LYRASIS Preservation Town Hall, June 24, 2014 * Andrea Goethals, Harvard Library

BOSTONLYRASIS Preservation Town Hall, June 24, 2014 * Andrea Goethals, Harvard Library

Agenda• Replicating the NDSR Model in NYC & Boston• NDSR Boston• Applying the Model’s Concepts More

Generally

Replicating & Testing the Model

IMLS-funded grants to test model in New York (METRO) and Boston areas (Harvard / MIT)

Replicating What Exactly?• Resident cohort model• Resident eligibility and application

requirements• Single institution administrating residency• Distributed hosts within the same

metropolitan area• Residency structure• Core curriculum

Boston Model Expansions• Extended curriculum• More host involvement• Preservation-specific focus for projects• Additional roles for instructors and community

Why Did We Want to Replicate it in Boston?

• Need staff with real world preservation experience

• Recognized the mutual benefit to residents & hosts

• Aligns well with Harvard/MIT outreach & educational mission

• Many local/regional learning opportunities• Strengthen regional institutional relationships

Timeline

5 residents in NY 5 residents in Boston

5 residents in NY 5 residents in Boston

Sept. 2014

June 2016Sept. 2015

June 2015

Application Timeline

Sept. 2014:residency starts

April 25th: hosts applications due

June 6: residents

selected and notifiedMay 16: hosts

selected

May 30: resident applications due

March 14: Applications available on NDSR Boston website

June 13th Residents Confirm acceptance

Instructor workshop; 2 days (August)

Host Application Process• Express interest and institutional commitment– Identify a primary mentor

• Design good project for resident– Tied to institution’s strategic objectives– Intellectually challenging– Able to complete in 9 months– Resume-building (clear deliverables, component

the resident can own)

Role of Hosts During Residency• Assist residents in developing a development

plan with input from instructors• Mentor resident• Host at least one site visit for residents & hosts• Participate in curriculum activities• Help identify professional development and

training opportunities• Help evaluate program

Boston Hosts 2014-15 Tufts

MIT

Harvard

WGBH

Northeastern

Boston Host Projects 2014-15

• Format Migration Plans & Framework (Harvard Library)

• Making Music Last (MIT Libraries)• Channeling Streams of Archival Records

(Northeastern University Archives and Special Collections)

• Institutional Knowledge of Research Data (Tufts University)

• Digital Media Preservation (WGBH)

Other Roles• Instructors – Immersive week– Anytime during residency

• Community– Participate in or organize events– Help evaluate program

Resident Application Process• Cover letter, C.V, 3 letters of reference• Video or online project answering “Why are

you passionate about digital preservation?”• Rank host preferences

Resident Applicants - State

LAVTIL

COCADEMI

WAALNJINPANY

MA

0 1 2 3 4 5 6 7 8 9

Boston Applicants - School

DrexelPratt

LSUUI

DUPitt

UCLAUDel

UMichUWUA

RutgersIU

NYUSimmons

0 1 2 3 4 5 6 7 8 9 10

Boston Applicants - Degrees

MA Other

MSI LIS

MLS

MA MIAP

MLIS

MS LIS

0 2 4 6 8 10 12

Boston Residents# of

ResidentsState School Degree

2 MA Simmons MS LIS

2 NY NYU MA MIAP

1 CO DU MLIS

Samantha DeWittTufts

Jen LaBarberaNortheastern

Joey HeinenHarvard

Tricia PattersonMIT

Rebecca FraimowWGBH

Residency Structure

Sept. 2014 June 2015

Immersion workshop Capstone

event

Project work at host institutions&

Ongoing educational & social events for residents & hosts

Residents: Curriculum• Immersive week to provide a landscape view

of digital stewardship• Scheduled events that build on pre-existing

community events whenever possible• Group activities that extend experiences and

build community• Individual residency requirements tailored to

projects, skills, and interests

Instructors• Involve instructors and presenters from:– host institutions– local institutions– pre-existing webinars and events– residents: discussing progress on projects

• Instructor workshop– Train-the-trainer for novice instructors– Coordination with interested instructors /

presenters

Residents: Immersive Week• Launches the residencies• Morning instruction– DPOE*: Identify, Select, Store, Protect, Manage, Provide– Interactive with examples pertaining to projects

• Afternoon demonstration and hands-on– Identify relevant tools for projects– Review workflow scenarios and practical examples

• Discussion and review• Note: participation by hosts, trainee instructors

*DPOE = Digital Preservation Outreach and Education

Residency Events• Scheduled curriculum events– In-person presentations, demonstrations, etc.– On-line activities, e.g. webinars plus discussion

• Group activities– Events at host institutions– Participation in regional events– Tours, visits and networking– Collaborate on organizing events

• Capstone event

Resident Requirements• Attend scheduled events• Identify one event to organize and/or lead• Categories of requirements, one or more

activity per category– Category: Community• e.g. volunteer to help a professional group

– Category: Skills Development• e.g. identify skills, interview person for each

Applying the Model’s ConceptsMore Generally

• Education is a must, but also round out your skills:• Seek hands-on experience & practical learning opportunities

– Volunteer for projects, committees, etc.• Develop your technical skills

– Download & learn tools, learn a programming language, work your way through a technical specification

• Develop your general skills– Presentation skills, research and writing skills, event planning, grant-

writing, ability to convene and run meetings• Network!

– Conferences, contribute on mailing lists, LinkedIn, interview, professional social events

NDSR Boston Websitehttp://projects.iq.harvard.edu/ndsr_boston

Acknowledgements• Kristen Confalone, Project Manager, Harvard Library• Nancy McGovern, Curriculum Coordinator, MIT Libraries• Project Advisory Board

– Karen Cariani, WGBH– Michele Cloonan, Simmons– Michele Kimpton, DuraSpace– Elaine Martin, UMass Medical– Megan Sniffin-Marinoff, Harvard University Archives

• Boston Hosts & Mentors• IMLS• Library of Congress • NDSR NYC Team at METRO

Thank You!Questions or Comments?

http://projects.iq.harvard.edu/ndsr_bostonndsr-boston@hulmail.harvard.edu