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Managing Trade Statistics in version 12
A Process Overview
Bruno CabaretProduct Managementbruno.cabaret@fr.lawson.com
Page 2
Version 12 - Solution
General configuration - per Division
Goods transactions not yet invoiced
MUC transactions management
Report declaration
Trade Statistic Reconciliation
Trade Statistic
Electronic Output management
Page 3
CRS726 Trade statistic Settings
New Settings (1 of 2)
Based on goods transactions
– This permitted to handled trade statistic from stock transactions.
Business type and Labor code for Distribution Orders
– This permitted to allocate value code for DO and Internal transactions.
Customs exchange rate
– For transfer into local currency for reporting.
Electronic forms - for Declarations
– Using E-Collaborator runtime maps.
Page 4
CRS726 Trade statistic Settings
New Settings (2 of 2)
Triangular and MUC operations
– It is possible to allocate transactions on invoice transaction (sales division),
– Or on the goods transaction (warehouse division)
– Or on the Movex internal invoice (exchange between divisions and external invoice).
Triangular operations are identified from:
– Country code on warehouse (delivery / receipt)
– Country code on address (customer)
– Country code on master file (customer / supplier)
– Country code on warehouse
Intrastat and Extrastat
– Same handling.
Page 5
Goods transactions not yet invoiced
New Process (1 of 2)
Goods transactions not yet invoiced can be created from two functions.
– TXS330 for customer orders
– TXS340 for purchase orders
Selections available to control:
– Order Number - from/to
– Warehouse - from/to
– Transaction date - from/to
These functions should be run at end of month (before Report Declaration)
– This permitted to create trade statistic transaction from inventory transactions that are not yet invoiced to the customer.
Page 6
Goods transactions not yet invoiced
New Process (2 of 2)
These new functions also permitted to recreate transactions
– Update database and recreate transactions (item, warehouse, customer, supplier…).
– Update additional information (invoice number, invoice year, voucher number and voucher series)
– It is not possible to recreate transaction already reported (status 90)
– Change in general setup CRS726 is not handled to delete previous transactions (this previous delete should be done manually).
Update Intrastat transactions on invoice
– Transactions created on goods not invoiced are updated when invoice is handled
– A new transaction without amount is created if goods transaction is already reported (status 90).
Page 7
Where are generated transactions?
MUC transactions (1 of 9)
Four cases of triangular operations identified:
– Sales division in the same country as warehouse division
– Sales division in the same country as customer/supplier
– Sales division, warehouse division and customer/supplier in three different countries
– Warehouse division in the same country as customer/supplier.
Three possibilities:
– Follow the goods
– Follow customer/supplier invoice
– Follow internal invoice
Intrastat / Extrastat
– Automatic handling between Intrastat and Extrastat with the same setup.
Page 8
VAT registration number
MUC transactions (2 of 9)
External
– From Customer/Supplier in case of export with customer/supplier
– From division/warehouse for internal transactions
Internal
– From warehouse
– From country code if not registered on warehouse
Page 9
MUC transactions (3 of 9)
A standard process rule for simple case
CustomerEU 2
Sales divisionEU 1
Order
GoodsInvoice
WarehouseEU 1
External
Internal / MUC
•Export to customer from warehouse•EU Sales to customer
No differences between warehouse and sales division country
Page 10
MUC transactions (4 of 9)A standard process rule for more complex case
CustomerEU 2
Sales divisionEU 1
Order
GoodsInvoice
Internal InvoiceDelivering division
EU 3
Three options•1 = Follow goods•2 = Follow invoice•3 = Follow internal invoice
Four cases corresponding to country legal rule about triangulation•EU1 = EU3 <> EU2•EU1 = EU2 <> EU3•EU1 <> EU2 <> EU3•EU1 <> EU2 = EU3
External
Internal / MUC
Page 11
MUC transactions (5 of 9)Case 1 – EU1 = EU3 <> EU2
Country of Sales division = country of delivering division <> country of customer delivery address
EU 2
EU 1 EU 3
1 = Follow goods2 = Follow invoice3 = Follow internal invoice
Follow goods transactions
•Export (info type 2 or 5) to EU2 in EU3 division based on customer delivery/invoice
Follow External Invoice
•Export (info type 2 or 5) to EU2 in EU1 division based on customer delivery/invoice
Follow internal invoice
•Option 3 not available because it is not an EU transaction
Quarterly report
•Quarterly report (info type 3) in EU1 division for customer invoice
Page 12
MUC transactions (6 of 9)Case 2 – EU1 = EU2 <> EU3
Country of Sales division = country of customer delivery address <> country of delivering division
EU 2
EU 1 EU 3
1 = Follow goods2 = Follow invoice3 = Follow internal invoice
Follow internal invoice
•Export (info type 2 or 5) to EU1 in EU3 division based on internal invoice•Import (info type 1 or 4) from EU3 in EU1 division based on internal invoice
Follow goods transactions
•Export (info type 2 or 5) to EU2 in EU3 division based on customer delivery/invoice
Follow External Invoice
•No transaction because it is not an EU operation
Quarterly report
•No transaction because it is not an EU operation
Page 13
MUC transactions (7 of 9)Case 3 – EU1 <> EU2 <> EU3
Country of Sales division <> country of customer delivery address <> country of delivering division
EU 2
EU 1 EU 3
1 = Follow goods2 = Follow invoice3 = Follow internal invoice
Follow internal invoice
•Export (info type 2 or 5) to EU1 in EU3 division based on internal invoice•Import (info type 1 or 4) from EU3 in EU1 division based on internal invoice•Export (info type 2 or 5) to EU2 in EU1 division based on external invoice
Follow goods transactions
•Export (info type 2 or 5) to EU2 in EU3 division based on customer delivery/invoice
Follow External Invoice
•Export (info type 2 or 5) to EU2 in EU1 division based on customer delivery/invoice
Quarterly report
•Quarterly report (info type 3) in EU1 division for customer invoice•Quarterly report (info type 3) in EU3 division for internal invoice
Page 14
MUC transactions (8 of 9)Case 4 – EU1 <> EU2 = EU3
Country of Sales division <> country of customer delivery address = country of delivering division
EU 2
EU 1 EU 3
1 = Follow goods2 = Follow invoice3 = Follow internal invoice
Follow internal invoice
•Export (info type 2 or 5) to EU1 in EU3 division based on internal invoice•Import (info type 1 or 4) from EU3 in EU1 division based on internal invoice•Export (info type 2 or 5) to EU2 in EU1 division based on external invoice
Follow goods transactions
•No transaction because it is not an EU operation
Follow External Invoice
•Export (info type 2 or 5) to EU2 in EU1 division based on customer delivery/invoice
Quarterly report
•Quarterly report (info type 3) in EU1 division for customer invoice•Quarterly report (info type 3) in EU3 division for internal invoice
Page 15
Triangular and MUC transactions (9 of 9)A standard process rule for all countries legal requirement
EU 2
EU 1 EU 3
1 = Follow goods2 = Follow invoice3 = Follow internal invoice
Case 1EU 1 = EU3 <> EU2•Goods
•Export to EU2 in EU3 division•Invoice
•Export to EU2 in EU1 division
Case 2EU 1 = EU2 <> EU3•Goods
•Export to EU2 in EU3 division•Invoice
•Nothing•Internal invoice
•Export to EU1 in EU3 division •Import from EU3 in EU1 division
Case 3EU 1 <> EU2 <> EU3•Goods
•Export to EU2 in EU3 division•Invoice
•Export to EU2 in EU1 division•Internal invoice
•Export to EU1 in EU3 division, •Import from EU3 in EU1 division •Export to EU2 in EU1 division
Case 4EU 1 <> EU2 = EU3•Goods
•Nothing•Invoice
•Export to EU2 in EU1 division•Internal invoice
•Export to EU1 in EU3 division, •Import from EU3 in EU1 division•Export to EU2 in EU1 division
Customer
Sales division Delivering division
Country code
Page 16
Added handling
Report Declaration (1 of 1)
New report layouts in CRS600
– Report layouts 22 and 23 are added with sort and accumulation
– Report layouts 32 and 33 are added for report of standard printout for accumulation.
Report declaration Reconciliation
– Report declaration number, line number and report period are stored in Trade Statistic transactions when transaction status is set to 90.
Trade Statistic display
– View 7 permitted to access on report line declaration.
Page 17
With Stock transactions
Trade Statistic Reconciliation (1 of 3)
Intrastat transactions are created with link to one stock transaction
– Source file (CO, PO or DO), Order number, Order line, Delivery number and warehouse is stored on records
Trade Statistic display
– Jump to Stock transaction MWS070 is available by option 12 from Trade statistic to control origin.
Page 18
With Accounting entries
Trade Statistic Reconciliation (2 of 3)
At invoice process OIS100 / APS100 the Intrastat transaction are updated
– Accounting date, voucher number, voucher series, invoice year and invoice number are stored on Intrastat transactions
Trade Statistic display
– Jump to Voucher display GLS200 is available with option 13 from Trade statistic to control information
– View 6 is also available.
Recreate transactions from TXS330 for Customer Orders or TXS340 for Purchase Orders
– Accounting information are get
Page 19
With Internal Invoice
Trade Statistic Reconciliation (3 of 3)
At invoice process MFS100 the Intrastat transaction are updated
– Transactions based on Internal invoice process (setup 3) are updated with information from MUC (internal price, transfer currency code, customer code and supplier code)
– For others setup (1 and 2) no information is stored in Intrastat transactions
Trade Statistic display
– If an order is included in MUC jump to Internal invoice display MFS200 is available with option 14 from Trade statistic to control information.
Recreate Intrastat transactions for Distribution Orders
– New function TXS350
– Internal information are get from MUC
Page 20
Electronic form
Electronic Output Management (1 of 1)
Setting
– Electronic form is defined per division in CRS726.
Automatic management
– When running CRS600 with report layout 22, 23, 32 or 33 two files are created
– These two files (header and detail) are get by e-collaborator and send to customs.
Page 21
Summarize change in v12 In Previous Versions
– Transactions are created from invoice.
– Goods not invoiced are not included.
– Transactions are not always created in the good company.
– No easy link with sources
In V12
– Transactions are created from invoice process like previous version.
– Goods not invoices can be included.
– Setup in CRS726 permitted to define where transactions should be created.
– Internal invoice transaction can be included
– Standard EDI file
– Link with Stock transactions
– Link with Internal invoices
– Link with accounting voucher
– Link with Tax Declaration Report line.
Page 22
Table of Contents
Workflow Use
Use
Use
Results
Before Starting Gives you the starting condition for the process.
Workflow Describes the different activities in the process.
Results Tells you what you get at the end.
Uses Indicates what the results can be used for.
BeforeStarting
Managing Trade Statistics
Page 23
Before Starting
Your Company Must Have
Well-defined routines and policies for Configuring and Reporting Intrastat
Configured its system
– See supporting process: Configuring for Trade Statistics (TST)
Managing Trade Statistics
Page 24
The Intrastat Process in MovexIntrastat
Page 25
Configuring Trade Statistics
ERM for Configuring for Trade Statistics
Intrastat
Page 26
Reporting Imports
ERM for Reporting Imports
Intrastat
Page 27
Reporting Exports and EU Sales
ERM for Reporting Exports and EU Sales
Intrastat
Page 28
Identify Scenario and MUC structure
Customer
CustomerDelivery address
Deliveringwarehouse
DivisionOwner of
delivering warehouse
Sellingdivision
FiscalRepresentativeof selling Division
Goods
Invoice
Order
Int.Invoice
Export
Import
EU sales
EU sales
Triangular cases10 S = W <> C20 S = C <> W30 S <> C <> W40 S <> C = W
S
W
C
Page 29
MUC=0
Customer
CustomerDelivery address
Deliveringwarehouse
Sellingdivision
Goods
Invoice
Order
GG1FA6006(FR)
Int.Invoice
Export
Import
EU sales
UK
GG1FA6(FR)
FR
EU sales
Triangular cases10 S = W <> C20 S = C <> W30 S <> C <> W40 S <> C = W
Page 30
MUC=0 with fiscal representative
Customer
CustomerDelivery address
Deliveringwarehouse
Sellingdivision
FiscalRepresentativeof selling division
Goods
Invoice
Order
GG1FA6006(FR)
Int.Invoice
Export
Import
EU sales
UK
GG1FA6(FR)
FR
UK
EU sales
Page 31
MUC=1
Customer
CustomerDelivery address
Deliveringwarehouse
Sellingdivision
Goods
Invoice
Order
GG1FAE107(GB)
Int.Invoice
Export
Import
EU sales
SE
GG1FA6(FR)
FR
EU sales
Triangular cases10 S = W <> C20 S = C <> W30 S <> C <> W40 S <> C = W
31 2Option :
Page 32
MUC=1 with fiscal representative
Customer
CustomerDelivery address
Deliveringwarehouse
Sellingdivision
FiscalRepresentativeof selling division
Goods
Invoice
Order
GG1FAE107(GB)
Int.Invoice
Export
Import
EU sales
SE
GG1FA6(FR)
FR
SE
EU sales
Page 33
MUC=2
Customer
CustomerDelivery address
Deliveringwarehouse
Owner division of delivering warehouse
Sellingdivision
Goods
Invoice
Order
AAAFA1106(FR)
Int.Invoice
Export
Import
EU sales
UK
EEEFA6(FR)
AAAA01(SE)
FR
EU sales
Triangular cases10 S = W <> C20 S = C <> W30 S <> C <> W40 S <> C = W
31 2Option :
Page 34
ResultsResults
Things Look Better Now,
Trade Statistic records automatically created by Movex
Records reviewed
Legal Reports generated and sent to the authorities
Detailed back-up available in Movex
Page 35
Uses
What Do You Do Next?
Time previously spent producing reports can now be spent adding value to the business
Page 36
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