Introduction of Vahan Software NIC Haryana. e-Disha Centre Ambala

Introduction of Vahan Software

NIC Haryana

e-Disha Centre Ambala

E-DISHA Centre outer view from where citizen services are provided

E-DISHA Centre inner view from where citizen services are provided.

Objectives of Vahan software

1. Standard Computer software

2. Work flow for generating RC.

3. Better citizen services.

4. Greater transparency

5. Standardized product-good quality card-type laminated RC document.

6. Delivery of the document at the door step of the citizen.

Benefits of Vahan Software1. Easy to query a database on various parameter like vehicle number, owner

name ,engine number, chasis number.

2. Complete transparency increase in transparency and reduction in delays.

3. Quick and hassle free issuance of RC.

4. Monitoring vehicle records easy.

5. Easy to generate defaulter list.

6. An increase in revenue generation.

7. Use of fake documents like insurance, form no.21,22, totally eliminated.

8. Rules out possibility for out of turn of issuing RC.

9. No need to approach to touts (eliminate touts).

10. No duplication of data entry.

11. One chasis no & regn no., fake RC are tracked.

12. Uniformity throughout district, state, and at national level.

13. Remove various anomalies in the implementation of act and rules.

How to registration a new vehicle: (For Non Transport)

The steps for the registration of new vehicle are as follows

Collect fee for new registration (cashier) Enter Private Vehicle Inspection Details (Inspector) Enter details of new vehicle in Registration Details Form . (clerk) Approve the registration details of vehicle (officer) Print Registration Certificate of Vehicle (print operators)

Note: Vehicle Inspection is must for Private Vehicle

How to registration a new vehicle: (For Non Transport)

Collect fee for new registration (cashier)

How to registration a new vehicle: (For Non Transport)

Enter Private Vehicle Inspection Details (Inspector)

How to registration a new vehicle: (For Non Transport) Enter details of new vehicle in Registration Details Form . (clerk)

How to registration a new vehicle: (For Non Transport) Approve the registration details of vehicle (officer) (cont...)

How to registration a new vehicle: (For Non Transport) Approve the registration details of vehicle (officer) (cont…)

How to registration a new vehicle: (For Non Transport) Approve the registration details of vehicle (officer)

How to registration a new vehicle: (For Non Transport)

Print Registration Certificate of Vehicle (print operators)

Front side of RC Back side of RC

How to registration a new vehicle: (For Commercial)

The steps for the registration of new vehicle are as follows

Collect fee for Fitness (cashier) Enter fitness details for new vehicle. (Inspector) Approve fitness details using option Grant Approval for Fitness (officer)

Collect fee for new registration using FEE-New Registration Form (cashier) Enter details of new vehicle in Registration Details Form .(clerk) Approve registration details of vehicle using option Approval for Registration.

(officer) Print Registration Certificate of Vehicle (print operator) Print Fitness Certificate of Vehicle (print operator)

Note : Fitness clearance is must for commercial vehicle.

How to registration a new vehicle: (For Commercial)

Collect fee for Fitness (cashier)

How to registration a new vehicle: (For Commercial)

Enter fitness details for new vehicle. (Inspector)

How to registration a new vehicle: (For Commercial)

Approve fitness details using option Grant Approval for Fitness (officer)

How to registration a new vehicle: (For Commercial)

Enter details of new vehicle in Registration Details Form .(clerk)

How to registration a new vehicle: (For Commercial)

Collect fee for new registration using FEE-New Registration Form (cashier)

How to registration a new vehicle: (For Commercial)

Approve registration details of vehicle using option Approval for Registration. (officer)

How to registration a new vehicle: (For Commercial)

Print Registration Certificate of Vehicle (print operator) Print Fitness Certificate of Vehicle (print operator)

Quarry for reg. vehicle

By reg. number.

By chassis number.

By engine number

By owner name

Work Flow for New Vehicle Registration (For Commercial)

PublicCashier

Clear the Fitness for Goods & Passenger Vehicle

For Pvt Veh. Clear Motor Veh Ispection.

Get Fitness Approval from the Approver (Transport Authority)

Pay fee for tax and Fitness( for Goods & Passenger)

Enter Vehicle Details & Print Fee Receipt

Inspector

After get the Approval, Enter the Registration details

SDMClerkGet the Approval from the Approver

SDM

Get the Certificate RC & Fitness (For Goods & Passenger)

Print Operators

Procedure for addition of Hypothecation

The steps for addition of Hypothecation of vehicle are as follows

1. Enter Vehicle Number for registered vehicle and issue fee receipt .(cashier)

2. Enter fee receipt No. and details for addition of Hypothecation of vehicle. (clerk)

3. Approve Addition of Hypothecation transaction. (officer)

4. Print Registration Certificate of Vehicle. (print operators)

Work Flow for Addition of Hypothecation

Cashier

Enter Hypothecation Details for the Vehicle

Get Approval from the Approver (Transport Authority)

Pay fee for Addition of Hypothecation

Print Add. Hypo. Fee Receipt

ClerkSDM

Get the Certificate of Addition of Hypothecation RC

Backlog Entry Operator

If the Veh Detail isnot existing in the Database then go for Backlog Entry

Get Approval from the Approver (Transport Authority)

After Get the Approval, Pay fees for Addition of Hypothecation.

Public

Print RC with Addition of Hypothecation.

Procedure for removal of Hypothecation

The steps for removal of Hypothecation of vehicle are as follows

1. Enter Vehicle Number for registered vehicle and issue fee receipt . (cashier) 2. Enter fee receipt No. and details for deletion of Hypothecation of vehicle. (clerk)

3. Approve Removal of Hypothecation transaction. (officer)

4. Print Registration Certificate of Vehicle. (print operator)

Work Flow for Removal/Cancellation of Hypothecation

Cashier

Select Cancellation Hypothecation Details for the Vehicle

Get Approval from the Approver (Transport Authority)

Pay fee for Cancellation of Hypothecation

Print Cancel. Hypo. Fee Receipt

ClerkSDM

Hypothecation Cancelled

Backlog Entry Operator

If the Veh Detail isnot existing in the Database then go for Backlog Entry

Get Approval from the Approver (Transport Authority)

After Get the Approval, Pay fees for Cancellation of Hypothecation.

Public

Procedure for transfer of ownership

The steps for transfer of ownership of registered vehicle are as follows

1. Enter Vehicle Number for registered vehicle and issue fee receipt . (cashier)

2. Enter fee receipt no., details of present owner and new owner in Transfer Ownership form. (clerk)

3. Approve transfer of Ownership transaction. (officer)

4. Print Registration Certificate of Vehicle. (print operator)

Work Flow for Transfer Of Owner Registration

Public Cashier

Enter Transfer of Owner Vehicle Details

Get Approval from the Approver (Transport Authority)

Pay fee for Transfer of Owner Print Fee Receipt

ClerkSDM

Get the Certificate of Transfer of Owner RC

Backlog Entry Operator

If the Veh Detail isnot existing in the Database then go for Backlog Entry

Get Approval from the Approver (Transport Authority)

After Get the Approval, Pay fees for Transfer of Owner.

Print RC with new Owner Details

Procedure for Change of Address for vehicle owner

The steps for change of address for vehicle owner are as follows

1. Enter Vehicle Number for registered vehicle and issue fee receipt . (cashier)

2. Enter present details of vehicle and details of new address.. (clerk)

3. Approve Change of Address transaction. (officer)

4. Print Registration Certificate of Vehicle. (print operator)

Work Flow for Change of Address in RC

PublicCashier

Pay fee for Change of Address Print Fee Receipt

Data Entry Operator

SDM

Print RC with Change of Address

Backlog Entry Operator

If the Veh Detail isnot existing in the Database then go for Backlog Entry

Get Approval from the Approver (Transport Authority)

After Get the Approval, Pay fees for COA.

Get Approval from the Approver (Transport Authority)

Enter Change of Address Details

Public

Procedure for Alteration Vehicle

The steps for alteration of vehicle are as follows

1. Enter Vehicle Number for registered vehicle and issue fee receipt . (cashier)

2. Enter fee receipt No., present details of vehicle and new details of vehicle. (clerk)

3. Approve alteration of vehicle. (officer)

4. Print Registration Certificate of Vehicle. (print operator)

Work Flow for Vehicle Alteration in RC

Public Cashier

Pay fee for Alteration of Vehicle Print Fee Receipt

Data Entry Operator

SDM

Print RC with Veh. Alteration

Backlog Entry Operator

If the Veh Detail isnot existing in the Database then go for Backlog Entry

Get Approval from the Approver (Transport Authority)

After Get the Approval, then Pay fees for Alteration of Vehicle

Get Approval from the Approver (Transport Authority)

Enter Vehicle Alteration Details

Public

Procedure for Issue of NOC:

The steps to issue of NOC is as follows

If the Vehicle detail is not exist in the database, then go for Backlog entry.

1. Enter the Vehicle Register No, now the system will pickup all the relevant details about the vehicle. (cashier)

2. Enter NOC detail of vehicle (clerk)

3. Approve NOC details of vehicle. (officer) 4. Print the NOC certificate. (print operator)

Work Flow for NOC Details of vehicle

Get Approval from the Approver (Transport Authority)

Data Entry Operator

SDM

Issuing of NOC Certificate

Backlog Entry Operator

If the Veh Detail isnot existing in the Database then go for Backlog Entry

Get Approval from the Approver (Transport Authority)

After Get the Approval, Enter the NOC Details of the Vehicle

Enter the NOC Details of the Vehicle

Public

Print NOC

Procedure for Cancellation of NOC:

The steps to cancel the NOC is as follows

If the Vehicle detail is not exist in the database, then go for Backlog entry.1. Enter Vehicle Registration Number Now the software would shows the Vehicle Details as well as NOC Details of the Vehicle. (clerk)

2. Enter following cancellation Details of NOC, (clerk)Date of CancellationFile Reference NoReasonCanceling AuthorityApproved By

3. Press the Save button to cancel the NOC. (officer)

Work Flow for Cancellation of NOC

Enter the Cancellation of NOC details like Date of Cancellation, File Ref No, Cancellation Authority, Approved by RTO or DTO or others, Reason

SDM

Issuing of NOC Cancelled

Backlog Entry Operator

If the Veh Detail isnot existing in the Database then go for Backlog Entry

Get Approval from the Approver (Transport Authority)

After Get the Approval, Enter the NOC Details of the Vehicle

Enter the Vehicle Registration No , the software will show you the Existing NOC Details

Public

Clerk

Print Cancellation of NOC