip folder)• DataImport – Templates and instructions for uploading data to NetDMR from

Excel files.

• eDMR_DataEntryHelps – Definitions of data entry codes and naming conventions of documents attached to eDMRs

• GettingStartedInProduction – Instructions for creating an account and requesting permit access in the “Production” NetDMR environment.

• GettingStartedInTest – Instructions for creating an account and requesting permit access in the “Test” NetDMR environment.

• PermitAdministration – How to grant access to Editors, Viewers, and other Administrators within your organization.

• Regulations – Essential portions of federal and state regulations

Handouts Package