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Keystone Exams Spring 2011 Student Group & Precode Training Pennsylvania Department of Education Data Recognition Corporation. Presenter Ben Leer, Education Project Manager. PA eDIRECT. - PowerPoint PPT Presentation
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www.education.state.pa.us
Spring 2011 Keystone Exams Training
Keystone Exams Spring 2011
Student Group & Precode Training
Pennsylvania Department of Education
Data Recognition Corporation
www.education.state.pa.us
Spring 2011 Keystone Exams Training
Presenter
• Ben Leer, Education Project Manager
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Spring 2011 Keystone Exams Training
• PA eDIRECT is a web portal that is used for the Pennsylvania Voluntary Model Curriculum, Classroom Diagnostic Tools, and Keystone Exams
• Used by Technology Coordinators for the distribution of the PA Online Assessment software
• Used by Test Coordinators for access to the Test Setup tools and tutorials
• Student tutorials are available publicly on the PA eDIRECT site
• Users granted access to PA eDIRECT will be notified of their access through email
• Permissions based system
PA eDIRECT
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Spring 2011 Keystone Exams Training
Meeting Logistics• All participant microphones are currently muted.• Submit questions as we go using the Questions feature.• Use the “Raise Hand” button under the participant list to
indicate you have a question.• There will be a small (5 minute) break between the Field
Test and Operational discussion• At the end of the presentation, there will be a question-
and-answer period. • The host will read through the list of questions posed
throughout the presentation and then answer subsequent questions as they arise.
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Spring 2011 Keystone Exams Training
• Describe the Keystone Exams Student Group and Precode Process
• Highlight key dates for entering data during Precode Window
• Answer any questions regarding Keystone Exams Student Group/Precode Process
Training Objectives
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Spring 2011 Keystone Exams Training
Process Overview
Log-in to eDIRECT
Access Test Setup
Create/Edit Student Groups
Create/Edit Test Sessions
Begin Testing!
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Spring 2011 Keystone Exams Training
Key Dates
Assessments
Begin Date End Date
Precode Window February 28, 2011 March 18, 2011Test Set-up Available within eDIRECT February 28, 2011 May 17, 2011
Testing Window: Traditional 10-month Schedule*
May 2, 2011 May 10, 2011
Testing Window: Block Schedule* May 9, 2011 May 17, 2011
*For additional information on spring exam dates, please reference SAS, eDIRECT , or contact PA Customer Service.
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Spring 2011 Keystone Exams Training
Keystone Exams
ONLINETest Dates
Paper/Pencil Test Dates
Paper/Pencil Materials Return Date
Make-Up Test Dates
Make-Up Materials Return Date
Literature(Operational)
May 2-6, 2011
May 2-3, 2011
May 4, 2011 May 6 & 9, 2011
May 10, 2011
Biology(Operational)
May 2-6, 2011
May 2-3, 2011
May 4, 2011 May 6 & 9, 2011
May 10, 2011
Algebra I(Operational)
May 3-9, 2011
May 3-4, 2011
May 5, 2011 May 6 & 9, 2011
May 10, 2011
English Composition(Field Test)
May 3-9, 2011
May 3-4, 2011
May 5, 2011 May 6 & 9, 2011
May 10, 2011
Algebra II(Field Test)
May 4-10, 2011
May 4-5, 2011
May 6, 2011 May 6 & 9, 2011
May 10, 2011
Geometry(Field Test)
May 4-10, 2011
May 4-5, 2011
May 6, 2011 May 6 & 9, 2011
May 10, 2011
Traditional 10-month Schedule
www.education.state.pa.us
Spring 2011 Keystone Exams Training
Keystone Exams
ONLINETest Dates
Paper/Pencil Test Dates
Paper/Pencil Materials Return Date
Make-Up Test Dates
Make-Up Materials Return Date
Literature(Operational)
May 9-13, 2011
May 9-10, 2011
May 11, 2011 May 13 & 16, 2011
May 17, 2011
Biology(Operational)
May 9-13, 2011
May 9-10, 2011
May 11, 2011 May 13 & 16, 2011
May 17, 2011
Algebra I(Operational)
May 10-16, 2011
May 10-11, 2011
May 12, 2011 May 13 & 16, 2011
May 17, 2011
English Composition(Field Test)
May 10-16, 2011
May 10-11, 2011
May 10-11, 2011
May 13 & 16, 2011
May 17, 2011
Algebra II(Field Test)
May 11-17, 2011
May 11-12, 2011
May 13, 2011 May 13 & 16, 2011
May 17, 2011
Geometry(Field Test)
May 11-17, 2011
May 11-12, 2011
May 13, 2011 May 13 & 16, 2011
May 17, 2011
Block Schedule
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Spring 2011 Keystone Exams Training
Spring 2011 Keystone Exams
eDIRECT Log-in
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Spring 2011 Keystone Exams Training
PA eDIRECT
https://pa.drcedirect.com/
CDT/Keystone Exams New User Registration FormVoluntary Model Curriculum User Registration Form
To Log On Click Here
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Spring 2011 Keystone Exams Training
Enter email address & password, click ‘Log On’
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Spring 2011 Keystone Exams Training
Click on ‘Test Setup’
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Spring 2011 Keystone Exams Training
Spring 2011 Keystone Exams
FIELD TEST STUDENT GROUP & PRECODE PROCESS
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Spring 2011 Keystone Exams Training
Field Test Process Overview – Algebra II, Geometry, & English Composition
DRC creates Student Group(s)
Users define which
students will be tested
Users place students in appropriate
groups (by subject)
Test Sessions are system generated
Online Sessions will
print Test Tickets via
Test Sessions
Paper Sessions will
receive Precode labels
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Spring 2011 Keystone Exams Training
Paper Sessions - Precode Labels
– Districts will receive precode labels for use on the Paper/Pencil exam based on the students you identify in Student Groups.
– If no students are placed into Student Groups prior to March 18th, you will not receive precode labels and will need to hand bubble student information.
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Spring 2011 Keystone Exams Training
Field Test - Edit Student Group Manually
Select ‘Student Groups’
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Spring 2011 Keystone Exams Training
Select Administration – Keystone Exams Spring 2011
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Select School
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Click ‘Find Student Groups’
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Please take note of Group Names for future reference
DRC created Student Groups will now appear without
Students
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Select ‘View/Edit Group’
Field Test - Edit Student Group Manually
In this demo we will edit English Composition
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Spring 2011 Keystone Exams Training
Group Name and Teacher will populate
Field Test - Edit Student Group Manually
This will be the exact Teacher that will appear in all schools
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Spring 2011 Keystone Exams Training
Search for students by grade
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Click ‘Find Students’
This search will display Grade 8 Students within the designated School
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Students who fit criterion appear in ‘Available Students’
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Select Students and move into ‘Students in Group’
To select Students: Hold Ctrl key + click on Students
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Selected students now appear in ‘Students in Group’
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Click ‘Save’
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
Updated Student Count now appears
Field Test - Edit Student Group Manually
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Spring 2011 Keystone Exams Training
• Test Sessions will be created by DRC, based on the enrollments entered.
• Paper/Pencil ONLY– Students will be added to a Test Session by DRC. – Test Session will indicate the paper test mode.– All Students will receive a Student Precode Label if added to
Student Group by March 18, 2011.– Students added after March 18th will need to have a
District/School Label used on the answer book for testing. This will require Administrators to hand bubble Student Information (PAsecureID, Class, Birthdate, Etc.) on the Keystone Exams.
Field Test – Test Sessions
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Spring 2011 Keystone Exams Training
• Dual (Online & Paper/pencil):• Students will be added to a test session by DRC.• Two Test Sessions will be created for Dual enrolled schools:
– Online– Paper/pencil
• Students split 50/50 between the two Test Sessions– NOTE: There is no control over which mode (paper or online)
students will take. This is done randomly to achieve nonbiased results for data analysis purposes.
• All Students added to the paper/pencil Test Session will receive a precode label if added to a Student Group by March 18, 2011.
Field Test - Test Sessions (cont.)
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Spring 2011 Keystone Exams Training
Field Test Questions?
5 minute Question & Answer break
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Spring 2011 Keystone Exams Training
Spring 2011 Keystone Exams
OPERATIONALSTUDENT GROUP & PRECODE PROCESS
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Spring 2011 Keystone Exams Training
Operational Process Overview –
Algebra I, Biology, & Literature
DRC uploads Students onto
eDIRECT
Users define which
students will be tested
Users create/name
Student Groups
Users create/name
Test Sessions
Online Sessions will
print Test Tickets via
Test Sessions
Paper Sessions will
receive Precode labels
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Spring 2011 Keystone Exams Training
Operational – Add Student Group Manually
Click on ‘Student Groups’
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Spring 2011 Keystone Exams Training
Select Administration
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
School users will have both District and School populate
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
Click ‘Add Student Group’
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
New window appears
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
Create/Name the Group
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
Select Teacher
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
Search for students by grade
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
Click ‘Find Students’
Operational – Add Student Group Manually
This search will display Grade 8 Students within the designated School
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Spring 2011 Keystone Exams Training
Students who fit criterion appear in ‘Available Students’
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
Select students and move into ‘Students in Group’
Operational – Add Student Group Manually
To select Students: Hold Ctrl key + click on Students
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Spring 2011 Keystone Exams Training
Selected students now appear in ‘Students in Group’
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
Select ‘Save’ or ‘Save & Add Another Group’
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
After selecting ‘Save & Add Another Group’ this new window appears
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
After selecting ‘Save’, this screen will appear with new Student Group(s)
Operational – Add Student Group Manually
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Spring 2011 Keystone Exams Training
What if I incorrectly assign a Student Group to the wrong
Teacher?
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Spring 2011 Keystone Exams Training
Re-assign Teacher - Student Group
Select improperly assigned Student Group(s)
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Spring 2011 Keystone Exams Training
Re-assign Teacher - Student Group
Click ‘Reassign Group’
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Spring 2011 Keystone Exams Training
Re-assign Teacher - Student Group
Select correct teacher
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Spring 2011 Keystone Exams Training
Re-assign Teacher - Student Group
Click ‘Assign’
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Spring 2011 Keystone Exams Training
Re-assign Teacher - Student Group
New teacher displayed
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Operational & Field Test Exams
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Spring 2011 Keystone Exams Training
Uploading Student Groups Overview• Operational Student Groups:
– Add/create new Student Groups– Add students to existing Student Groups
• Must match Student Group Name & Teacher
• Field Test Student Groups:– Add students to preloaded Student Groups– Please note: Student Group Name and
Teacher must be an EXACT match to DRC preloaded groups
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Click on ‘Student Groups’
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Select ‘Upload Student Groups’ tab
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Click ‘File Layout’
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Spring 2011 Keystone Exams Training
This file will now open. Please print from eDIRECT for future reference.
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Click on ‘Sample File’ and save to your desktop
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Operational Testing: When adding new Student Groups, the file may contain multiple (unique) Student Groups.
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Field Test – When updating and adding new students to preloaded Student Groups, the Student Group Name, Teacher Name, and PPID must match EXACTLY to update preloaded
student groups with students.
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Spring 2011 Keystone Exams Training
Uploading Student Groups
• Operational Testing – Each Student Group Name signifies a unique group.
• Field Test – Each Student Group Name represents a single preloaded group.
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Select Administration
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Spring 2011 Keystone Exams Training
Uploading Student Groups
All users will have this field pre-populated
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Spring 2011 Keystone Exams Training
Uploading Student Groups
School users will have District and School pre-populated
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Spring 2011 Keystone Exams Training
Uploading Student Groups
If uploading students for the Field Test, make sure
‘Field Test (Update Only)’ is checked.
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Spring 2011 Keystone Exams Training
Uploading Student Groups
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Select Browse and Search for the file you
created
• If administering both Operational and Field Test Exams, create two(2) separate files (One Operational and One Field Test)
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Spring 2011 Keystone Exams Training
Uploading Student Groups
Click ‘Upload’ and check for errors
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Spring 2011 Keystone Exams Training
TEST SESSIONSOperational Keystone Exams
Online & Paper/Pencil
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Spring 2011 Keystone Exams Training
Quick Note – Field Test
Test Sessions• After adding Students to Student Group(s),
Test Sessions will be created by DRC.• Test Sessions will become visible March
22, 2011.
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Spring 2011 Keystone Exams Training
Test Sessions Overview• Test Sessions are created to manage smaller
group testing and indicate the mode to be used for testing (Online or Paper).
• Paper – Test Sessions must be completed by March 18th to receive Precode Labels.– Students added after March 18th, will need to have a
District/School Label used on the answer book for testing. This will require Administrator’s to hand bubble Student Information (PAsecureID, Class, Birthdate, Etc.) on the Keystone Exams.
• Online – Test Sessions must be completed prior to the testing window.
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Spring 2011 Keystone Exams Training
Test Sessions
Click on ‘Test Sessions’
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Spring 2011 Keystone Exams Training
Show Test Sessions
Select Administration
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Spring 2011 Keystone Exams Training
Show Test Sessions
Select School
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Spring 2011 Keystone Exams Training
Show Test Sessions
Click on ‘Show Sessions’
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Spring 2011 Keystone Exams Training
Add Test Sessions
Click on ‘Add Session’
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Spring 2011 Keystone Exams Training
Add Test Sessions
Name the Test Session after teacher/period/subject/class/etc.
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Spring 2011 Keystone Exams Training
Add Test Sessions
Select Content Area
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Spring 2011 Keystone Exams Training
Add Test Sessions
Select Assessment
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Spring 2011 Keystone Exams Training
Add Test Sessions
Select Mode
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Spring 2011 Keystone Exams Training
Add Test Sessions
‘Begin Date’ and ‘End Date’ populate dependent upon previous enrollment
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Spring 2011 Keystone Exams Training
Add Test Sessions
Search for students by Teacher
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Spring 2011 Keystone Exams Training
Add Test Sessions
Select Teacher that you previously created Student Groups
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Spring 2011 Keystone Exams Training
Add Test Sessions
Student Groups that were created for selected teacher will appear in this drop-down
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Spring 2011 Keystone Exams Training
Add Test Sessions
Click on ‘Find Students’
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Spring 2011 Keystone Exams Training
Add Test Sessions
Move all selected students into the Test Session
These students are within the selectedStudent Group (Teacher – Algebra P. 2)
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Spring 2011 Keystone Exams Training
Add Test Sessions
Students are now in the Test Session – Click ‘Save’
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Spring 2011 Keystone Exams Training
Show Test Sessions
Test Session will now appear
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Spring 2011 Keystone Exams Training
Show Test Sessions
View/Edit
Export Details
View/Print Online Test Tickets
Print All Online Test Tickets
Delete
More information regarding this functionality will be provided during the Test Coordinator Training.
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Spring 2011 Keystone Exams Training
Brief Overview• Operational Exams
– Create Student Groups (manually or via upload)– Create Test Sessions
• Paper Sessions - All Students will receive a Student Precode Label if added to a Test Session by March 18, 2011.
• Online sessions must be completed prior to online testing.
• Field Test Exams– Add students to the preloaded Student Groups. – Test Sessions will be created by DRC the following
business day.• Paper Sessions - All Students will receive a Student Precode
Label if added to a Test Session by March 18, 2011.• Online sessions must be completed prior to online testing.
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Spring 2011 Keystone Exams Training
Contact Information
DRC Pennsylvania Customer Service TeamPhone: 1-888-551-6935
Fax: 763-268-2567
Email: PAcustomerservice@datarecognitioncorp.com
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Spring 2011 Keystone Exams Training
Questions?
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