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LaRC Environmental Management Committee
September 26, 2013
2
AgendaEnvironmental UpdatesProgress on 2013 Objectives/TargetsToday’s Task:
Annual review/update of environmental aspects and priorities
Proposed Ranking of Environmental Priorities for FY 14
Next Steps
News From Environmental
Kristen Poultney on 9-month detail Acting Environmental Branch Head on Rotating Basis
Bobby Charles (June – September 2013) Larry Snyder (October – December 2013) Phil McGinnis (January – March 2014)
Environmental update provided at Executive Safety Council Meeting in Aug 2013
Charter of EMC being changed to report to Center Leadership Committee – rather than ESC
LMS Internal Audit of Environmental in June 2013One finding related to Facility Environmental Audits – corrective
actions, follow-up ,and verificationRevision of Facility Environmental Audit Process (CP-8530) to be
released for review in LMS in October3
4
Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste
FY 2013 High Environmental Priorities
5
Energy and Water Conservation
This priority is being addressed by the Energy and Water Efficiency Committee
Objective: Reduce energy in goal-subject facilities by 3% annually and water consumption by 2% annually as required by National Energy Conservation Policy Act and Executive Orders 13423 and 13514
Point of Contact: Bobby Charles
(Soon to be renamed Energy Efficiency Team)
6
Target Status
Conduct Center-wide assessment of EMCS HVAC run schedules and make adjustments to reduce energy consumption
Complete
Complete 75% of Energy Efficiency Upgrade Project for HVAC Replacements in B1195/1225/1244 and Retro-commissioning of 11 buildings
Complete
Create and implement new Center-wide energy competition Complete
Complete 36 walk-thru facility energy audits Complete
Complete Energy efficiency projects: high bay lighting controls, occupancy sensors
Complete
Complete UESC II feasibility study by Q3 Complete
Award Steam Metering Design task by Q2. Complete 75% of design by Q4
Complete
Energy and Water ConservationProgress on 2013 Targets
7
Hazardous MaterialsObjective: Improve awareness of and conformity with LaRC hazardous materials (HM) management policies
Point of Contact: Ingrid Carlberg
8
Target Status Decrease by 30% containers in CMTS that have non-PDF MSDSs
Complete
Conduct chemical handling training course for lab personnel.
Complete
Update LARC-PROC-11 NASA Purchase Card Program course to better address LaRC’s Form 44 requirements.
Complete
Conduct at least 2 general HM management trainings for LaRC personnel.
Complete
Provide overview of FEC responsibilities to Senior Management at ESC.
Complete
Hazardous MaterialsProgress on 2013 Targets
9
Regulated WasteObjective: Improve awareness of and conformity with LaRC Waste Management policies
Point of Contact: Mason Proctor
10
Target Status
Identify/compile list of all LaRC waste handlers who should attend annual Waste Management Training
Complete
Train COD Project Managers on Waste Management policies
Complete
Conduct at least two waste management training sessions with emphasis on various facility types (e.g. labs, industrial, etc.)
Complete
Regulated WasteProgress on 2013 Targets
11
Water QualityObjective: Improve water quality and reduce quantity of water discharged from Center
Point of Contact: Peter Van Dyke
12
Target Status
Complete annual rainfall vs. sanitary outflow analysis Complete
Award Contract for Inflow and Infiltration improvements Complete
Collect baseline data on sediment removal from ditches and catch basins (Grounds contract)
Complete
Renew LaRC’s MS4 permit and include BMP’s to address water quality
Complete
Inspect active construction sites biweekly and after each runoff-producing rain event
Complete
Water QualityProgress on 2013 Targets
In addition, • New bacteria TMDL for Back River, Poquoson River, Tabbs Creek and
Brick Kiln Creek. LaRC is participating in process. • LaRC is part of Federal Facilities Team for Chesapeake Bay TMDL.
13
Annual EMS Environmental Review Process
Assess Environmenta
l Aspects
Identify High Environmenta
l Priorities
Set Objectives Targets for
Upcoming Year
Complete Objectives and Target During Year
Cycle Repeats on Fiscal
Year Basis
14
Environmental Planning ProcessIdentification of High Environmental Priorities and Goals for FY2014Environmental personnel have gone through the process of
identifying, categorizing, and ranking LaRC’s environmental priorities, based on NPR 8553.1B process:
.
3. Group and Assign Aspect
Categories
5. Determine Impact
Severity Score
8. Set Objectives, Targets, and Programs
7. Determine Overall Risk
Ranking
6. Determine Risk
Probability Score
4. Categorize Environmental
Impacts
2. Identify Environmental Aspects and
Impacts
1. List Activities,
Products, and Services
We have “taken a stab” at identifying what we think are the highest priorities, but now we need your input!
15
Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste
Per NPR 8553.1, each Center is required to analyze and rank the above in terms of potential impact or benefit to determine which are HIGH ENVIRONMENTAL PRIORITIES.
Environmental Planning ProcessIdentification of High Environmental Priorities
16
• Safety• Natural and Cultural Resources• Legal and Regulatory Implications • Performance • Reputation & Stakeholder Relationship• Cost• Schedule
Environmental Planning ProcessIdentification of High Environmental PrioritiesEach Environmental Category is assessed based on potential impacts or benefit, including:
Also consider effectiveness of existing management controls
17
Next slides we will provide overviews of environmental categories, including: Details of Environmental category as per NPR 8553.1Comparison with priority ranking from FY 2012 and 2013Comments and metrics, if available
High Priorities:Receive attention from managementReported to HQRequire quantifiable targets for improvement during upcoming year
Proposed High Priorities for FY 2014: Energy/Water Conservation Natural ResourcesWater QualityHazardous Materials and/or Regulated Waste?
Assessment of Priorities
Intent is to promote
discussion as we go along
18
Assessment of PrioritiesCategory: Air EmissionsIncluding:
• Stationary and point sources• Mobile sources• Ozone depleting substances• Fugitive emissions• Greenhouse gases
FY 2012 FY 2013 FY 2014 Comments
Low Low Low Effective management controls in place
Environmental Priority Assessment
Assessment of PrioritiesCategory: Cultural Resources
19
Including:• Archaeological resources • Historic resources
FY 2012 FY 2013 FY 2014 Comments
Low Medium MediumAdditional demolitions (ViTAL) pose
challenges on records/artifact management; challenge finding staff to identify/organize; storage issues
Environmental Priority Assessment
20
Assessment of PrioritiesCategory: Fleet Management Including:
• Alternative fuel vehicles• Fleet size and use
reduction
FY 2012 FY 2013 FY 2014 Comments
Low Low Low Very small vehicle fleet.
Environmental Priority Assessment
21
Assessment of PrioritiesCategory: Energy/Water Consumption Including:
• Reduction in energy use• Reduction in water use• Use of renewable energy
FY 2012 FY 2013 FY 2014 Comments
High High HighMeeting EO energy reduction goal continues
to be issue. Management attention to energy conservation. Key feature of
sustainability efforts and LEED facilities.
Environmental Priority Assessment
22
Assessment of PrioritiesCategory: Energy/Water Consumption Meeting goal to reduce water consumption by 2%
annually as required by Executive Order
23
Assessment of PrioritiesCategory: Energy/Water Consumption
Not currently meeting EO requirement to reduce energy in goal-subject facilities by 3% annually
Meeting long-term goal dependent on future projects/ investment
Agency-wide priority
Assessment of PrioritiesCategory: Environmental Impacts Review
24
Including: • Project planning• National Environmental
Policy Act • Mitigation and
Monitoring
FY 2012 FY 2013 FY 2014 Comments
Medium Medium MediumSuccessful implementation of electronic LF 461 submittal and review process;
update of environmental standards and specifications
Environmental Priority Assessment
FY 09 FY 10 FY 11 FY 12 FY 130
20
40
60
80
100
120
140
160
LF 461 Submittals
25
Assessment of PrioritiesCategory: Fuel, Oils, and Lubricants Including:
• Container storage• Storage tanks• Transformers• Hydraulic systems• Spill prevention, control and
countermeasures
FY 2012 FY 2013 FY 2014 Comments
Medium Medium MediumTank management and spill prevention efforts continue to improve. Corrected EEFR findings related to Spill Plan. Spill response is ongoing
challenge.
Environmental Priority Assessment
26
Assessment of PrioritiesCategory: Hazardous MaterialsIncluding:
• Acquisition, storage and use of hazardous materials
• Emergency planning and response
• Community right-to-know
FY 2012 FY 2013 FY 2014 Comments
Medium High ? Concerns with inventory control, and CMTS inventory integrity.
Environmental Priority Assessment
27
Assessment of PrioritiesCategory: Hazardous Materials
Problems encountered during facility environmental audits include labeling, inaccurate inventories
Inaccurate inventories pose safety concerns with emergency response
Emergency Treatment Permits for disposing of certain hazardous materials: 8 incidents since 2001 (latest in FY 2013)Potential to raise ”red flags” to our regulators
Improvements900 containers with non-PDF MSDS (down from 1,600 a year ago)20% of CMTS inventories were not certified quarterly in FY13
(down from 25% in FY 2012)
28
Assessment of PrioritiesCategory: Regulated Waste
Including: Collection, storage, off-site shipment, recycling, disposal of
• Hazardous waste• Medical waste • Energetic waste• State regulated industrial or chemically
contaminated wastes• Universal and special waste
FY 2012 FY 2013 FY 2014 Comments
Medium High ? Hazardous Waste continues to be issue during facility audits
Environmental Priority Assessment
29
Assessment of PrioritiesCategory: Regulated Waste
Health and safety concernsNon-compliance with
regulations could lead to enforcement action (civil & criminal penalties)
Reoccurring internal findings include:Labeling of hazardous waste
containersFailure to keep waste containers
closedFailure to comply with Universal
waste requirements FY09 FY10 FY11 FY12 FY130
5
10
15
20
25
30
35
40
45
23
34
30
16
41
Waste Findings- Facility Audits
30
Assessment of PrioritiesCategory: Natural resourcesIncluding:
• Land use and resources• Wetlands and floodplains• Threatened and endangered species• Wildlife• Ecosystems• Oceans and coastal zones
FY 2012 FY 2013 FY 2014 Comments
Medium Medium High Natural resources management program gaining visibility
Environmental Priority Assessment
Natural ResourcesTree Management
Loss of established trees in recent years with construction and demolition projects, storm damage, disease, and maintenance
No Tree Master Plan to ensure future reestablishment Wildlife Management
Fairly large populations of fox, deer, raccoon, etc. Increase in problematic human-animal interactions due to feeding
of animalsWetlands/Floodplains
Protected areas under Chesapeake Bay ActConsiderations for all future developmentWetlands/Floodplains increasing with sea level rise
Natural Resources Management interrelated with land use management and stormwater retention requirements
31
32
Assessment of PrioritiesCategory: Remediation/RestorationIncluding:
• Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) sites
• Resource Conservation and Recovery Act sites
• Tank sites
FY 2012 FY 2013 FY 2014 Comments
Medium Medium MediumLaRC is on NPL. EPA supports LaRC on plan to de-list from NPL. Construction/ demolition project managers consider possibility of contamination discovery.
Environmental Priority Assessment
Assessment of PrioritiesCategory: Solid waste (non-hazardous)
33
Including: • General trash• Construction waste• Solid waste landfills• Waste prevention and
recycling
FY 2012 FY 2013 FY 2014 Comments
Medium Medium MediumDiversion rate is high (89% in FY 12 due to waste-to-energy steam plant); opportunities for increasing recycling & composting; low
regulatory/legal risk
Environmental Priority Assessment
34
Assessment of PrioritiesCategory: Sustainable acquisition
• Affirmative procurement/ Green purchasing (energy/water efficient products, biobased, etc.)
• Electronics stewardship
FY 2012 FY 2013 FY 2014 Comments
High Medium MediumSustainable acq. requirements included in contracts, NF 1707 required for purchases,
training provided for NF 1707 users
Environmental Priority Assessment
2006 2007 2008 2009 2010 2011 201250%
55%
60%
65%
70%
75%
80%
85%
76%74% 75%
77%
68% 67%
81%
Compliance – Annual Data Call
Note – Beginning in 2012 data call does not include P-card purchases (only contracts and large PRs (above micro-purchase threshold)) – per HQ policy.
35
Assessment of PrioritiesCategory: Sustainable facilities
Including: • High-performance and
sustainable buildings • Encroachment
FY 2012 FY 2013 FY 2014 Comments
High Medium Medium
Sustainability incorporated in ViTAL planning and new construction. Recent updates to
standards and specifications include sustainable principles. Key personnel trained
in LEED. Meeting Federal requirement for LEED Silver new construction
Environmental Priority Assessment
36
Assessment of PrioritiesCategory: Toxic substancesIncluding:
• Asbestos• Lead products (including paint)• Mercury• Polychlorinated biphenyls• Pesticides/herbicides• Radioactive materials
FY 2012 FY 2013 FY 2014 Comments
Medium Medium Medium High legal/regulatory scrutiny, but management controls are effective.
Environmental Priority Assessment
Assessment of PrioritiesCategory: Water quality
37
Including: • Drinking water• Groundwater• Storm water• Erosion & Sediment Control• Sanitary or domestic wastewater• Industrial wastewater
FY 2012 FY 2013 FY 2014 Comments
High High High
More rapidly changing regulatory environment than any other category; new
Virginia stormwater regulations, TMDLs, new permitting requirements, Administrative Order for I&I, EISA requirements, and
climate change impacts. Intense construction and demo activities.
Environmental Priority Assessment
38
Next stepsSeptember 2013: FY14 High Priorities FinalizedOctober 2013: Draft Objectives/Targets Developed, Submitted
to Committee for CommentNovember 2013: Objectives/Targets Finalized, Begin to Be
ImplementedJanuary 2014: Next EMC Meeting
Thank You! Your participation is appreciated.
QUESTIONS? DISCUSSION?
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