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Integrating WPS into our UBTs
Unit-Based Teams are the link.
UBTs are changing the way we do business by having labor and management working together in:
Designing work processes Setting goals Reviewing team performance Budgeting, staffing and scheduling decisions, and Proactively identifying problems and resolving
issues.
Attendance Inpatient Care Experience
Healthy Workforce
Clinical Goals
Workplace Safety
Outpatient Care Experience
UBTs are the conduit to achieve success in our initiatives…UBTs are the conduit to achieve success in our initiatives…
We’ve defined a process for working with UBTs
Introductory Meeting
Presentation Meeting
Plan Monitoring
Interactive Meeting
Plan Development
The introductory meeting with the UBT Co-Chairs is designed to assess current workplace safety practices within departments. During this “Pre-Meeting,” the following items are discussed:
Workplace Safety (WPS) Checklist LMP, UBT and WPS Training Completion Status
Successful completion of all training prior to integration lays the necessary foundation for developing the team’s Safety Plan.
Connection between WPS and Service & Quality
Introductory Meeting
WPS ChecklistConnection Bet WPS Svc Qual
The Presentation (1st) Meeting with the UBT provides education on the Workplace Safety (WPS) goal, data, and injury reporting process. Findings from the Introductory Meeting are shared at this time, and the team develops an initial Action Plan to build capacity for the comprehensive WPS approach. Materials needed are:
Workplace Injury Information System (WIIS) Data The Path of an Injury WPS Checklist (completed) WPS Action Plan
Presentation Meeting
Path of an Injury WPS Action Plan Template
UBT WPS Teams Pres
The Interactive (2nd) Meeting with the UBT is a risk assessment exercise. During the risk assessment, team members provide their insight about safety issues in their department. After identifying the risks, the team prioritizes each based on severity and frequency, as outlined in the tools: Risk Map Risk Matrix
Interactive Meeting
Risk Map Risk Matrix
The Plan Development (3rd) Meeting with the UBT continues
work on the Action Plan, addressing items identified during
the Risk Assessment exercise. The goals are:
Gain consensus on recommendations for injury prevention,
Agree to initial issues to address,
Select a point person for each, and
Estimate a timeline for completion
Plan Development
Subsequent UBT Meetings (next 2-4 mtgs)
are used to help the team update their WPS Action Plan
and troubleshoot barriers. These meetings are also
opportunities to reinforce the newly adopted workplace
safety practices: Safety Observations – Review SO Data Incident Investigations – Review injuries, if any Activities & Involvement - Develop posters,
communications, etc.
Plan Monitoring
WLA EVS SO Data
Each selected team receives direct, hands-on assistance for
approximately 4 – 6 months. Afterward, the team
continues their workplace safety efforts independently.
Ongoing oversight is provided by the WPS Steering
Committee. Expectations for this stage include:
Monthly UBT updates to the consultant regarding
progress on their WPS Action Plan
Routine updates to the WPS Steering Committee, as
requested
Ongoing Oversight
Guidelines for Success
1st – 3rd meetings with UBT should
be at least one hour to allow adequate time for
materials to be covered
Presentation meeting may need additional time, or
may need to be split into two meetings
Create a meeting schedule and stick with it!
Encourage team member participation in all
discussions
Enter WPS efforts into the UBT Tracker
Guidelines for Success (Cont’d)
Know your key local resources:
WPS Consultant & Coordinator
WPS Steering Committee
LMP Consultant
UBT Consultant
Ergonomic Professional Don’t be afraid to ask for help
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