Managing your accounts with Promoserve Andy Barton

Managing your accounts with Promoserve

Andy Bartonwww.promoserve.co.uk

What Accounts Functionality does PromoServe have

3rd Party Upload vs Inbuilt

PromoServe• Everything in one system• Availability of data to all• System designed for

industry• Flexibility of report creation• Easy to use

Third Party• Currently used to the

system• Additional maintenance

costs• Potential issues with data

upload• Specialist package just for

accounts

Explaining the Nominal Structure

Key Reports Available

• Profit & Loss• Trial Balance• Vat Reports• Balance Sheet• Daybooks• Forecasts• Aged Debtor & Creditor

Building your own reports

• Export, Print or Automate• Choose any field from the

database in any order• Filter or Query the Report• Save commonly used

reports• Choose sort order• Report at detail & header

levels

Debtors & Creditors Integrated

• Diary & follow up • On-Hold notification in all

key routines• Debtor days calculation• Credit check option on

sales orders

Costing Options Explained

• Latest Cost• Standard Cost• Average Cost• Actual Cost• Cost From Order

Journals Explained

• What is a Journal used for• Why a journal must always

balance• What nominals can you

post to• Recurring Journals• Reversing Journals

Useful Accounts Extras

• Auto On-Hold Facility• Personal Expenses Entry• Auto Payment Collection• Electronic, Staged or Recurring Invoices• Cashing Up Routine• Stock take & Stock Management

Electronic Invoices

• Sending Sales Invoices – by email or choose custom formats / create your own csv files

• Receiving Purchase Invoices – can be received electronically from other PromoServe / Transaction users

Interfaces with the banks

• Currently work with NatWest, HSBC & Barclays• Auto pay suppliers direct from the software• Auto collect payments from customers• Auto process credit cards• Print your own cheques