IT-SUPPORTED STATE-LAND MANAGEMENT IN A · PDF fileBVVG IT-SUPPORTED STATE-LAND MANAGEMENT IN...

IT-SUPPORTED STATE-LAND MANAGEMENT IN A TRANSITIONAL ENVIRONMENT

- Examples from Eastern Germany and Mongolia -

TOPICS

1 BVVG´S LAND INFORMATION SYSTEM

• History and main components

• IT-strategy and development

• Identification of market values

• Sales and lease support

2 THE „LANDMANAGER SOFTWARE PACKAGE“ A LAND INFORMATION SYSTEM FOR MONGOLIA

• History

• Key elements

3 LESSONS LEARNED

1 BVVG‘s Land Information System 3 2

BVVG Seite 2

HISTORY BVVG´s Mission:

• Founded in 1992 as subsidiary of the German Treuhandanstalt (THA-Privatization Agency) • Sources of property: mainly expropriations between 1945 to 1949 and between 1949 to 1989

• 1992: approx. 1.8 m ha of agricultural land and 1.4 m ha of forestry land

Tasks:

• Interim management (short and long-term lease) until decision on restitution/allocation/privatisation • Privatisation according a Land Purchase Programme and selling at market value

BVVG Seite 3

BVVG´s Institutional Design

• Up to 12 Branches (in 2012: 8 2016: 4) for operational business

• Headquarters for central management, monitoring and supervision of tasks

• IT-Department at BVVG headquarters as precondition for centralized IT-support and information management

BVVG Seite 4

Main IT-Architecture BVVG - Terminal-Server-Architecture with an CITRIX-based virtualised environment

Mobile Computing for

home-office workers

Branch ...

Terminalserverfarm

Internet

Branch 1

Branch 8

Raum A Raum B

BVVG from 2011 on:

Around 70 centrally managed

servers, no servers are local

BVVG Headquarters (Berlin) – IT-Department

External third-pary service-provider

for SAP-Datamanagement

External third-party service-provider

for basic land-information data-base.

Firewall

BVVG Seite 7

Basic Land Information Database

Online data-exchange with cadastre agencies of the five federal states and the federal agency for

cadastre and mapping

BVVG-Webpage BVVG-GIS (ESRI)

Other office-applications for automated business letters, contracts, Reporting/query tools, Archiving tools etc.

Enterprise Resource Planning with SAP

Email & Knowledge Database via Intranet

BVVG Seite 8

Data Management of Large Data Sets • Ca. 12 GB alphanumerical data

• More than 600 tables, views and catalogues

• Approx. 8,000,000 parcels with approx. 7,000,000 ha (historic and current data)

• Vector data – approx. 40 GB

I.e. cadastral maps, infrastructure, regional planning, contaminated sites

• Raster data – approx. 210 GB

I. e. aerial imagery, topographical maps

• Approx. 30 TB

for unstructured data (guideline-databases, internal Email/communication etc.)

BVVG Seite 9

It-Strategy and Development

Experiences

• A short/mid- and long term IT-strategy is useful for planning larger and smaller IT-investments and developments

• IT change management following a in-depth survey of new requirements

• Implementation of new features within the framework of already installed software/hardware.

• High human resource capabilities for IT is an important asset

• Development of applications is needed even after 20 years running the system, because of new legal/political requirements and for more efficient business processes

• For the basic land information database (since 20 years) • a permanent internal developer team (5 persons)

• a permanent IBM developer team on site (3 persons) - excluding administrators

• For the GIS: • a BVVG-developer team (2 persons)

• an IBM permanent team (3 Persons) on site - excluding administrators

PRACTICAL EXAMPLE BVVG´s Land Information System for valuing of an asset due to tendering

BVVG Dells/Gabel/Glaesel

August 2012 Seite 11

1. Open the BVVG-GIS offline 2. Choose one of the pre-defined procedures

Visualisation of spatial relations of GIS-objects

BVVG-GIS - Part I

3. After specifying the search-path (here: the Contract-number) an online connection from the GIS to the basic Land Information Database will be established in the background

4. The spatial representation of the drafted contract-data is displayed

5. Possibility to check the location by using topographical maps, or ….

6. ….aerial images

7. Check „BVVG-parcels“ in the surrounding: here (also) all already privatised parcels are shown

8. Check: when will the lease-contracts in the area terminate? Are the parcels of these contracts considered in future selling procedures?

9. At the moment, the parcels are used for agriculture – but can they be used for other purposes in the future?

10. Are there areas suitable for wind-energy or other Re-newable energy uses?

11. For valuation

2.000 €

4.000 €

6.000 €

8.000 €

10.000 €

12.000 €

14.000 €

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

all only BVVG

Selling prices for agricultural areas in Eastern Germany 1999 – 2011 (EUR/ha)

12. Building a 20 km radius buffer

BVVG-GIS - Part I

13. All local subdistricts that intersect with a 20 km radius-buffer are marked and copied

BVVG-GIS - Part I

14. All selling information from the last 12 months are extracted and visualised statistically

BVVG-GIS - Part I 15. Within an individual valuation assessment the market value will be deducted from other comparable historic data

BVVG 16. The most comparable historic selling processes

BVVG-GIS - Part I

17. You can place your bids via www.bvvg.de (Result for this example: initial auction price 16.500 EUR/ha highest bid: 20.500 EUR/ha)

PRACTICAL EXAMPLE The „LandManager software package“ a land information

system for Mongolia

BVVG Seite 29

THE „LANDMANAGER SOFTWARE PACKAGE“ MONGOLIA

2 Landmanager Software Package Mongolia 3 1

BVVG Seite 30

CADASTRAL DATA ON ALL PARCELS WHOLE AREA

BVVG Seite 31

CADASTRAL SERVICES

BVVG Seite 32

CADASTRAL SERVICES II

BVVG Seite 33

MONITORING LAND TRANSFERS

BVVG Seite 34

ESTABLISHING LAND MARKET MONITORING

BVVG Seite 35

FOR DEDUCTING HISTORIC VALUES

BVVG Seite 36

OFFICE AUTOMATION AND OFFICE AUTOMATION AND INTERFACES TO OTHER INTERFACES TO OTHER APPLICATIONSAPPLICATIONS

Data analysis for land valuationData analysis for land valuation -- collecting information about sellingcollecting information about selling--/leasing prices for first/leasing prices for first--time privatisation from the state to a privat righttime privatisation from the state to a privat right--holder and holder and sellingselling--/leasing prices on already privatised land/leasing prices on already privatised land

The „LandManager – Software Package“

„LandManager – Graphical User interface“ • Managing non-spatial data on applications for land rights and other land contracts • Collecting leasing/selling prices • Base leasing rates/prices

„LandManager – AuditTool“ • Standard reports and continuous auditing • ALACGaC-Management Information System • Internal and external reporting (including income from privatizing/leasing state-owned land) • Monitoring of the land market (development of leasing/selling prices)

„LandManager – WebGIS“ • Easy access to cadastral data and valuation

related information

„LandManager – OSS: QuantumGIS plug-in Tools“

•Visualization, cadastral maps and spatial analysis

•Collecting valuation-related information from private land transactions

•Surveying and updating of parcels •Cadastre maintenance

„LandManager – HelpFile“ •Capacity development and self-learning • Knowledge transfer/database

Standard interfaces for other office or financial management

software

LandManager – Back-end (stores data, standard reports and layers)

(OSS: PostgreSQL RDBMS with PostGIS-extension)

20.000

40.000

60.000

80.000

100.000

120.000

140.000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Private-to-private transactions (Market prices after first-time privatization)

First-time privatization (selling from state to private according to Mongolian Privatization Law, prices fixed by law)

Change of land-prices in Mongolia (Ulan Bator land-prices in Mongolian Tugrug / sqm

for private residential use)

BVVG Seite 37

GUI of the „LandManager“ main Database

BVVG Seite 38 2 Landmanager Software Package Mongolia 3 1

BVVG Seite 39

THE „LANDMANAGER – AUDIT TOOL“

BVVG Seite 40

Producing statistics for monitoring progress in the privatisation process, prices, and mass valuation of the assets.

BVVG Seite 41

LESSONS LEARNED

• An IT-based land information system is a valuable tool to support these assignments

• State-land management and privatisation is a long-term task especially when including the development of a land-market monitoring system

• Accordingly, the development on an IT-system which supports state-land management is a long-term task. It has to be adapted to changing management and privatising conditions and to additonal or new requirements which will occur during the management and privatisation period.

• Therefore, it‘s recommended to develop an IT-strategy for planning and organising the development and maintenance of the IT-support (e.g. using an IT-Service management framework like ITIL)

3 Lessons Learned 2 1

• The IT-architecture and applications should support the transfer of know-how between headquarters and distant branchoffices to empower self-learning capabilities and avoid high travel costs

• For a faster ROI an It-based LI-system should be developed and deployed in defined steps (IT-strategy) instead of designing a perfect IT-system that ends as stillborn project

• The system should contain a complete inventory of all assets and include a management information system for internal and external (financial) reporting.

LESSONS LEARNED

3 Lessons Learned 2 1

THANK YOU FOR YOUR ATTENTION !

CONTACTS

BVVG Bodenverwertungs- und –verwaltungs GmbH, Schönhauser Allee 120, 10437 Berlin GERMANY

M. Sc. (Ag.) Katja Dells, International Consulting Dept. dells.katja@bvvg.de, phone: +49 30 4432 1033

M. Sc. (Ag.) Michael Gabel, IT and controlling Dept. gabel.michael@bvvg.de, phone: +49 30 4432 2043

M.A. Andreas Gläsel, Internal Audit Dept. glaesel.andreas@bvvg.de, phone: +49 30 4432 1710

Fax + +49 30 4432 2229 Web site: www.bvvg.de

IT-SUPPORTED STATE-LAND MANAGEMENT IN A · PDF fileBVVG IT-SUPPORTED STATE-LAND MANAGEMENT IN...

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