LOAC Warehouse Management - V1.0

Warehouse Management

SAP R/3 TRAINING

Warehouse Management - v1.0

Course Information

This course is based on SAP R/3 System Release 4.0B, with a 4.6 graphical user interface (GUI), and SAP Front-end server for Windows 95.

This course is intended to provide you with:

BD business process knowledge

SAP R/3 system training

This course may include training for other systems that are integrated with SAP R/3.

This course is for internal distribution only.

About the Course Materials and Exercise Instructions

The course materials include the following:

Participant Guide

Transaction Guide

Activity Guide

Quick Reference Card

Course Prerequisites

A basic understanding of the Windows environment is a prerequisite for this course. It is assumed that you can use a mouse, are familiar with basic Windows elements such as the title bar, menu bar, and scroll bars, and can select menu options and applications. It is also assumed that you have attended the SAP R/3 Basic Navigation course.

Warehouse Management Objectives (1 of 2)

At the end of this course, you will be able to:

Describe the terms and concepts associated with warehouse management

Display stock overview in inventory and warehouse management

Display the material master

Record a goods receipt

Warehouse Management Objectives (2 of 2)

At the end of this course, you will be able to:

Plan and execute material movements

Utilize the warehouse activity monitor

Update material status in the warehouse

Cancel material documents

Perform goods issue

Warehouse Management Overview

Warehouse Management OverviewWarehouse Management Overview

Display Material MasterDisplay Material Master

Manage Warehouse OperationsManage Warehouse Operations

Move Material Within the WarehouseMove Material Within the Warehouse

Perform Goods IssuePerform Goods Issue

Record a Goods ReceiptRecord a Goods Receipt

Perform Goods MovementPerform Goods Movement

Trouble ShootingTrouble Shooting

Material Management in SAP R/3

ReceiveMaterial

StoreMaterial

MoveMaterial

RetrieveMaterial

IssueMaterial

ManageMaterials

Goods issued: to production to customer to cost center

Goods received: from PO from production from customer

WM Overview

Planning and monitoringPlanning and monitoring

Phys. inv.Phys. inv.

Inventory ControlInventory Control

Warehouse MovementsWarehouse Movements

Warehouse ControlWarehouse Control

Storage Bin ManagementStorage Bin Management

WMWarehouse

Management

WM-System Hierarchy (1 of 2)

Company Code

Storage Bin

Storage Section

Storage Location

Storage Type

Warehouse

Plant1000

Columbus1001

1000 10001001 1000

181 581

12-11-02

101100

12-11-01

WM-System Hierarchy (2 of 2)

Company Code

Storage Bin

Storage Section

Storage Location

Storage Type

Warehouse

Plant1000

Columbus1001

1000 10001001 1000

181 581

12-11-02

101100

12-11-01

Warehouse Hierarchy

Plant 1020

Storage Location 1000 S. Loc. 1002

S. Loc. 1004

Storage Type 400

Storage Type 410

Storage Type 101

Storage Sec. 150

Storage Bin Data

Storage bin dataStorage bin dataStorage bin dataStorage bin data

SectionBlocking indicatorInventory

Bin co-ordinatesBin co-ordinatesBin co-ordinatesBin co-ordinates

Row 01Stack 02Level 02

Warehouse no.:Warehouse no.: 001001Storage typeStorage type 001001Storage bin: 01-02-02Storage bin: 01-02-02

Batch Search in the Logistics Chain

Batch search

WM System

ProductionProduction

Process /production

DeliveryWarehouse

ProcurementProcurement

Warehouse

Batch search

Receive Materials

Material Movements

Move material from GR area to the warehouse

Move material from storage bin to storage bin

Move material to manufacturing from the warehouse

Move unused material to the warehouse from manufacturing

Move semi-finished material to the warehouse from manufacturing

Move material from one manufacturing area to another manufacturing area

Material Movements (1 of 6)

Move material from the Goods Receipt (GR) Area to the Warehouse

Goods ReceiptGoods ReceiptTransfer RequirementTransfer Requirement

Transfer OrderTransfer Order

Storage BinStorage Bin

Move material from storage bin to storage bin

Transfer Order Transfer Order

Move material to manufacturing from the warehouse

Transfer RequirementTransfer Requirement

Unused MaterialsUnused Materials

Production CompletedProduction Completed

Move unused material to the warehouse from manufacturing

Transfer PostingTransfer Posting

Raw MaterialsRaw Materials

Semi-finished MaterialsSemi-finished Materials

Move material from one manufacturing area to another manufacturing

Production Production

Storage LocationStorage Location

Material Documents

Transfer Posting

Goods Receipts

Goods Issues

Stock Transfer

Material DocumentMaterial Document

Information Found on Material Documents

QuantityQuantity

Movement typeMovement type

ACCOUNT NO.

SHEET NO.

ACCOUNTS RECEIVABLE LEDGER

DATE INVOICE NUMBER/DESCRIPTION CHARGES CREDITS BALANCE

BALANCE FORWARD

Who performed movementWho performed movement

PlantPlant

MaterialMaterial

BatchBatch

Date of movementDate of movement

Material Movement IM to WM

Inventory Management

Warehouse ManagementWarehouse

Management

Transfer OrderTransfer OrderTransfer Req.Transfer Req.Goods ReceiptGoods Receipt

Transfer OrderTransfer OrderTransfer Req.Transfer Req.Goods IssueGoods Issue

Transfer OrderTransfer OrderTransfer Req.Transfer Req.Transfer PostingTransfer Posting

Transfer OrderTransfer OrderPosting ChangePosting ChangeTransfer PostingTransfer Posting

(Stor. Loc. To Stor. Loc)

(Stock Status Change)

Warehouse Management Overview Review

Please refer to Activity Guide

Material Master

Display Material Master Objectives

At the end of this chapter, you will be able to:

Understand organizational levels

Display primary views of material master

General Information

The material master contains information on the materials BD purchases, manufactures, stores and sales.

This information is stored in a database that is a central source of data on materials.

The material master integrates data from different areas, such as basic data, production, purchasing, sales and accounting.

MaterialMaterialmastermaster

datadata

Material Master Organizational Levels

Client

Storage Location

General Data

Material numberDescriptionUnits of measure Purchasing data

Plant-specific data

Shipping dataManufacturing data

Storage location-specific data

Stock quantitiesStorage data

Material Master Primary Views

Purchasing

Workscheduling

Qualitymanagement

Classification

Material Master

Storage

Stocks in plant/ storage location

WarehouseManagement

Accounting

Basic Data

Data Structure of the Material Master

The general data is valid for all plants at The general data is valid for all plants at BD.BD.

The description can be entered in as The description can be entered in as many languages as desiredmany languages as desired.

Plant dataPlant data

Storage loc. dataStorage loc. data

Delivering plantSales texts

ValuationValuation Sales data

General dataGeneral data

Material numberDescriptionUnits of measureMaterial type

MRP typePlanned delivery timePurchasing groupBatch indicator

Valuation price Valuation procedureValuation quantity

Unit of measureStorage Strategies

Storage timeStock fieldsUnit of issue

Master Data - Multiple Views

Material Master Examples:Material Master Examples:

All master data is segmented by business function.

Each area views only the data relevant to their function and authorization level.

Some data may be independent of the view, for example, material description, base unit of measure, etc.

Views:

Purchasing

Purchasing groupOrder unit

Storage

HazmatSerial #

Warehouse

Storage strategiesWM unit

Industry Sector and Material Type

Material master records are grouped according to industry sector and material type.

The industry sector for all materials at BD is Pharmaceuticals(P)

The material type determines which departments can enter data and whether quantities and/or values are updated in inventory management.

ZDIE - Services Procured

UNBW - Nonvaluated materials

FERT - Finished product

HAWA - Trading goods HIBE - Operating supplies

HALB - Semifinished product

Industry Sector:Pharmaceuticals

ERSA - Spare parts

ROH - Raw Material

FHMI - Production resources/tools

DIEN - Services sold

Exercises are designed to familiarize class participants with the transactions that will be essential in performing their jobs using the SAP R/3 system.

To complete exercises throughout this course, refer to the Activity Guide and to Transaction Guides. The Activity Guide contains exercise scenarios and data values; the Transaction Guides contain navigation steps.

Your instructor will provide you with the any variable data that is necessary to complete the exercises.

Exercise Instructions

Demo 1A

INSTRUCTOR: Please refer to Activity Guide and complete Exercise 1A

Exercise 1A

Please refer to Activity Guide and complete Exercise 1A

Display Material Master Review

Manage Warehouse Operations

Manage Warehouse Operations Objectives

Display inventory stock overview

Display warehouse stock overview

Stock Overview

Inventory Stock Overview The information displayed on the Stock Overview screen varies depending on the material viewed and the display version used.

The information displayed on the Stock Overview screen varies depending on the material viewed and the display version used.

Material 309604 Tube Paper Label

Plant 1000 Columbus

Unrestricted use Quality Inspect

16,500 3,200500

Storage location 1000 Warehouse

Blocked

Demo 2A

Exercise 2A

Warehouse Stock Overview

Material 309604 Tube Paper Label

Storage location 1000 Columbus

Warehouse 101 Columbus

Storage Type 403 Shipping

Storage Bin 02-01-01

Batch 1023456

Quantity 16,500

The information displayed on the Warehouse Stock Overview can also be accessed from Inventory Stock Overview

Demo 2B

INSTRUCTOR: Please refer to Activity Guide and complete Exercise 2B

Exercise 2B

Please refer to Activity Guide and complete Exercise 2B

Manage Warehouse Operations Review

Record a Goods Receipt

Record a Goods Receipt Objectives

Explain the concepts behind recording goods receipts

Record a goods receipt for purchase order

Record a goods receipt for delivery

Record a goods receipt for consignment PO

Cancel a goods receipt

Goods Receipt

Post in Destination Bin

Transfer Order

Stock in Interim Storage Bin (GR Area)

Interim BinInterim Bin

Goods receipt postingin Inventory Management

Goods receipt postingin Inventory ManagementIMIM

Goods Receipts for PO orDelivery

P lace Into S torageLocation

IM or W M

Creates a M aterialDocum ent

(Does Not Print)(IM )

Create A TransferOrder To P lace

Into a S torage B in(W M )

Save Transaction(IM )

Save Transaction(W M )

Creates a TOW ill Print

docum ent and/orPallet Label

depending onConfig.(W M )

IM Com plete

Autom atically GoTo Create Transfer

Order Screen

Goods Receipt for Purchase Order or Delivery

Stock Placement

Confirmtransferorder

Stock availableStock available

Goods receiptposting TO from TR

Pallet slip

902 GR Area902 GR Area

Move Material From The Goods Receipt (GR) Area To The Warehouse

Goods ReceiptGoods ReceiptTransfer RequirementTransfer Requirement

Demo 3A - 3B

INSTRUCTOR: Please refer to Activity Guide and complete Exercise 3A through 3B

Exercise 3A - 3B

Please refer to Activity Guide and complete Exercise 3A through 3B

Goods Receipt for Consignment Purchase Order G oods Receipts for

Consignm ent(IM )

P lace Into S torageLocation

IM or W M

Creates a M aterialDocum ent

(Does Not P rint)(IM )

Create A TransferO rder To P lace

Into a S torage B in(W M )

Save Transaction(IM )

Save Transaction(W M )

Creates a TOW ill P rint

docum ent and/orPallet Label

depending onConfig.(W M )

IM Com plete

Autom atically G oTo Create Transfer

O rder Screen

Demo 3C

INSTRUCTOR: Please refer to Activity Guide and complete Exercise 3C

Exercise 3C

Please refer to Activity Guide and complete Exercise 3C

Cancel Goods Receipt

Record a Goods Receipt Review

Move Material Within the Warehouse

Move Material Within the Warehouse Objectives

Explain the concepts behind moving materials within the warehouse

Create and display transfer requirements

Create, display and confirm transfer orders

Create Replenishment Transfer Requirements for Fixed Bin

Print and re-print transfer orders and labels

Planning a Movement

SourceSourceSourceSource

DestinationDestinationDestinationDestination Transfer order

Transferrequirement

Display Transfer Requirement

Goods ReceiptGoods Receiptareaarea

Goods IssueGoods Issueareaarea

Storage areaStorage area

Transfer requirementTransfer requirement

WhatHow muchWhenFrom whereReason

WhatHow muchWhenFrom whereReason ?

Transfer Order for Transfer Requirement

Transfer orderTransfer order

Item 1Item 1

Item 2Item 2

Item 3Item 3

HeaderHeader

Transfer requirement

Item 1Item 1

Item 2Item 2

SourceDest.SourceDest.

Confirm Transfer Order

Transfer Order

Canceling Transfer Posting

Warehouse ManagementWarehouse

Management

IM Transfer Posting

Cancel Transfer Posting

TR is created in background(IM) MVT 311

TR is automatically Deleted if not converted to TO already (IM) MVT 312

Scenario 1Scenario 1

Transfers Posting (Material Doc #1)

Convert TR to Transfer Order

TR is created in background

Trans Order is automatically confirmed

Scenario 2Scenario 2

3 Cancel Material Doc in IM (#1)Create Mat’l Doc #2Create TR in backgroundCreate new Transfer Order for Mat’l Doc #2 to put back into WM

(IM) 311

(WM) 311

(IM) 312(WM) 312

S Loc2000

Inventory Management

S Loc1004

Demo 4A

Exercise 4A

Pick Face Replenishment in DC

Replenishment for Fixed BinReplenishment for Fixed Bin

Replenishment for Outstanding DeliveriesReplenishment for Outstanding Deliveries

Control QuantitiesControl Quantities

TO for DeliveryTO for Delivery

Pick Face Replenishment in DC: Replenishment for Fixed Bin

TransferRequirement:Q = 180

Bin Stock: 20Bin Stock: 20

ReplenishmentTO: Q = 180

Secondary Bulk StorageSecondary Bulk StoragePick Face ReplenishmentPick Face Replenishment

Min/Max: 20 / 200

Pick Face ReplenishmentPick Face Replenishment

Min/Max: 20 / 200

Demo 4B

Exercise 4B

Bin to Bin Transfer in the Warehouse

Demo 4C

Exercise 4C

Display Transfer Orders

Display Transfer Order

Single TO List of TO By Material Document

By Storage Type

By Storage Bin

Printing Transfer Orders

Transfer Order ProcessTransfer Order Process

1. Transfer Order is created1. Transfer Order is created

2. Transfer Order is printed2. Transfer Order is printed

3. The goods movement is performed as described on the transfer order

Printing/ Re-printing Labels

LabelsLabels

1. Re-print Pallet ID Label1. Re-print Pallet ID Label

2. Print Spare Part ID Label2. Print Spare Part ID Label

3. Print Box Label3. Print Box Label

Cancel Transfer Order

Transfer Order

Warehouse Activity Monitor (1 of 2)

Helps you to identify and correct warehousing errors or critical processes in a timely manner

DeliveriesDeliveries

Goods ReceiptGoods Receipt

ProductionProduction

Storage-AreaStorage-Area

Warehouse Activity Monitor (2 of 2)

10 Open transfer requirements

Transfer requirements being processed

0 Open transfer requirements

Traffic light icons are used for each of the warehouse activity monitor objects to indicate their status

Demo 4D

INSTRUCTOR: Please refer to Activity Guide and complete Exercise 4D

Exercise 4D

Please refer to Activity Guide and complete Exercise 4D

Move Material Within the Warehouse Review

Goods Movement

Perform Goods Movement Objectives

Describe the key terms and concepts associated with goods movements in inventory management

Perform transfer postings in warehouse

Perform posting changes in warehouse

Goods Movements

Transfer Postings

Physically Move in Warehouse

Transfer Posting

Stock Status Movement

Physical Inventory Movement

A generic term that covers both physical transfers of stock and logical movements within the SAP R/3 system that results in a change of the status of a material

BusinessEvent

Transfer Posting (Stock Transfer IM to IM)

Move Material From One Manufacturing Area To Another Manufacturing

Demo 5A

Exercise 5A

Transfer Posting (Stock Transfer IM to WM)

Transfer PostingTransfer Posting

Raw MaterialsRaw Materials

Semi-finished MaterialsSemi-finished Materials

Demo 5B

Exercise 5B

Stock Types

Unrestricted Quality Inspection Blocked

Stock Types

Unrestricted use stock

Blocked stock

Vendor consignment stock Own stock

MaterialMaterial

Quality inspection stock

Unrestricted use stock

Blocked stock

Transfer Posting Task Flow

Notification of transfer posting is sent to the

Warehouse Management system

(WM managed materials only)

Receive notification of

a status change in a

material

Perform transfer posting in Inventory

Management system

ACCOUNT NO.

SHEET NO.

BALANCE FORWARD

Notice

ACCOUNT NO.

SHEET NO.

BALANCE FORWARD

Posting

Change

Notice

Transfer Posting Movement Types

Movement Reversal

Quality Inspection to Unrestricted Use

Blocked to Unrestricted Use

Blocked to Quality Inspection

349 350

Movement Type

Vendor Consignment to Own 412411

Material to Material 309 310

Storage Location to Storage Location

- Unrestricted

- Quality Inspection

- Blocked

Demo 5C

Exercise 5C

Canceling a Goods Movement

ACCOUNT NO.

SHEET NO.

BALANCE FORWARD

ACCOUNT NO.

SHEET NO.

BALANCE FORWARD

Documen

Demo 5D

INSTRUCTOR: Please refer to Activity Guide and complete Exercise 5D

Exercise 5D

Please refer to Activity Guide and complete Exercise 5D

Perform Goods Movements Review

Perform Goods Issue

Perform Goods Issue Objectives

Perform goods issue to cost center

Perform goods issue to scrap

Goods Issues

Goods Issue

Consumption

Scrapping

Cost center

Goods Issue to Cost Center

Consumable MaterialsConsumable Materials

Goods Issue to Cost Center

010Perform G oods IssueTransaction In SAP

M aterial Docum entCreated

(Does Not P rint)

999O utpu t

R esu lts a re tha t them ate ria l w as rem oved

from S A P

000Inpu t

N eed T o G oodsIssue M ate ria l

Is the m ateria lInventory M anagem ent

orW arehouse M anagem ent

C ontro lled

020C reate A T ransfer O rderFor M ateria l D ocum ent

Transfer O rder Created(M ay Print, depending on

configuration chosen)

030C onfirm The Transfer

O rder

W arehouse M anagem ent(Rem ove From IM Then W M )

Inventory M anagem ent(Rem ove From Storage Location Only)

040Verify financia l

transaction

Demo 6A

Exercise 6A

Goods Issue to Scrap

010Perform G oods IssueTransaction In SAP

M aterial Docum entCreated

(Does Not P rint)

999O utpu t

R esu lts a re tha t them ate ria l w as rem oved

from S A P

000Inpu t

N eed to sc rapm ate ria l

Is the m ateria lInventory M anagem ent

orW arehouse M anagem ent

C ontro lled

020C reate A T ransfer O rderFor M ateria l D ocum ent

Transfer O rder Created(M ay Print, depending on

configuration chosen)

030C onfirm The Transfer

O rder

W arehouse M anagem ent(Rem ove From IM Then W M )

Inventory M anagem ent(Rem ove From Storage Location Only)

040Verify financia l

transaction

Demo 6B

Exercise 6B

Perform Goods Issue Review

Perform Goods Issue

Trouble Shooting Objectives

To identify and correct errors that have occurred in the transaction processing

Demo 7A - 7C

INSTRUCTOR: Please refer to Activity Guide and review Exercise 7A through 7C

Exercise 7A - 7C

Please refer to Activity Guide and complete Exercise 7A through 7C

Trouble Shooting Review

Review of Warehouse Management Objectives (1 of 2)

Having completed this course, you should be able to:

Describe the terms and concepts associated with warehouse management

Display stock overview in inventory and warehouse management

Display the material master

Record a goods receipt

Review of Warehouse Management Objectives (2 of 2)

Plan and execute material movements

Update material status in the warehouse

Cancel material documents

Perform goods issue

Course Evaluation

Please complete the course evaluation sheets; your input will help to shape future enhancements in the SAP R/3 Training Program.

LOAC Warehouse Management - V1.0

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