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8/14/2019 Ken's Talk Payroll in Excel for 2010
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Braverman , Kenny PERIOD ENDING: 12/31/09
SS #: 000-00-0000
Hourly Rate $35.00
Hours This Period 47.00 YTD Hours 47.00
Current Per Diem Expenses 0.00 YTD Per Diem Expenses 0.00
Current Period Commission YTD CommissionGross Pay: 1,645.00 YTD Gross Pay: 1,645.00
401(k) Current 49.35 401(k) YTD 49.35
TAXABLE GROSS: 1,595.65 YTD TAXABLE: 1,595.65
FED TAX: 99.99 YTD FED TAX: 99.99
FICA: 101.99 YTD FICA: 101.99
MM FICA 23.85 YTD MM FICA: 23.85
STATE:VA 71.61 YTD STATE:VA 71.61
Net Pay: 1,298.21 YTD Net Pay: 1,298.21
Total Check/Deposit Amount $1,298.21
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Employee List
# Married? State Last Name First Name
1 1 Yes 1 VA Braverman Kenny
2 2 Emp
3 3 Emp
4 4 Emp
5 5 Emp
6 6 Emp
7 7 Emp
8 8 Emp
9 9 Emp
10 10 Emp
11 11 Emp
12 12 Emp
13 13 Emp
14 14 Emp
15 15 Emp
16 16 Emp
17 17 Emp
18 18 Emp
19 19 Emp
20 20 Emp
21 21 Emp
22 22 Emp
23 23 Emp
24 24 Emp
25 25 Emp
26 26 Emp
27 27 Emp
28 28 Emp
29 29 Emp
30 30 Emp
31 31 Emp
32 32 Emp
Fed W-4Allow
StateExemp
Add'lStateExemp
CountyTax Rate
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SS#
000-00-0000
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# State Last Name First Name SS#
1 12/31/09 VA Braverman Kenny 000-00-0000 47.00 $35.00
1 1/15/10 VA Braverman Kenny 000-00-0000 98.00 $35.001 1/31/10 VA Braverman Kenny 000-00-0000 98.00 $35.00
1 2/15/10 VA Braverman Kenny 000-00-0000 76.00 $35.00
1 2/28/10 VA Braverman Kenny 000-00-0000 88.00 $35.00
1 3/15/10 VA Braverman Kenny 000-00-0000 87.00 $35.00
1 3/31/10 VA Braverman Kenny 000-00-0000 89.00 $35.00
1 4/15/10 VA Braverman Kenny 000-00-0000 89.00 $35.00
1 4/30/10 VA Braverman Kenny 000-00-0000 87.00 $35.00
1 5/15/10 VA Braverman Kenny 000-00-0000 98.00 $35.00
1 5/31/10 VA Braverman Kenny 000-00-0000 87.00 $35.00
1 6/15/10 VA Braverman Kenny 000-00-0000 98.00 $35.00
1 6/30/10 VA Braverman Kenny 000-00-0000
1 7/15/10 VA Braverman Kenny 000-00-00001 7/31/10 VA Braverman Kenny 000-00-0000
1 8/15/10 VA Braverman Kenny 000-00-0000
1 8/31/10 VA Braverman Kenny 000-00-0000
1 9/15/10 VA Braverman Kenny 000-00-0000
1 9/30/10 VA Braverman Kenny 000-00-0000
1 10/15/10 VA Braverman Kenny 000-00-0000
1 10/31/10 VA Braverman Kenny 000-00-0000
1 11/15/10 VA Braverman Kenny 000-00-0000
1 11/30/10 VA Braverman Kenny 000-00-0000
1 12/15/10 VA Braverman Kenny 000-00-0000
2 12/31/09 0 2 Emp 0
2 1/15/10 0 2 Emp 02 1/31/10 0 2 Emp 0
2 2/15/10 0 2 Emp 0
2 2/28/10 0 2 Emp 0
2 3/15/10 0 2 Emp 0
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2 11/15/10 0 2 Emp 0
PayPeriodEnding
AdditionalFederal TaxWithheld
PeriodHours
HourlyRate
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2 11/30/10 0 2 Emp 0
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3 2/28/10 0 3 Emp 03 3/15/10 0 3 Emp 0
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5 12/31/09 0 5 Emp 0
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29 2/28/10 0 29 Emp 029 3/15/10 0 29 Emp 0
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30 12/31/09 0 30 Emp 0
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30 9/30/10 0 30 Emp 030 10/15/10 0 30 Emp 0
30 10/31/10 0 30 Emp 0
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30 12/15/10 0 30 Emp 0
31 12/31/09 0 31 Emp 0
31 1/15/10 0 31 Emp 0
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31 2/28/10 0 31 Emp 0
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31 3/31/10 0 31 Emp 031 4/15/10 0 31 Emp 0
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32 4/30/10 0 32 Emp 032 5/15/10 0 32 Emp 0
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32 9/15/10 0 32 Emp 0
32 9/30/10 0 32 Emp 0
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Commission 401K % 10 Items to Reconcile
3.00% $1,298.21
$250.00 3.00% $2,685.533.00% Look $2,531.53
3.00% Look $2,000.82
3.00% Look $2,291.56
$600.00 3.00% Look $2,671.98
3.00% Look $2,315.79
3.00% Look $2,315.79
3.00% Look $2,267.33
3.00% Look $2,531.53
3.00% Look $2,267.33
3.00% Look $2,531.53
Per DiemHourlyRate
ActualCheck
Amount Paychecksto Reconcile
VarianceAmount $
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Form 941 for Period Ending ---> 12/31/09
Employee Name SS# Gross Pay Fed Tax FICA MM FICA Total 941 Tax
KennyBraverman 000-00-0000 1,645.00 1,595.65 99.99 101.99 23.85 351.67
Emp2 - - - - - -
Emp3 - - - - - -
Emp4 - - - - - -
Emp5 - - - - - -
Emp6 - - - - - -
Emp7 - - - - - -
Emp8 - - - - - -
Emp9 - - - - - -
Emp10 - - - - - -
Emp11 - - - - - -
Emp12 - - - - - -
Emp13 - - - - - -
Emp14 - - - - - -
Emp15 - - - - - -
Emp16 - - - - - -
Emp17 - - - - - -
Emp18 - - - - - -
Emp19 - - - - - -
Emp20 - - - - - -Emp21 - - - - - -
Emp22 - - - - - -
Emp23 - - - - - -
Emp24 - - - - - -
Emp25 - - - - - -
Totals 1 $1,645.00 $1,595.65 $99.99 $101.99 $23.85 $351.67
Employees
Taxable Gross
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State Tax
Start Period 3/15/10
# Employee Name SS# State YTD State Tax #
1 KennyBraverman 000-00-0000 VA $184.19 $892.36 1
2 Emp2 $- $- 2
3 Emp3 $- $- 3
4 Emp4 $- $- 4
5 Emp5 $- $- 5
6 Emp6 $- $- 6
7 Emp7 $- $- 7
8 Emp8 $- $- 8
9 Emp9 $- $- 9
10 Emp10 $- $- 10
11 Emp11 $- $- 11
12 Emp12 $- $- 12
13 Emp13 $- $- 13
14 Emp14 $- $- 14
15 Emp15 $- $- 15
16 Emp16 $- $- 16
17 Emp17 $- $- 17
18 Emp18 $- $- 18
19 Emp19 $- $- 19
20 Emp20 $- $- 20
21 Emp21 $- $- 21
22 Emp22 $- $- 22
23 Emp23 $- $- 23
24 Emp24 $- $- 24
25 Emp25 $- $- 25
26 Emp26 $- $- 26
27 Emp27 $- $- 27
28 Emp28 $- $- 28
29 Emp29 $- $- 29
30 Emp30 $- $- 30
31 Emp31 $- $- 31
32 Emp32 $- $- 32
Period Reports
Employee Name SS# State
KennyBraverman 000-00-0000 VA $948.88
Emp2 $-
Emp3 $-
Current PeriodState Tax
Period StateTax
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Emp4 $-
Emp5 $-
Emp6 $-
Emp7 $-
Emp8 $-
Emp9 $-
Emp10 $-Emp11 $-
Emp12 $-
Emp13 $-
Emp14 $-
Emp15 $-
Emp16 $-
Emp17 $-
Emp18 $-
Emp19 $-
Emp20 $-
Emp21 $-
Emp22 $-Emp23 $-
Emp24 $-
Emp25 $-
Emp26 $-
Emp27 $-
Emp28 $-
Emp29 $-
Emp30 $-
Emp31 $-
Emp32 $-
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eports
End Period 6/15/10
Employee Name SS# State YTD State Tax
KennyBraverman 000-00-0000 VA $171.16 $1,841.24
Emp2 $- $-
Emp3 $- $-
Emp4 $- $-
Emp5 $- $-
Emp6 $- $-
Emp7 $- $-
Emp8 $- $-
Emp9 $- $-
Emp10 $- $-
Emp11 $- $-
Emp12 $- $-
Emp13 $- $-
Emp14 $- $-
Emp15 $- $-
Emp16 $- $-
Emp17 $- $-
Emp18 $- $-
Emp19 $- $-
Emp20 $- $-
Emp21 $- $-
Emp22 $- $-
Emp23 $- $-
Emp24 $- $-
Emp25 $- $-
Emp26 $- $-
Emp27 $- $-
Emp28 $- $-
Emp29 $- $-
Emp30 $- $-
Emp31 $- $-
Emp32 $- $-
Current PeriodState Tax
yTax
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State Max/yr RateCO $10,000 11.02%
DC $9,000 6.20%
OK $14,200 0.10%
TX $9,000 0.10%
VA $8,000 0.18%
MD
IN
# Name State for UI Yr Tax Max
1 KennyBraverman DC 9,000 -
2 - -
3 - -
4 - -
5 - -
6 - -
7 - -
8 - -
9 - -
10 - -
11 - -
12 - -
13 - -
14 - -
15 - -
16 - -
17 - -
18 - -
19 - -
20 - -
21 - -
22 - -
23 - -
24 - -
25 - -
26 - -
27 - -
28 - -
29 - -
30 - -
31 - -
32 - -
Totals $- $-
State UnempReport fo
3/15 YTD GrossPay
Q1 Wages Subjectto UI Tax
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Q1 UI Tax Due
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
$- $- $-
loyment Insurancer all Employees
Q1 Excess NOTSubject to UI
Tax6/15 YTD Gross
Pay
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Form 940 for 2010 1
Pick your Quarter or Year End Report --> Q1# Name
3) Total Payments to all Employees $- 1 KennyBraverman
4) Payments exempt from FUTA Tax $- 2 Emp2
5) Total payments in excess of $7,000 $- 3 Emp36) Subtotal $- 4 Emp4
7) Total FUTA Wages $- 5 Emp5
8) FUTA Tax Before Adjustment $- 6 Emp6
Were all FUTA wages exempt from state UI? No 7 Emp7
9) Adj if wages are exempt from state UI $- 8 Emp8
10) Some FUTA exempt? 9 Emp9
11) Credit Reduction 10 Emp10
12) Total FUTA tax after Adjustments $- 11 Emp11
13) FUTA Deposited this year $- 12 Emp12
14) Balance Due $- 13 Emp13
15) Overpayment $- 14 Emp14
15 Emp1516 Emp16
FUTA Deposit Payment History 17 Emp17
Date & Bank Amount 18 Emp18
19 Emp19
20 Emp20
21 Emp21
22 Emp22
23 Emp23
Total Deposit Payments $- 24 Emp24
25 Emp25
26 Emp2627 Emp27
28 Emp28
29 Emp29
30 Emp30
31 Emp31
32 Emp32
Totals
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2 3 7 13 19
DC
$- $- $- $-
State for UI
3/15 YTD GrossPay
6/15 YTD GrossPay
9/15 YTDGross Pay
12/15 YTDGross Pay
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Ken's Talk Payroll
Question will appear below
1
# Question1 How do I add (edit) employees personal information?
2 What if I have more than 32 employees?
3 What is the best way to enter employee hours and 401(k)
4 What do the colors of the cells mean?
5 What is the "Paychecks to reconcile" on the "Hours" Tab?
6 How do I view / print the Form 941 for pay period tax paym
7 How to I enter employees on the "State Tax" Tab?
8 How do I sort and subtotal employees by state in the "Stat9 How do I subtotal the "State Tax" Tab?
10 How do I remove Subtotals on the "State Tax" Tab?
11 How do I Subtotal the Period Reports on the "State Tax" T
12 How do I know what range my Period Reports is showing
13 How do I use the "State UI" Tab?
14 How do I use the "FUTA" Tab?
15 How do I enter in Gross Pay for each Quarter in the "State
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Type the # of the Question
below
How do I add (edit) employeespersonal information?
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2010 in Excel Instructions
Answer will appear below
Answer Go to the "Employees" Tab and fill in the light blue cells (columns B through J) with the proper Federal, State, &
The Ken's Talk Payroll 2010 in Excel Sprapp can support 100s of employees, contact Ken @ (703) 531-8960 to
Here is the color scheme, LIGHT BLUE = places where you enter in data; BLACK = Do not touch, RED = Place
A good payroll system checks to make sure the amounts paid match the actual checks cashed by employees. T
Click on the "Form 941" Tab and choose the "Pay Period Ending" you would like to view. *Note - It is common t
You will need to enter new employees names (First name-no space-Last Name, eg. KenBraverman) in the light
Once you have entered your employees names in the blue cells in all 3 spots, you can sort employees by stateOn the "State Tax" Tab, HIGHLIGHT cells A4 to M36 (A4-not A5 because we need to include headers for Subto
The easiest way to remove subtotal is to highlight everything (top left corner) or if you prefer - highlight the area
On the "State Tax" Tab, HIGHLIGHT Cells C50 to F82 (include headers of course) Click "Subtotal" you want th
The "End Period" is the last payroll period ending that you want included in your Period Report and the "Start P
First match your employees names to their employee number and type them in the cells in blue. Then choose t
The FUTA Tab for Federal Unemployment does not require you to enter the name of the employee, but you do
Answer coming soon
Go to the "Employees" Tab and fill in the light blue cells (columns Bthrough J) with the proper Federal, State, & Personal Information.
Doing this will automatically transport their info to the main database of payroll info in the 'Hours" Tab.
Go the "Hours' Tab and use the filters placed on the title row to display the information you want. For example, i
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Personal Information. Doing this will automatically transport their info to the main database of payroll info in the '
purchase a version that can support your needs.
s where you enter in data from another source (like a bank statement excel workbook)
he RED column titled "Actual Check Amount" is where you enter in the amount that was cashed per your bank re
hide rows of non active employees. Make sure you unhide rows when viewing a new period to make sure no ac
blue cell next to the matching employee # from the "Employees" Tab. You will notice that you have to enter the n
and subtotal each states' taxes due. HIGHLIGHT from cells A5 to M36 and click "Sort" from the Excel menu abovtals) and click "Subtotal". The Subtotal window will appear, you want these parameters: At each change in "(1) S
where the subtotals appear and click "Subtotal" the menu will open up and you click "Remove All" from the botto
se parameters: At each change in "State", "Sum", unclick and boxes that have been automatically clicked and th
riod" is the last period that you do NOT want included in the Period Report. For example, a Period Report that wi
e corresponding state that each employee uses for Unemployment. (This can be different from state tax sometim
need to choose the state that each employee reports for Unemployment purposes, they are in light blue.
f you are entering in info for the Pay Period 1/15/10, Click the arrow at the bottom right corner of the "Pay Period
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ours" Tab.
cords. If that amount matches the amount calculated by the payroll system - the item will be removed from the "P
tive employees are hidden.
ame 3 times (start period, ending period, and scroll down to enter it in the period reports section.
e. Sort by "State" Column D (from Z to A), then by "Name" Column B (from A to Z). Also sort the Period Report Sate", "Sum", unclick any boxes that have been checked automatically and check the boxes for "(1) YTD State Ta
left of the popup window.
en click "Period State Tax".
ill show Q2 will be "Start Period" = 3/15/10 and "End Period" = 6/15/10. Pay Periods 3/31, 4/15, 4/30, 5/15, 5/31,
es, which is why you have to choose the state here. Entering in Gross Pay will be discussed in a later question (c
Ending" column and select "1/15/10" from the drop down list. *Note - never use the "Sort" feature in the "Hours"
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from A to Z). Proceed to subtotals (Question 9)p left to shrink it down the state level (better for viewing)
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