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Integrated Solutions across the R&D and Manufacturing Value ChainPresented to: iFHRAPresented by Girinandan Valluri, GM - Corporate Services
1/23/2018 GVK BIO Confidential 1
About GVK BIO
• Leading Contract Research & Development (R&D) Organization
• Four locations – Hyderabad, Bangalore, Visakhapatnam & California
• Rich experience of over 16 years
• Team of over 2000 highly qualified scientists
Equipment & Infrastructure
• Spread across 3,00,000 sq.ft.
• Over 7500 Lab equipment utilities in 60 labs
• Compliant with regulatory agencies
• Periodic inspection & audits
1/23/2018 GVK BIO Confidential 3
Need for Tool
• In-house integrated tool to handle daily operations for maintenance organization-wide
• Single interface across stakeholders – employees | technical teams | vendors
• Customised user access helps in better monitoring & control
• Automatic trigger for vendors on break-down | AMC schedule
• Developed on ASP .NET 4.0 with C# as the coding language & database using SQL Server 2008 R2
1/23/2018 GVK BIO Confidential 4
• Reduced turn around time to address break-down call | track expenses | monitor PPM & equipment history
• Helps Finance to compare the vendor performance based on defined service parameters
Introducing Traccia- Comprehensive tool for maintenance
• Single interface to handle maintenance requirements
• Supports maintenance teams with reminders
• Caters to all the requirements of individual, technical and
maintenance users
• Customized for the needs of Contract Research & Development
Organizations
1/23/2018 GVK BIO Confidential 5
Individual User Access
Individual can select the details and raise Breakdown ticket asset code wise
Once call is closed, here is where indenter can give his feedback on service
1/23/2018 GVK BIO Confidential 6
Maintenance Team Dash Boards
PM Schedules Pending Status of Open Calls Pending
1/23/2018 GVK BIO Confidential 8
Technical Team Dashboard
General • History Card• Expenses• Feedback• Others
Breakdown
• Details• Summary• TAT
Preventive Maintenance
• Schedules• Performance
Preventive Maintenance
• Schedules• Performance
User:Add / Modify various users to access tool
Asset Master:Add new assets / Modify assets
Vendor Master:Add new vendors, contact information / Modify
Spares Master:Add required spares, maintain minimum quality of spares, auto indenting of spares
1/23/2018 GVK BIO Confidential 9
Daily Data Capturing By Technical Team
Break down
• Record calls
• Update / Modify Status
• Fill expenses incurred
• Employee feedback shared / updated
Scheduler
• Creating Planned Preventive Maintenance Schedules for one full calendar year as per predefined intervals
• And for subsequent years
Execution
• Update / Preventive Maintenance’s carried details
1/23/2018 GVK BIO Confidential 10
Sample Reports - Preventive Maintenance
Category Location MLR-I NRM-III NRM-I ASJ Stores BMS-I
Pre Executed 0 0 0 0 0
Executed Ontime 0 0 0 0 0
Executed Late 0 0 0 0 0
Not Executed 0 0 0 0 0
Total Schedules 0 0 0 0 0
Pre Executed 0 0 0 0 0
Executed Ontime 0 0 0 0 0
Executed Late 0 0 0 0 0
Not Executed 0 0 0 0 0
Total Schedules 0 0 0 0 0
Pre Executed 0 1 0 1 0
Executed Ontime 2 19 0 2 18
Executed Late 2 4 0 2 3
Not Executed 0 0 0 0 9
Total Schedules 4 24 0 5 30
Pre Executed 0 0 0 0 7
Executed Ontime 0 0 355 0 451
Executed Late 0 0 0 0 0
Not Executed 0 0 0 0 0
Total Schedules 0 0 355 0 458
Pre Executed 0 0 0 3 0
Executed Ontime 0 0 0 7 0
Executed Late 0 0 0 4 0
Not Executed 0 0 0 0 0
Total Schedules 0 0 0 14 0
Pre Executed 4 0 0 0 0
Executed Ontime 6 0 0 0 0
Executed Late 0 0 0 0 0
Not Executed 0 0 0 0 0
Total Schedules 10 0 0 0 0
Pre Executed 0 0 0 0 0
Executed Ontime 0 0 0 0 0
Executed Late 0 0 0 0 0
Not Executed 0 0 0 0 0
Total Schedules 0 0 0 0 0
HVAC
Lab Equipment
Power
Surveillance
Utilities
Communication
Elevator
Category Wise Scheduler Report
1/23/2018 GVK BIO Confidential 14
Scheduler Report
Sample Reports - Overview
Breakdown - Cumulative
Breakdown – Month
Open Total
MLR-I 0 4
NRM-III 0 22
NRM-I 0 3
NRM-II 0 12
NRM-III 0 10
NRM-III 0 1
MLR-I 0 1
NRM-I 0 1
BMS-I 0 3
NRM-I 1 5
NRM-II 0 1
NRM-III 0 14
NRM-VI 1 1
NRM-I 4 30
BMS-I 0 43
MLR-I 4 186
NRM-I 0 27
NRM-II 0 37
NRM-III 4 196
MLR-I 0 4
NRM-I 0 2
MLR-I 0 1
NRM-I 0 1
NRM-II 0 4
NRM-III 0 19
NRM-III 0 1
BMS-I 0 19
MLR-I 1 43
NRM-I 0 10
NRM-II 0 8
NRM-III 1 44
16 753
2.12 100
STATUS 737
Percentage 97.88
Surveillance Chemistry 1
UtilitiesChemistry
Services
19
42
10
8
43
Power
CCS PRD 2
Chemistry
Services
1
1
4
19
27
37
192
Lab infrastructure Chemistry 4
4
1
14
0
Lab Equipment
CCS PRD 26
Chemistry
Services
43
182
Elevator Chemistry 1
HVAC
Biology 1
CCS PRD 1
Chemistry
Services
3
Building maintenanceChemistry
Services
4
22
CommunicationChemistry
Services
3
12
10
Total Tickets 753
CATNAME Sbu Name Location October
Closed
Summary Feedback
1/23/2018 GVK BIO Confidential 15
Vendor Information Dashboard
Breakdown - Turn Around Time
1/23/2018 GVK BIO Confidential 16
Month Zero Days One Days Two Days Three Days Four Days Five Days 6<=30 Days >30 Days Pending
Before Tool 59 16 3 3 1 7 10 1
April 78 11 3 2 1 1 3 1 0
May 78 9 2 1 1 1 5 1 0
June 72 9 4 4 1 2 6 2 0
July 79 6 3 2 1 1 8 0 0
Aug 75 7 3 2 2 2 7 3 1
Sep 75 6 5 2 2 2 7 2 1
Oct 74 8 4 2 2 1 7 1 1
Vendor Information Dashboard
Month Vendor Name SBU Name Location Name Floor Lab Name Category Equipment Assert No. Scheduled On Done On Report No.
Numax Energy solutions Chemistry
Services
NRM-I First Util ities Power UPS GVKBIO/MCL/NRM-1/FF/UTL/UPS-10 2017-02-07-2017-02-17 05/02/2017 4054
Numax Energy solutions Chemistry
Services
NRM-I Cellar Util ities Power UPS GVKBIO/MCL/NRM-1/Cellar/UTL/UPS-
11
2017-02-07-2017-02-17 05/02/2017 4055
Numax Energy solutions Chemistry
Services
NRM-II Ground Utilities Power UPS GVKBIO/MCL/NRM-2/GF/UTL/UPS-12 2017-02-01-2017-02-10 08/02/2017 90
Numax Energy solutions Chemistry
Services
ASJ Stores Ground Utilities Power UPS GVKBIO/MCL/ASJ/GF/OFF/UPS-15 2017-02-01-2017-02-10 05/02/2017 4056
Numax Energy solutions Chemistry
Services
MLR-I Store Store Power UPS GVKBIO/MCL/MLR-1/STR/UPS-16 2017-02-14-2017-02-24 21/02/2017 4661
Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-21 2017-02-01-2017-02-10 05/02/2017 4057
Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-22 2017-02-01-2017-02-10 05/02/2017 4058
Numax Energy solutions Chemistry
Services
NRM-I First Util ities Power UPS GVKBIO/MCL/NRM-1/FF/UTL/UPS-10 2017-05-07-2017-05-17 09/05/2017 5979
Numax Energy solutions Chemistry
Services
NRM-I Cellar Util ities Power UPS GVKBIO/MCL/NRM-1/Cellar/UTL/UPS-
11
2017-05-07-2017-05-17 09/05/2017 5980
Numax Energy solutions Chemistry
Services
NRM-II Ground Utilities Power UPS GVKBIO/MCL/NRM-2/GF/UTL/UPS-12 2017-05-01-2017-05-10 05/05/2017 101
Numax Energy solutions Chemistry
Services
ASJ Stores Ground Utilities Power UPS GVKBIO/MCL/ASJ/GF/OFF/UPS-15 2017-05-01-2017-05-10 09/05/2017 5978
Numax Energy solutions Chemistry
Services
MLR-I Store Store Power UPS GVKBIO/MCL/MLR-1/STR/UPS-16 2017-05-14-2017-05-24 13/05/2017 5987
Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-21 2017-05-01-2017-05-10 09/05/2017 5982
Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-22 2017-05-01-2017-05-10 09/05/2017 5983
Numax Energy solutions Chemistry
Services
NRM-I First Util ities Power UPS GVKBIO/MCL/NRM-1/FF/UTL/UPS-10 2017-08-07-2017-08-17 19/08/2017 3355
Numax Energy solutions Chemistry
Services
NRM-I Cellar Util ities Power UPS GVKBIO/MCL/NRM-1/Cellar/UTL/UPS-
11
2017-08-07-2017-08-17 19/08/2017 3355
Numax Energy solutions Chemistry
Services
NRM-II Ground Utilities Power UPS GVKBIO/MCL/NRM-2/GF/UTL/UPS-12 2017-08-01-2017-08-10 19/08/2017 3359
Numax Energy solutions Chemistry
Services
ASJ Stores Ground Utilities Power UPS GVKBIO/MCL/ASJ/GF/OFF/UPS-15 2017-08-01-2017-08-10 19/08/2017 3360
Numax Energy solutions Chemistry
Services
MLR-I Store Store Power UPS GVKBIO/MCL/MLR-1/STR/UPS-16 2017-08-14-2017-08-24 22/08/2017 3363
Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-21 2017-08-01-2017-08-10 19/08/2017 3357
Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-22 2017-08-01-2017-08-10 19/08/2017 3358
Numax Energy solutions Chemistry
Services
NRM-I First Util ities Power UPS GVKBIO/MCL/NRM-1/FF/UTL/UPS-10 2017-11-07-2017-11-17 14/11/2017 114
Numax Energy solutions Chemistry
Services
NRM-I Cellar Util ities Power UPS GVKBIO/MCL/NRM-1/Cellar/UTL/UPS-
11
2017-11-07-2017-11-17 10/11/2017 2571
Numax Energy solutions Chemistry
Services
NRM-II Ground Utilities Power UPS GVKBIO/MCL/NRM-2/GF/UTL/UPS-12 2017-11-01-2017-11-10 10/11/2017 2569
Numax Energy solutions Chemistry
Services
ASJ Stores Ground Utilities Power UPS GVKBIO/MCL/ASJ/GF/OFF/UPS-15 2017-11-01-2017-11-10 10/11/2017 2572
Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-21 2017-11-01-2017-11-10 10/11/2017 2568
Numax Energy solutions Corp NRM-IV First Server room Power UPS GVKBIO/CORP/FF/SERV ROOM/UPS-22 2017-11-01-2017-11-10 10/11/2017 2567
Numax Energy solutions Chemistry
Services
NRM-VI First Util ities Power UPS GVK BIO/MCL/NRM6/UPS-1 2017-11-01-2017-11-10 10/11/2017 2570
February
May
August
November
Vendor Performance Report
1/23/2018 GVK BIO Confidential 17
Reach Us
Reach Us
Corporate Office - India
GVK Biosciences Private Limited
28 A, IDA Nacharam,
Hyderabad - 500076, India
Tel : +91 40 6692 9999
Mail: bd@gvkbio.com
USA
GVK Biosciences Inc.
245, First Street Riverview II,
18th Floor, Cambridge,
Massachusetts - 02142
Tel : +1 518 763 1144
Netherlands
GVK Bioscience B.V.
Melissdekade 215,
Utrecht, 3544CW
The Netherlands
Tel: +31 642472755
Integrated Solutions across the R&D and Manufacturing Value Chain
1/23/2018 GVK BIO Confidential 18
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