LHD Administrative Access to CA School and Childcare Reporting Database

LHD Administrative Access to CA School and Childcare

Reporting Database

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Please note: Only authorized users may access the site. Please help ensure data integrity by not disclosing login information to unauthorized users.

Please add this URL to your frequently accessed websites: http://www.calkidshots.org/sa/Admin.aspx

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Overview

How to access and login to the LHD admin website - Slides 4-6

How to download: Child Care delinquent lists - Slides 7-24

Kindergarten delinquent lists - Slides 25-32

7-12th Grade delinquent lists - Slides 33-43

Contact information - Slide 44

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Access to the LHD Admin website Go to the LHD Admin website at:

http://www.calkidshots.org/sa/Admin.aspx

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Type in your User Name.

Type in your Password.

Note: Both are case-sensitive.

Click the Log in button.

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Successful login will bring you to this screen.

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Click on the Go to ChildCare Assessment hyperlink (circled)

Accessing Child Care Delinquent Lists

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This screen opens.

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In the Submission Status field, select Not Submitted (circled)

Select the Export to CSV button (circled).

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When the File Download pop-up opens and asks whether “to open or save this file?”, select Save.

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Set the location (circled) and name (arrow) for the saved file. The automatic default name is Output.

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Keep the file type as Microsoft Excel Comma Separated Value (circled).

Click the Save button (arrow) to save the file to your computer.

Once the file download is complete, select Open to open the file in Excel.

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This file contains the most recent list of non-reporting Child Care facilities in your county.

The file contains: Facility Name Type (Head Start, public,

private or unknown) Physical Address Mail Address Contact Phone and Email Facility Number Submission Status

Columns borders (red) can be expanded to reveal column information. To do so, double click on the ‘right’ column border and column will auto-expand.

On main page, choose Submission Status: Submitted - Worksheet Skipped (circled)

Follow up on Child Care facilities with possible reporting errors

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Then select Facility Status: Active

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Next, click the Summary hyperlink (circled) for each Child Care facility listed.

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When the File Download pop-up appears, click the Open button (circled).

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The Facility Summary report opens.

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If any information is incorrectly reported, please contact the Child Care facility and ask them to correct their information

The Child Care facility will need to email reporting-help@shotsforschool.org to regain access to correct the summary report

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Viewing your Child Care County-Level Summary Report

On the main screen, select County Level

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Then click the Generate Reportbutton (circled).

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Your county-level Summary Report will autocalculate totals.

Close out your browser to logout.

Click on the Generate List of Schools not reported hyperlink (circled)

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Accessing Kindergarten Delinquent Lists

Your county-specific delinquent list appears.

Click the Export to CSV button (circled) to export the list.

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When the File Download pop-up opens and asks whether “to open or save this file?”, select Save.

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Set the location (circled) and file name (arrow) for the saved file. The default file name is Output, but you can change it to K Delinq List.

Keep the file type as Microsoft Excel Comma Separated Value (circled).

Click the Save button (arrow) to save the county delinquent list.

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Once the download is complete, click the Open button.

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This file contains the most recent list of non-reporting Kindergarten schools in your county.

The file contains: CoCode (county code),

DistCode (district code), SchCode (school code)

CoName (county name), DistName (district name), SchName (school name)

PhysStreet (phys. street), PhysCity (physical city), PhysZip (physical zip)

MailStreet (mailing street), MailCity (mailing city), MailZip (mailing zip)

AC (area code), Phone (phone number)

Pub/Priv (public or private) Rep (Field Representative) Email (email address).

Columns borders (red) can be expanded to reveal column information. To do so, double click on the ‘right’ column border and column will auto-expand.

Select Log Out (circled) to leave the website.

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After login, click on the Go to ChildCare Assessment hyperlink (circled)

Accessing 7th-12th Grade Delinquent Lists

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Click on the Go To 7-12th Grade WebSite hyperlink (circled).

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For a delinquent list of schools with 7-12th Grades, click the Generate List of Schools not reported hyperlink.

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Your county-specific 7-12th Grade delinquent list will appear.

Select the Export to CSV button (circled).

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When the File Download pop-up menu ask asks whether “to open or save this file?”, click the Save button (circled).

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Set the location (circled) and file name (arrow) for the saved file. The default file name is Output, but you can change it to 7_12 Delinq List.

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Keep the file type as Microsoft Excel Comma Separated Value (circled).

Click the Save button (arrow).

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Once the download is complete, select Open (circled)

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This file contains the most recent list of non-reporting 7-12th Grade schools in your county.

The file contains: CoCode (county code),

DistCode (district code), SchCode (school code)

CoName (county name), DistName (district name), SchName (school name)

PhysStreet (phys. street), PhysCity (physical city), PhysZip (physical zip)

MailStreet (mailing street), MailCity (mailing city), MailZip (mailing zip)

AC (area code), Phone (phone number)

Pub/Priv (public or private) Rep (Field Representative) Email (email address).

Columns borders (red) can be expanded to reveal column information. To do so, double click on the ‘right’ column border and column will auto-expand.

Select Log Out (circled) to leave the website.

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For technical help or questions

Call: 510.620.3757 or 510.620.3746

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