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The Payroll Department Upgrades KRONOS!!!
With this new system upgrade comes a few
enhancements. Timecard editing and the Approval process
remains the same. Employee punches can be viewed in Real Time by
Supervisors.
INTRODUCTION
Daily or Range of Dates Approvals
Reports – Including Page breaks by Employee on Time Detail Reports
New Online Help Feature – Use of Key word in Search box
Scheduling – Some new features, less group oriented
Calendar View - Analysis Tool for trends in Employee absenteeism and tardiness
Enhancements that may be useful to KRONOS Supervisors
How it works:
Daily Approvals can be done from an Employee’s Timecard. Supervisor will need to select a date, range of dates or an entire pay period.
Once an Approval is applied to a particular time period:
Edits can no longer be made to that time period. The Approved time period will appear with a Gray background. The Insert and Delete Row icons will disappear.
Applying a Daily Approval in V 5.1
Applying the Approval
STEP 1 - Select a detail genie (Pay Period Close Genie or Reconcile Timecard Genie)
Applying the Approval
STEP 2 - Highlight the employee you would like to Approve and click on Timecard. (Please ensure that all Missed punches have been updated for the time period you are about to approve.)
Applying the Approval
STEP 3 - In the Time period drop box, select the time period you would like to Approve
(e.g. 9/12/2006)
Applying the Approval
STEP 6 - ‘1 Partial’ should now appear next to the Employee’s name in the ‘Manager Approval’ column. This means the Timecard was partially approved by one Supervisor
Removing an Approval
Please Note: Only the original approver can remove his/her approval. No change can be made to the approved date or range of dates until a removal has been done.
STEP 1 - Select a detail genie (Pay Period Close Genie or Reconcile Timecard Genie)
Removing an Approval
STEP 3 - Select the time period you want to Remove the earlier Approval from
(e.g. 9/12/06)
Removing an Approval
STEP 6 - Click on ‘Refresh,’ the “1 partial” in the Managers Approval column should now disappear
How it works:
New Reports are now available including the Timecard Signoff/Approval Audit Trail.
Time Detail Report can now include Page breaks by employee by using the Options section.
Reports
STEP 1 - Go into the Reconcile Timecard or Pay period Close Genie
Running Timecard Signoff/Approval Audit Trail Report
STEP 6 - Highlight Timecard Sign-off/Approval Audit Trail
Running Timecard Signoff/Approval Audit Trail Report
STEP 9 - Keep clicking on Refresh status until status column reads as Complete
Running Timecard Signoff/Approval Audit Trail Report
STEP 10 - Once status is complete click on View Report or double click on the highlighted report. (Please ensure your Pop-up Blocker has been disabled)
Running Timecard Signoff/Approval Audit Trail Report
STEP 11 - You can now view when and who approved an employee’s timecard
Running Timecard Signoff/Approval Audit Trail Report
STEP 1 - Go into Reconcile Timecard or Pay period Close Genie
Running a Time Detail Report with Page Breaks
STEP 2 - Select Pay period, Specific date or Range of dates
Running a Time Detail Report with Page Breaks
STEP 11 - Click on Refresh status until status column reads as Complete
Running a Time Detail Report with Page Breaks
STEP 12 - Once status is complete click on View Report. (Please ensure your Pop-up Blocker has been disabled)
Running a Time Detail Report with Page Breaks
STEP 13 - You can now view each employee’s hours on a separate page.
How it works:
Select the Question mark icon (?) in the tool bar.
Locate the Search tab which is now available.
Type in a key word to find information on a particular topic such as Reports.
Online Help Feature
STEP 2 - Click on the Question mark icon (?) located on the top right hand corner
Finding Help in Kronos 5.1
STEP 4 - You can search by either a topic or Click on the Search button and search using a key word
Finding Help in Kronos 5.1
How it works:
Note that pre-existing schedules will be converted to 5.1 and will continue to function in the same way as 4.3 with the following enhancements:
The Schedule Editor has replaced the Schedule Planner Genie.
You should now be able to schedule a pay code for consecutive days using the Schedule Editor genie.
Enhanced Scheduling
STEP 6 - Select the “Pay code”
(e.g. 458 Education/Training)
Scheduling a Pay Code for Consecutive days
STEP 7 - Fill in the “Amount” of hours
(e.g. 8 if employee is an 80 hour or 7.5 if employee is 75 hours)
Scheduling a Pay Code for Consecutive days
STEP 9 - Fill in the “Number of Days” the employee will be out
(e.g. 5)
Scheduling a Pay Code for Consecutive days
STEP 11 - Click “Save”
(The gold bar at the top should disappear)
Scheduling a Pay Code for Consecutive days
STEP 12 - Next to the employee’s name, you should see the Pay code and the amount of hours for each day the employee will be out
Scheduling a Pay Code for Consecutive days
STEP 13 - If you go into the employee’s timecard, you should also see the Pay code and the amount of hours for each day the employee will be out
Scheduling a Pay Code for Consecutive days
How it works:
Analysis tool for identifying trends in employee timekeeping.
This tool works well in conjunction with the Scheduling feature.
There will be further communications regarding the availability of this feature.
Calendar View
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