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INTEGRATED PERFORMANCE MANAGEMENT SOLUTION
LOCAL GOVERNMENT LEVEL
IDP/PMS PRESENTATION
[PLANNING TO MEASUREMENT]
05-07 OCTOBER IMFO 86th CONFERENCE
2015
Mr Motsumi Mathe: Director- Municipal Systems (SDM)
CONTENTS
PLANNING &
ALIGNMENT1
SEAMLESS
INTEGRATION2
BENEFITS3
LEVELS OF ASSURANCE4
PLANNING & ALIGNMENT
NationaI &
Provincial
Outcomes
IDP
Planning
SDBIP
Planning
Performance
Contracting
Monitoring
& Evaluation
IDP - Integrated Development Planning
PMS - Performance Management System
Growth &
Development
Strategy (GDS)
5 Year IDP
(Reviewed
Annually)
Organisational,
Cluster and
Directorate
SDBIPs
Performance
Agreements
Progress
Dashboards &
Evaluation
National
Development
Plan (NDP)
IDP-PMS ALIGNMENT
SDF
Municipal
Manager
Executive
DirectorDirector Senior Manager
Municipal
SDBIP
Directorate
SDBIP
Department
SDBIP
Section SDBIP
MM’s PA
ED’s PA
Dir’s PA
SM’s PA
National
IDP
Line of Sight – IDP/PMS
Provincial
Strategy and
PlanningMonitoring
Business
Evaluations
Seamless Integration
Organisational Performance
Employee Performance
Performance
Agreements
Progress
Reporting
Performance
Appraisals
CHAPTER1: INTRODUCTION AND LEGISLATIVE CONTEXT:
CHAPTER 2: REVIEW ANALYSIS:
CHAPTER 3: REGIONAL SPATIAL DEVELOPMENT FRAMEWORK:
CHAPTER4: STRATEGIES & PROJECTS
CHAPTER5: BUDGET
CHAPTER 6: PERFORMANCE MANAGEMENT & SDBIP
CHAPTER 7: MAINSTREAMING
CHAPTER 8: INTEGRATION /PLANS
CHAPTER 9: GAME CHANGERS
IDP CHAPTER OUTLINE
BenefitsStrategic Planning
1
2
3
4
5
Alignment around Strategic Priorities
Organisational Participation and Buy-In
Line-of-Sight and Goal Alignment
Improves Effectiveness and Efficiency of planning
Automated system to manage information
BenefitsContracting
1
2
3
4
5
Establishes Accountability for Performance
Clarifies Expectations and Evaluation Criteria for
Employees and Line Managers
Links Performance Agreements to Organisational
Goals and Job Descriptions
Improves efficiency to prepare and approve
Performance Agreements
Provides a sound basis for Progress Reporting
And Monitoring
BenefitsMonitoring
1
2
3
4
5
Provides for a robust monitoring framework
Improved quality and accuracy of monitoring
management information
Automated progress reporting and monitoring
Improved capacity regarding progress
reporting and monitoring
Enables early warnings and improved
decision making
BenefitsEvaluation
1
2
3
4
5
Builds Employee Trust and Confidence
Creates Objectivity and Transparency
Ease of Evidence Management
Links Rewards to Performance
Helps to improve poor performance areas
Key Learnings and Insights
– This enables municipalities to address underlying processes
– Provides sound platform for municipalities to transform
– Fast growing levels of understanding of IDP/PMS Processes
- Total Alignment
- SMART Measurement Indicators
- Clearly defined targets
- Business Plan to be underpinned by robust Monitoring Platform
Overall Quality of IDP/SDBIP
Anchors Planning, Contracting, Reporting, Monitoring, Evaluation, and Appraisals.
Levels of Assurance – Financial Year
Audit Committee & Council
Steering Committee
Representative Forum
Ward-based Public Participation
Steering Committee
Representative Forum
Ward-based Public Participation
Stakeholders
Council Approval
IDP Process Plan
IDP Development
Process – Analysis,
Strategies
Draft IDP (SDBIP)
Final IDP (SDBIP)
August
Sept-Oct-Nov
February/March
May
Draft & Final SDBIP
Plans Timeline
JuneExecutive Mayor
Audit Committee
CONCLUSION
Thanking you
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