Managing Personal and Project Developments ( Stepping stones to success) Alison Hornsby & Adrian...

Managing Personal and Project Developments

( Stepping stones to success)

Alison Hornsby

Alison Hornsby

&

Adrian Carridice-Davids

House Rules

FIRE PROCEDURE

ALARMS

COFFEE / LUNCH

WASHROOMS ETC

The Enterprise Centre Policies

(H&S….. Equal opps.. )

The Learning Objectives and Outcomes

Identify and agree performance requirements of ones own work role

Measure progress against SMART objectives

Identify gaps in skills and knowledge in own performance

Carry out and assess activities against a project plan

Who are you?

What are Your Objectives for being here?

How do think you will you benefit?

What do you see?

opportunityisnowhere

“Management is nothing more than motivating other people.”

Lee Iacocca (1924 - )

Thought of the day

crossword

The Belief Cycle

The Project Life Cycle

Leadership

Change Management

Time Management

Project cycle management

People Management -Feelings & Behaviour

Resource Management

What is Good Management

Adrian’s circles

Old Anglo-Saxon noun laed which means a path, road, way, or course of a ship at sea – it’s a journey word.

ship - means to convey, communicate, express.

Leadership is about charting the future path, course or journey of your company or area of responsibility.

Meaning of Leadership

VULNERABILITY

Vulnerability = Power

Power – is having the ability to motivate, inspire and change your life and the lives of others around you

Pre-Requisite of the Journey

1987Forward-lookingInspiringCompetentSupportiveBroad-mindedHonestCaringSelf controlledIndependentCourageous

Kouzes & Posner Leadership Research

1993Forward-lookingInspiringCompetentSupportiveBroad-mindedHonestCaringSelf controlledIndependentCourageous

%62586732378326131327

%7168584641872755

33

LEADERS AT THEIR BEST

Challenge the Process1.Search for Opportunities2. Experiment and take risks

Inspire a shared vision1.Envision the future2.Enlist others

Enable others to Act1.Foster Collaboration2.Strengthen others

Encourage the Heart1.Recognise individual contribution2.Celebrate accomplishments

Model the way1.Set the example2.Plan small wins

LEADERS AT THEIR BEST cont…

 Manage the project team

 Manage the project life cycle including process and budget

 Manage the stakeholders and clients

Manage the conclusion and evaluation

A Project Managers role is to lead and…

Self assessmentNot to do everything themselves

The past does not equal the future.There is always a way if I’m committed.

Todays Mantra

Apply the Kaizen principle……… CAN I

What is a project?

The word project derives from the Latin

“To Throw Forward”

Projects bring change ………

What makes projects different from general operations?

Limited timescales 

A change orientation

    Defined outputs 

Developed from a team focus

Everyone is slightly different

    Rely on SMART process

 .

What are the benefits of this methodology for your work ?

Change = Breakthrough = Freedom

How do you feel about change ?

Lotus and snap

One model of which there are many

We gain peoples support

We Introduce new methods of working

We Link what we do to tried and tested methods

We ensure we use the most effective and efficient use of the resources.

How do we bring about change?

Deal with Time Management

Time = Feelings

Heard the sayings?

Time fly’s when your having Fun

A watched kettle never boils

What you feel is what you will focus on

Pain or Pleasure

activity

Time – The most procrastinated subject in the Universe

The justification Mantra “I don’t have time” is one of the most common phrases in the English Language

Have you ever used it?

Do you know what you are really saying?

Did you Know?

Dr Wayne Dyer :

“Stop the Excuses” This tackles the science and genetics related to procrastination.

Theories…..

There are 24 hours in a day … 365 days in a year….if you live until you’re a proud 80 years of age you will have 29,200 days to live.

Not very much is it?

You will lose at least 9,500 of those days whilst you sleep……..

At 40 the average person has less than 14,000 to go so don’t waste a minute

SCARY FACTS……

The Pygmalion Effect ……….. The benefits that come from others expectations, and how that affects you……….

The Galatea Effect … If you think it then it will happen…………

Recognise the influences

Time is a feeling, something used up by what you focus on,

Time is your most valuable, non-renewable resource in the universe

Unfortunately it can also be the most abused resource we have!

All because of a feeling…… feelings are emotions

What is TIME?

Master your emotions

How do most people handle their emotions? They avoid them, endure them, or use them to compete with other people.

There’s a fourth way, a better way, and you can do it in six simple steps

Identify: the emotion and appreciate the message - It’s saying you have to change something.

Clarify: What is it trying to tell me? do I need to change my perception (the meaning) or my procedures (my communicating or my behaviour)?

Ask empowering questions: How do I really want to feel? What would I have to believe in order to feel that way now?What am I willing to do to make it the way I want it?What’s great about this or what can I learn from this?

Get confident: Recall a specific time when you felt this emotion before and somehow got over it. Remembering a time when you were able to deal with the emotion will reassure you that you can deal with it now. Get certain: Imagine coming up with different ways of handling this emotion. If this doesn’t work, try another. Rehearse until you feel confident. Get excited and take action:

Time Can NOT be:

Turned on or off

Replaced

Stored up for later use… when its gone its gone!!

http://www.youtube.com/watch?v=Gz0THWw_B9s

Remember………

Back to benefits

Effective time management will improve the quality of your life, you will;

•Achieve more goals•Become less stressed•Gain more personal and job satisfaction•Produce better results – quality rather than quantity•Have more leisure time

known as the 80/20 rule. 20% of a workforce does 80% of the work20% of a document contains 80% of the relevant

information20% of a company’s sales, accounts for 80% of its

profits.

Applying this rule into time management, 20% of your tasks may produce 80% of your results.

Now you can feel better………….

The Pareto principle

How to Manage & Balance

Understand the Pain & Pleasure syndrome

Get Leverage, understand WHY ?

Add bad habit interruptions

Create new associations

assignment

Create the right environment

Attach something to the process that you enjoy

Do it in manageable chunks, you determine that..

When you have a dip – reward yourself

Focus on good your going to feel when you’ve achieved your goal

Overcoming the Pain

Get a system …. RPM

Result focused

Purpose driven

Massive Action Plan

Rapid Project Management

Eat that frog

Definition Stage –

Result Focused Purpose driven

Project definition involves agreeing:

the role of the project - Why

 its aims and objectives – Measures of success

 Timescales and resources – Is it feasible

 likely outputs of the project – Results and additionality

Aims can be considered as a general statement of goals that you “want” to achieve, the added value can be included and the words can be frilly. An aim as compared to objective can be considered as slightly vague.

An objective is always SMART. No frilly words allowed

Specific

Measurable

Achievable

Realistic

Time bound

SMART

Write an aim and objective

Definition gives you Clarity

Clarity gives you Power

Power is the ability to Act

In that order.. Don’t jump ahead….

Projects fail when they don’t know why they are doing it …….

What other reasons are there?

flip

Definition Summary

Resource Management

Know your resources……………………

Human

Physical

Monetary

Shared

Freebies

Manage your resources

Team Building and watching for conflicts

Be aware of the physical and environmental

Keep the cost tracker up to date

What additionality can you bring in by sharing

What else can bring maximum impact with minimum expense… think about it differently?

Group work

Managing People…. feelings and communications

1. Share your vision and aspirations

2. Be open to suggestions and involve the team in the final plan

3. Communicate in varied forms and often

4. Sometime adopt the “SILENT” approach its an anagram

5. Match skills and expertise but never assume

6. Support, motivate and praise

7. Remember to ask a different question

8. Watch your language and using “Global Metaphors”

9. Let go of your EGO, play the game in teams

10. Have fun and celebrate often

The Eighth Habit --------- Sharpen the saw

Planning involves identifying:

 project phases leading up to milestones

 activities and tasks

 timings and resources

 dependencies and risk assessment

 roles and responsibilities.

Planning –

Massive Action Plan

Share plans

Tools include:

 Gantt charts

 Critical path diagrams

Pest Analysis

Issues

Traffic light System

 more !!.

Project management tools

Activity 1

Activity 2

Activity 3

Activity 4

Activity 5

Activity 6

Week 1 Week 2 Week 3 Week 4

Gantt charts

Traffic Light System

The simplest form involves a chart with activities listed down one column of a table. Each can be coloured to alert all the team on progress.

 Green – all well

 Amber –some concern.

 Red – Urgent attention needed

CRITICAL PATH DIAGRAMS

Critical path diagrams show the activities and highlight which are dependent on which.

1 2 3 6 7

4 5

Start

1

5

46

2

5

3

5

6

4

7

5

2 2

PEST analysis

social forces

po

litical fo

rces

economic forces

tech

no

log

ical

fo

rces

your business

http://www.smartdraw.com/resources/centers/gantt/index.htm

Computer software

Communication Management

Emails TelephoneOne to oneOne to manyVideo conferencingMSNSkypeSocial Networking

Write up your first definition stage for your project or personal development plan

Identify how you will communicate this to others involved and what support you will seek

Why are you doing the project ?

What is your aim?

What are your SMART objectives?

What are your outputs and outcomes?

What resources will you need?Who is your team?How long will it take?How much roughly is the costing?What additional things will you need?

Including additional skills

Who moved the cheese

HANDWRITING ON THE WALL

ANTICIPATE CHANGE- Get ready for the cheese to move (Risk Assessment )

MONITOR CHANGE-Smell the cheese often so you know when it is getting old ( Embrace the Freedom to do better)

ADAPT TO CHANGE QUICKLY-Quicker you let go of Old Cheese, The sooner you can enjoy New Cheese (Breakthrough and enjoy)

CHANGE-Move with the Cheese (Gain power)

ENJOY CHANGE-Savour the adventure enjoy the taste of new cheese

( Balance success)

BE READY TO CHANGE AGAIN - They keep moving the Cheese (RPM)

Alison

would like to Thank you for your attention

“Have a safe journey home”