Managing Projects Slides

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Managing Projects

Harry Puckering

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By the end of this training you will be able to (1): Define ‘project management’ List the essential features and stages of projects Describe how to create and evaluate SMART

objectives and quality standards Explain the personal skills and business tools

needed to manage projects List your stakeholders and explain why they are

important Describe how to plan the use of resources and

estimate expenditure and income throughout the lifecycle of the project

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By the end of this training you will be able to (2): Assess your preferred team role and the roles of

your colleagues Explain how to identify key stages and

anticipate and solve problems through brainstorming

List your ‘time bandits’ and describe techniques to combat them

Describe how to monitor and report on the project

Explain the common problems with business communication

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By the end of this training you will be able to (3): List some general rules for improving

communication effectiveness Describe how to brief and delegate effectively Explain how to successfully give and receive

feedback Describe how to propose solutions upwards Create an action plan to implement what you

learn

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Two groups define

1. Manage

2. Project

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Three groups unpack

1. Plan

2. Implement

3. Review

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SMART Objectives Time bound Realistic (relevant, reviewable,

reviewable) Agreed (action-orientated, adds

value, aggressive) Measurable Specific

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Group objectives exercise Read the scenarios

Pick one

Write the overall objective(s) for the scenario you have chosen

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Adair’s action-centred leader Plan Initiate Communicate Control Evaluate

Action-centred leaders or action-centred leadership?

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Stakeholders Define

Who are your internal stakeholders?

What do you need to do with them?

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Internal stakeholder brainstorming exercise

In your scenario groups, brainstorm the key stages of your chosen scenario

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External stakeholders

Market research

1. Desk

2. Qualitative

3. Quantitative

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Market research exercise

In your scenario groups, create a market research spec for your chosen scenario

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Time stealers List what causes you to lose or

misuse time

1. Total control2. Some control3. No control

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Time management tips

1. Ways to influence other people’s bad time management

2. Managing the telephone (inc. mobiles and voicemail, sending and receiving)

3. Managing meetings4. Managing email

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Time management tips Understand your work and energy cycles Chunk your time (group similar tasks) Build in breaks, meals and a sensible

leaving time Make yourself predictable (work to a

regular pattern) Share and agree your TM strategies with

your stakeholders

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Belbin team roles Resource

Investigator Plant Monitor Evaluator Completer Finisher Specialist

Shaper Co-ordinator Implementer Team worker Learner

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How do we monitor projects? Progress reports (monthly?

weekly?) Frequent short progress meetings

(implementers only) Project group meetings (able to

assign resources and budgets) Steering group meetings (strategic)

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Gantt exercise

On a flip chart list your options and conclusions to the whole group. Discuss.

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Style, delegation and briefing exercise

In groups, discuss and record then present the management styles of…

Kate Jackson James Lewis Senior Editors…paying close attention to delegation

and briefing.

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Rules for good communication on projects

Briefing and delegating

Giving feedback

Proposing solutions upwards

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Action plans What will you do?

When will you do it?

What obstacles do you foresee and how will you anticipate, avoid or eliminate them?