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Managing yourTime
Maeve Gallagher / Dr. Mark Matthews
Student Learning Development
http://student-learning.tcd.ie
Summary of workshop
Prioritising V Procrastination
Tools & Tips
Self Assessment
Your Time
Self Management
Academic
skillsMotivation
Active Learning
Self-Management
Effectively managing yourself and your
resources by
• Planning
• Monitoring
• Evaluating
Planning Strategies
1. Goal setting
2. Good time management
3. Overcoming procrastination
Set Goals
• Goals help us focus, stay in control • Goals are motivating• Different types:
– Long term goals = dreams or aspirations– Medium term goals = wants– Short term goals = tasks, actions to help you
achieve your medium & long term goals
SMART Goal SettingS = Specific
M = Measurable
A = Action
R = Realistic
T = Time-based
“I’ll do some statistics tomorrow night”
“I’ll do three problems on pg. 48 Wednesday at 7pm”.
Plan for what is realistic, Not what you would like to cover.
“I will do 3 sample questions in the next 2 hours”
“Break the goal into steps of small tasks”
“I will send a draft essay to John by Friday morning”
Prioritising
20% of effort yields 80% of results, therefore
concentrate on the vital few rather than the
trivial many (Pareto Principle)
“Urgent problems are seldom the most important ones” (Dwight D Eisenhower)
Time Management Strategies
• Salami technique – break a task down into smaller units by time or task
• Use all available time• Give yourself a deadline and stick to it• Respond to problems as they arise• Mix it up to avoid boredom with a task• Don’t get disheartened with setbacks• Monitor your progress and give yourself rewards
and positive feedback
Discuss the various techniques you use to
help manage your time and resources
Q. How do you know – where you should be?
– What you should be doing?
Get a diary
• Everything
• Check daily
• Dates, meetings,
lectures, timetable
• Social / Relaxation
• Rewards
“The best thing I did was to make lists of things that I needed to do and prioritize them. It helped me to become more organized and efficient.
It really helps me to keep on top of things and also not to procrastinate.
Procrastination is the easiest thing to do and the hardest thing to get away from.”
Joanna
Lists
To-do list
• Make a list of all tasks• If it can be done in 2 mins
do it now• If not, add it to your list• Prioritise
Options:
www.rememberthemilk.com
Mobile Phone
Notepad
Diary
Personal Management involves beginning
with the end in mind and putting first things
first.
(Stephen Covey’s 7 Habits of Highly Effective People)
Setting Priorities
High Urgency
Low Urgency
High Importance
1Do it now
2 Plan to do it
LowImportance
3Resist giving it high priority
4Time WastersBusy work
http://blog.smartdraw.com/archive/2009/08/20/the-urgent-should-displace-the-important.aspx
Timetables
Timetables
Procrastination Def. Is to delay needlessly something that we believe would be to our benefit
Overcoming Procrastination
1. Take Action
2. Salami Technique
3. Five Minutes
4. Related Tasks
5. Worst first
6. Make Commitments
Patterns of Procrastination
• Perfectionist – Focused on excellence at the expense of getting tasks completed on time. (Focused on the future)
• Postponer – Focused on having fun and avoiding difficult tasks. (Focused on the immediate present)
• Politician – Focused on social commitments and others needs – can’t say no. (Focused on externals)
• Punisher – Focused on own perceived shortcomings and failures. (Focused on the past)
Patterns of Procrastination (Schubert Walker, 2004 in Counseling the Procrastinator in Academic Settings)
Why - why - why
1. Is my timetable realistic?
2. Am I hungry?
3. Am I tired?
4. Do I know what I should be doing?
Questions?
Some work for you
Stop doing
Continue doing
Start doing
Signed ----------------------------------------------- Date:----------------------------------
More
Getting Real http://gettingreal.37signals.com/toc.php
Lifehacker.com
Visit our website at: http://student-learning.tcd.ie
Email qs tostudent.learning@tcd.ie
Phone us on 01-8961407
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