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IMC LIMITED
CITY GAS DISTRIBUTION PROJECT, SOLAPUR GA
SUPPLY OF PRESSURE REGULATORS FOR DOMESTIC,
COMMERCIAL, SMALL INDUSTRIAL CUSTOMERS AND
NETWORK
TENDER DOCUMENT NO.
VCS/NOIDA/C&P/IMC/ARC/D&C REGULATORS/2018/012
ISSUED DATE : 24.12.2018
(LIMITED DOMESTIC COMPETITIVE BIDDING)
ISSUED BY
VCS Quality Service Pvt. Ltd
1 04.01.2019 AK RS HB
0 24.12.2018 Issued for Bids AK RS HB
Rev Date Description Prepared Checked Approved
TABLE OF CONTENTS
Supply of Gas Meter Regulators for Domestic, Commercial & Small Industrial Operation
SECTION I INVITATION FOR BIDS (IFB)
1.0 INTRODUCTION
2.0 BRIEF DESCRIPTION OF PROJECT
3.0 BRIEF SCOPE
4.0 COMPLETION PERIOD
5.0 BID VALIDITY
6.0 DETAILS OF BID DOCUMENTS
7.0 BID EVALUATION CRITERIA (BEC)
8.0 UN-PRICED BID
9.0 PRICED BID
10.0 BID SECURITY
SECTION II INSTRUCTIONS TO BIDDERS (ITB)
1.0 SCOPE OF BID
2.0 ELIGIBLE FOR GOODS & SERVICES & ORIGIN OF GOODS
3.0 ELIGIBILITY OF BIDDERS
4.0 ONE BID PER BIDDER
5.0 NON-TRANSFERABILITY OF THE BID DOCUMENTS
6.0 CLARIFICATION ON BID DOCUMENTS
7.0 DEVIATIONS
8.0 DOCUMENT COMPRISING THE BID
9.0 BID PRICE
10.0 PRICE BASIS
11.0 CURRENCIES OF BID
12.0 PERIOD OF VALIDITY OF BID
13.0 DEAD LINE FOR SUBMISSION OF BID
14.0 LATE BIDS
15.0 PRELIMINARY EXAMINATION OF BIDS
16.0 REJECTION CRITERIA
17.0 OPENING OF PRICE BID
18.0 EVALUATION AND COMPARISON OF BIDS
19.0 AWARD CRITERIA
20.0 IMC‘S RIGHT TO VARY QUANTITIES DURING CONTRACT PERIOD
21.0 IMC‘S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS
22.0 NOTOFICATION OF AWARD
23.0 SINGLE POINT RESPONSIBILITY
24.0 CONTACT PERSON
SECTION - III CONDITIONS OF CONTRACT (CC)
1.0 DEFINITIONS
2.0 COUNTRY OF ORIGIN
3.0 STANDARDS
4.0 CONFIDENTIALITY
5.0 PRICES AND PRICE BASIS
TABLE OF CONTENTS
Supply of Gas Meter Regulators for Domestic, Commercial & Small Industrial Operation
6.0 CONTRACT PERFORMANCE BANK GUARANTEE
7.0 PATENT RIGHTS
8.0 INSPECTION & TESTS
9.0 ADDITIONAL TESTS
10.0 PACKING
11.0 DISPATCH INSTRUCTION
12.0 DELIVERY & DOCUMENTS
13.0 INSURANCE
14.0 TRANSPORTATION
15.0 GUARANTEE / WARRANTY
16.0 LATENT DEFECT
17.0 PAYMENT TERM
18.0 CHANGE ORDER
19.0 ASSIGNMENT
20.0 DELAY IN THE CONTRACTOR‘S PERFORMANCE
21.0 PRICE REDUCTION SCHEDULE ( PRS )
22.0 DEDUCTION FROM THE CONTRACT PRICE
23.0 TERMINATION FOR CONTRACT
24.0 FORCE MAJEURE
25.0 SETTLEMENT OF DISPUTES
26.0 TAXES, DUTIES AND LEVIES
27.0 STATUTORY VARIATION
SECTION –IV
1.0 PART A&B: DATA SCHEETS
2.0 PACKAGING
3.0 SAMPLING QAP
4.0 SAMPLING
5.0 LIST OF REPORTS
SECTION - V FORMS & FORMATS
1.0 F-1 BIDDER‘S GENERAL INFORMATION
2.0 F-2 BID FORM
3.0 F-3 LIST of ENCLOSURES
4.0 F-4 PROFORMA OF ―BANK GURANTEE‖ FOR ―EARNEST MONEY/SECURITY‖
5.0 F-5 LETTER OF AUTHORITY
6.0 F-6 NO DEVIATION CONFIRMATION
7.0 F-7 BIDDER‘S EXPERIENCE
8.0 F-8A ANNUAL TURNOVER
9.0 F-8B FINANCIAL STATUS
10.0 F-9 CHECKLIST FOR AGREED TERMS AND CONDITIONS
SECTION - VI SCHEDULE OF RATES (SOR)
INVITATION FOR BIDS (IFB)
1.0 INTRODUCTION
IMC Limited (hereinafter referred as ―IMC Ltd/ IMC‖) was incorporated as the Indian Molasses
Company in the year 1935, primarily for import and export of molasses. IMC is India‘s leading
independent bulk liquid storage company. It currently offers storage for bulk liquid at Kandla,
Pipavav, JNPT, Mumbai, Goa, Karwar, Mangalore, Cochin, Chennai, Ennore, Kakinada, Vizag,
Kolkata and Haldia Ports. At Kandla, it is operating a liquefied gas terminal for storing butadiene
and compatible gases. They serve a wide range of customers including public sector companies,
traders and multinational corporations.
In 2017, IMC has forayed into City Gas Distribution and received the authorization to undertake
City Gas Distribution project in Solapur GA by PNGRB, as per vide order dated 06-03-2017.
IMC Ltd. Intends to provide Natural Gas for the Domestic, Commercial, and Industrial and
Transport consumer segments in Solapur GA, Maharashtra.
VCS Quality Services Private Limited has been awarded as PMC for development of CGD network at Solapur GA and nominated to prepare ―Tender for supply of diaphragm gas meter regulators for domestic, commercial, small industrial customers for City Gas Distribution Project of Solapur GA‖
Bidders are requested to submit their bids in two parts i.e. 1. UN- PRICED Bid and 2. Priced Bid
in the format of SOR (Section VI). Bidders are requested to submit their bid in the same format
and quote their prices strictly as per the format without altering the content of it.
2.0 BRIEF DESCRIPTION OF PROJECTS
IMC limited is planning to develop City Gas Distribution (CGD) network in Solapur GA,
Maharashtra. The CGD network shall be designed to serve domestic, industrial, commercial and
automotive sector. IMC plans to source gas by conventional NG Pipeline and /or by virtual
pipeline model i.e. LNG by trucks/ CNG cascades etc.
IMC Ltd. intends to purchase Domestic connection pressure Regulators (2.5 SCMH), and
Pressure Regulator (B10, B25, B50 & B100 SCMH) for commercial, small industrial customers
and network of Solapur GA.
3.0 BRIEF SCOPE
Scope included Design, Manufacture, Inspection, Testing, and Supply & Transportation including
Insurance and Unloading of Domestic connection pressure Regulators, Commercial connection
pressure Regulators, small industrial customer‘s regulator and network regulators to be used in
City Gas Distribution Project in Solapur by IMC LIMITED.
INVITATION FOR BIDS (IFB)
Sl.
No.
Item Description Total Qty.
(In Nos.)
1 Domestic connection pressure Regulator (2.5 SCMH) 22,000
2 Pressure Regulator 10m3/hr 90
3 Pressure Regulator 25m3/hr 63
4 Pressure Regulator 50m3/hr 172
5 Pressure Regulator 100m3/hr 33
3.1. The quantities mentioned above are tentative, IMC reserves the right to increase or decrease the
quantities at the time of award or split the item among the bidders.
3.2. For detailed Scope of work and specifications refer Section IV
3.3. The scope of the tender will include manufacture, supply, inspection, testing, marking, packaging,
handling, insurance and dispatch of Domestic Diaphragm Regulator (2.5 SCMH) as per BS EN
1559-4: 1999 with latest amendments. The scope also includes hiring of Third party inspection
agency. The vendor is expected to submit minimum 08 nos. TPIA list approved for T4S CGD
inspection as per NABCB certification, out of which IMC will give approval for TPIA for its order.
Vendor will carry out online inspection from approved TPIA as per approved QAP. IMC reserves
right to nominate any specific TPIA Incase IMC does not find any suitable agency proposed
by supplier in the list provided by the supplier/ manufacturer; the supplier/ manufacturer
shall be required to engage the TPIA nominated by IMC.
3.4. All codes and standards for manufacture, testing, inspection etc. shall be of latest edition.
3.5. Owner reserves the right to delete or order additional quantities during execution of order, based
on unit rates and other terms & conditions in the original order.
3.6. ABBREVIATIONS:
For this specification the following definitions shall apply:
OWNER/CLIENT : IMC Ltd.
MANUFACTURER : Means the Manufacturer of domestic diaphragm meter.
VENDOR : The person(s), firm, company, organization from whom `
Client/Contractor Procures Material.
TPIA : Third Party Inspection Agency to be appointed by Vendor
post to IMC approval
EIC : Engineer — in — charge
AQL : Acceptable Quality Limit
QAP : .Quality Assurance Plan
Gas Pressure Regulator : Device that maintains the outlet pressure independent of the
variations in inlet pressure and/or flow rate within defined
limits.
INVITATION FOR BIDS (IFB)
Control Member : Movable part of regulator that is positioned in the flow path to
restrict the flow through the pressure regulator.
Body : Part of the pressure regulator that is the main pressure
containing envelope.
Main Diaphragm : The function of which is to detect the feedback pressure of
the controlled variable and or to provides the force to position
the valve.
Pressure : All pressures specified in this document are static gauge
pressures.
Inlet Pressure : Gas pressure at the inlet of the pressure regulator.
Outlet Pressure : Gas pressure at the outlet of the pressure regulator.
Differential Pressure : Difference between values of pressure at two different points.
Lock-Up Pressure : Outlet pressure at which pressure regulator close when the
outlet of the pressure regulator is sealed.
Maximum Component
Operating
Pressure (Pmax.) : Highest operating pressure at which a component of a
regulator will continuously operates within specified
conditions.
Maximum Allowable
Pressure (Ps) : Maximum pressure for which the body and its inner metallic
partition walls are designed in accordance with the strength
requirements in this document.
Test Pressure (Tp) : Pressure applied to a section of the regulator for a limited
period of time in order to prove certain characteristics.
Limit Pressure (p) : Pressure at which yielding becomes apparent in any
components of the regulator or its fixtures.
Permissible Inlet
Pressure (Pemax.) : Highest inlet pressure at which the regulator can continuously
operate within specified conditions.
Permissible Outlet
Pressure (Pamax.) : Highest outlet pressure at which the regulator can
continuously operate within specified conditions.
Minimum Operating
Differential Pressure
(Pdmin.) : Minimum Operating differential pressure between the inlet
and outlet pressures below which the regulator will no longer
function correctly within specified conditions.
Gas Volume : Volume of gas at normal conditions expressed in m3.
Volumetric Flow Rate (Q) : Volume of gas which flows through the regulator in unit time
at normal conditions (It is expressed in m3/hr)
Lock-Up Time (tf) : Time taken from the control member to move from an open
position to the closed position.
INVITATION FOR BIDS (IFB)
3.7. INSPECTION / DOCUMENTATION
Inspection shall be carried out as per Owner Technical Specification.
Owner Representative shall carry out stage wise inspection during manufacturing / final
inspection.
Manufacture / Vendor shall furnish all the material test certificates, proof of approval / license from
specified authority as per specified standard, internal test / inspection reports as per Owner
Technical Specification & specified code for 100% material, at the time of final inspection of each
supply lot of material. All the codes/documents shall be made available for reference of TPIA at
the time of inspection.
TPlA/ Owner/Owner‘s representative shall be informed in writing one (1) week in advance by
vendor about inspection date and place along with production schedule for any control, test or
examination supervision.
Manufacturer / Vendor shall submit TPIA list for IMC approval and hire TPIA from approved TPIA
list for production witnessing and testing as per approved QAP of IMC.
Even after third party inspection, Owner reserves the right to select a sample of meters randomly
from each manufacturing batch & have these independently tested. If the results of these tests fall
outside the limits specified in Owner technical specification, then Owner reserves the right to
reject all production supplied from the batch.
Pressure regulators specification and construction should keep in line with the T4S and PNGRB
specification.
4.0 COMPLETION PERIOD
4.1. This is an ARC for Supply of Natural Gas Pressure Regulators for Domestic, Commercial, Small
Industrial customers and PE network to be executed over a period of Two (02) years from the
date of award. The entire supply shall be completed as per instructions of the purchaser.
1. Delivery period shall be within 12 weeks for minimum lot of 500 nos. Domestic Pressure
Regulator (2.5 SCMH).
2. Delivery period shall be within 12 weeks for minimum lot of 50% of the total quantity of 10,
25 & 100 m3/hr Commercial Gas Regulator
3. Delivery period shall be within 12 weeks for minimum lot of 25% of the total quantity of 50
m3/hr Commercial Gas Regulator
5.0 BID VALIDITY
Bid should be valid for 90 (Ninety) days from the date of schedule submission.
6.0 DETAILS OF BID DOCUMENTS
INVITATION FOR BIDS (IFB)
Sr.
No. Description Details
1 Type of Bidding Limited Domestic
2 Tender Document Number VCS/NOIDA/C&P/IMC/ARC/D&C METER/2018/012
3 Tender Fee Nil
4 Pre-Bid Meeting Nil
5 Bid Submission Date and
Time
15.01.2019 AT 1400 HRS IST at VCS Quality
Services Private Limited
6 Un-Priced bid opening date
and time
15.01.2018 AT 1500 HRS IST at VCS Quality
Services Private Limited
7 Price bid opening date and
time Shall be intimated later on.
8 Address For Bid Submission
Mr H S Bist
HOD ( Contracts & Procurement)
VCS Quality Services Private Limited
Office - 707 and 708, Tower 1, Assotech Business
Cresterra; Sect-135, Expressway, Noida 201301
7.0 BID EVALUATION CRITERIA (BEC)
7.1. TECHNICAL CRITERIA:
7.1.1. The Bidder shall be original manufacturer (OEM) or Authorized supplier / vendor for supply of
gas regulators of Domestic connection (2.5 scmh or higher) and commercial (B10, B25, B50 &
B100 SCMH or higher) gas Regulator in compliance with applicable codes and standards to
one or more City Gas Distribution Entity across the globe.
7.1.2. Bidder shall have supplied direct acting spring control pressure regulator with in-built two stage
pressure reducing valve type balance regulating unit to ensure a constant outlet pressure for
various flow rates (B10, B25, B50 & B100 SCMH) for commercial and (2.5 SCMH) for Domestic
regulator in last one year reckoned from the date of issuance of this enquiry document.
INVITATION FOR BIDS (IFB)
7.1.3. The bidder must have supplied at least 5000 nos. Domestic Diaphragm (2.5 scmh or higher)
gas regulators and 100 nos. of commercial (B10, B25, B50 & B100 SCMH or higher) gas
regulators size cumulatively in compliance with applicable codes and standards to one or more
City Gas Distribution Entity across the globe during last 1 years reckoned from the date of
issuance of this enquiry document.
7.1.4. Bidder shall submit the relevant documents of offered gas regulators for confirming compliance
to EN 88 Part-2 and EN 88-1 with latest amendment and needs to submit valid approval
Certificates and test reports.
7.1.5. Bidder needs to submit sign and stamped copy of IMC technical specification and also submit
undertaking on letter head for no deviation from IMC specification.
7.1.6. Supporting documents for technical qualification shall be as follows:
Sr. No.
Criteria Supporting Documents (scanned copies)
1.
The Bidder shall be original equipment manufacturer (OEM) (OR) Authorized supplier / vendor for supply of regulator
Bidder shall provide confirmation for OEM. In case Bidder is not OEM, they shall provide valid authorization letter issued by OEM.
2.
Bidder shall have supplied direct acting spring control pressure regulator with in-built two stage pressure reducing valve type balance regulating unit to ensure a constant outlet pressure for various flow rates (B10, B25, B50 & B100 SCMH) for commercial and (2.5 SCMH) for Domestic regulator in last one year reckoned from the due date of submission of bid. For Domestic regulators (2.5 SCMH capacity)– Minimum 5000 Nos Globally For other than Domestic regulators Minimum 100 Nos Globally
PO copies (in English) & satisfactory certificates from customer.
3.
Bidder shall submit the relevant documents of offered regulators for confirming compliance to EN 88 Part-2 and EN 88-1 with latest amendment.
Bidder shall submit valid approval certificates along with type test report for compliance of the offered regulator to the requirements of EN 88 Part-2 and EN 88-1 from international/NABL approved laboratories authorized to do testing under EN 88 part-2 and EN 88-1 (i.e. FCRI/INIG/DVGW/BSI/NMI etc.)
INVITATION FOR BIDS (IFB)
4 Local Authority Approvals Bidder shall submit valid certificate of type
approval issued by Legal Metrology (Government of India)
5
No deviation certificate letter stating technical compliance to technical specification
Bidder shall submit sign and stamped copy of IMC technical specification and also submit undertaking on letter head for no deviation from IMC specification
7.2. COMMERCIAL
7.2.1. Annual Turnover
The minimum annual turnover achieved by the bidder as per their audited financial results during
any one of the last preceding three financial years shall be as under:
Sl
No. Item Description
Minimum Annual
Turnover
(INR)
1 Domestic Diaphragm Gas Regulators - 2.5 scmh 11,00,000/-
2 Commercial Gas Regulators B10 – 10 m3/hr 85,000/-
3 Commercial Gas Regulators B25 – 25 m3/hr 4,35,000/-
4 Commercial Gas Regulators B50 – 50 m3/hr 12,00,000/-
5 Commercial Gas Regulators B100–100 m3/hr 2,90,000/-
7.2.2. Net Worth
The net worth of the bidder should be positive as per the audited financial result of provided last
year Balance Sheet.
.
7.2.3. Working Capital
The minimum working Capital of the bidder as per the audited financial result of last financial
year shall be as under:
Sl
No. Item Description
Working Capital
( INR)
1 Domestic Diaphragm Gas Regulators - 2.5 scmh 2,20,000/-
2 Commercial Gas Regulators B10 – 10 m3/hr 17,000/-
INVITATION FOR BIDS (IFB)
3 Commercial Gas Regulators B25 – 25 m3/hr 87,000/-
4 Commercial Gas Regulators B50 – 50 m3/hr 2,40,000/-
5 Commercial Gas Regulators B100–100 m3/hr 58,000/-
If the bidder‘s working capital is inadequate, the bidder shall supplement this with a letter from
the bidder‘s bank, having net worth not less than Rs.100 Crore, confirming the availability of the
line of credit to cover the inadequacy of working capital required as above.
7.3. The documents required to be submitted by the bidder to substantiate their qualification under
Bidder Evaluation Criteria (BEC) shall be as follows:
7.3.1. Purchase order (s)/ Work Order (s) defining the complete scope of work including respective
meter sizes.
7.3.2. Inspection release note(s)/ Dispatch clearance note issued by Purchaser/ Consultant or their
authorized representative/ copy of invoices for relevant orders.
7.3.3. Annual audited reports complete in all respect of last three financial years.
8.0 BID SUBMISSION PROCEDURE
8.1.1. The Un-priced bid (Envelope–I) is to be submitted by both in physical form by courier and by
email (scanned copies). The Complete un-priced bid documents with all technical details other
than price along with TENDER, duly signed & sealed shall be submitted
8.1.2. The priced bid (Envelope–II) to be submitted in a separate Sealed Envelope with clearly
mentioning the tender number and a caption stating ―PRICED BID- DO NOT OPEN‖ and the
Price bid should contain only the prices, without any condition whatsoever. Bids complete in all
respects should be submitted on or before due date and time of Last date of Bid submission.
The final bid document (comprising of Un-priced & priced bid as above, Envelope–III ) has to be
sent in a sealed envelope with clearly mentioning the tender number and a caption stating ―UN-
PRICED & PRICED BID- DO NOT OPEN‖ and should be marked to Mr. Hira Singh Bist HOD
(Contracts & Procurement), VCS Quality Services Private Limited, Office - 707 and 708, Tower 1,
Assotech Business Cresterra; Sect-135, Expressway, Noida 201301.
8.1.3. The Un-priced bid can also be sent by email. It should contain the AWB no (Couriered number)
of the priced bid which would be sent only in a separate sealed envelope (Priced Bid- Do not
open) mentioned on the top of it.
9.0 BID SECURITY
9.1. Bid security amount shall be Rs 50,000/- (Rupees Fifty thousand only)
9.2. Bid security shall be either in the form of banker‘s demand draft in favour of IMC Ltd. payable at
Chennai or bank guarantee from any Nationalised Bank or Schedule Indian bank of repute or by
INVITATION FOR BIDS (IFB)
the branch of a reputable international bank located in India as per proforma attached in the
Tender document. The bid security shall be submitted along with the bid and to be enclosed in
Part – I (Un-priced bid). Bid security in the form of Bank Guarantee shall be valid for sixty (60)
days beyond the validity of the bid.
9.3. The bid security is required to protect the Purchaser against the risk of Bidder‘s conduct, which
would warrant the security‘s forfeiture.
9.4. The bid security shall be in one of the following forms:
9.4.1. Unless otherwise specified, a bank guarantee issued by a nationalized bank or a scheduled
Indian bank or by the branch of a reputable international bank located in India or by an
international reputed bank from abroad provided in that case, the guarantee is confirmed
through any bank as above located in India, in the form provided in the bid documents or another
form acceptable to the Purchaser and valid for sixty (60) days beyond the validity of the bid.
9.4.2. A banker‘s cheque or a demand draft payable to the Purchaser as detailed in tender.
9.5. Unsuccessful bidders‘ bid security shall be discharged or returned as promptly as possible, but
not later than thirty (30) days after the expiration of the period of validity of the bank guarantee
and any extension if required by the Purchaser.
9.6. The successful Bidder‘s bid security will be discharged upon such Bidder accepting the award,
and furnishing the Contract Performance Guarantee.
9.7. The bid security may be forfeited:
9.7.1. if a Bidder:
(i) Withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form
including extensions if any granted, or
(ii) Does not accept the correction of errors; or
9.7.2. In the case of a successful Bidder, if such Bidder fails
(i) To accept the award
(ii) To furnish Contract Performance Bank Guarantee in accordance with tender.
INSTRUCTIONS TO BIDDERS
(ITB)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
SECTION - II
INSTRUCTIONS TO BIDDERS (ITB)
INSTRUCTIONS TO BIDDERS
(ITB)
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
1.0 SCOPE OF BID
1.1 The Purchaser invites sealed bids for the supply of Domestic Diaphragm - 2.5 scmh and
commercial (B10, B25, B50 & B100 scmh) Gas Regulators as mentioned in the tender documents.
1.2 The biding document specifies the contractor scope of work, terms and conditions.
1.3 All terms, conditions and specifications of the bidding document shall be construed as applicable in
general, unless specifically indicated to the contrary.
1.4 Bidders shall quote in the manner as specified in the bidding document. IMC reserves the right to
evaluate and accept bids at their sole discretion. The provisions of this clause shall supersede any
contrary provisions expressly stated or implied anywhere else in the bidding document.
2.0 ELIGIBLE GOODS AND SERVICES AND ORIGIN OF GOODS
2.1 All goods and related services to be supplied under the contract shall have their origin only
insource countries, which are not prohibited to trade with by any law or rules made there under
having the force of law of the Union of India or any state Government of India.
2.2 For purposes of this clause, ―Origin‖ means the place where the goods are mined, grown, or
produced, or the place from which the related services are supplied. Goods are produced when,
through manufacturing, processing, or substantial and major assembly of components, a
commercially recognized product results that is substantially different in basic characteristics or in
purpose or utility from its components.
2.3 The origin of goods and services need not be from the home country of the Bidder.
3.0 ELIGIBILITY OF BIDDERS
3.1 Bidders shall as part of their bid, submit a written Power of Attorney authorizing the signatory of the
bid to bind the bidder.
4.0 ONE BID PER BIDDER
4.1 Each bidder shall submit only one bid. A Bidder who submits or participates in more than one bid
will be disqualified. This includes bid of companies which are managed & controlled by same group
of individual (common IMCs / proprietor, common partner /common directors). The participation in
a particular tender by such bidders will not be allowed and bids will be disqualified.
4.2 Alternative bids are not acceptable.
5.0 NON-TRANSFERABILITY OF THE BID DOCUMENTS
5.1 Bid document is non-transferable. Bid received from the bidders in whose name bid document fee
has been submitted shall only be considered. Bidder must submit the bid document fee in their
name. Bid document fee shall be submitted by the bidder as defined in tender document.
INSTRUCTIONS TO BIDDERS
(ITB)
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
6.0 CLARIFICATION ON BID DOCUMENTS
6.1 A prospective bidder requiring any clarification of the Bid Documents may send their queries to
IMC/ Consultant through Email mentioned in the tender within 2 (Two) working days of receipt of
the bid. IMC / Consultant will respond the same within 2 working days.
7.0 DEVIATIONS:
7.1 Deviation, if any has to be listed only in the Deviation Form of the bid submitted by the bidder.
Deviations listed anywhere else will not be considered and in case of award of the job to the bidder,
the job has to be completed in accordance with the tender terms and conditions without any
commercial implications to the Purchaser.
8.0 DOCUMENTS COMPRISING THE BID
The bid prepared by the bidder shall comprise of the following components:
8.1 Envelope- I: Super scribing Techno-Commercial Un priced-Bid (PART-I)
Part – I: Techno-commercial/ Un-priced Bid (to be furnished in one original and one copy) and shall
contain the following:
8.2 F-1 BIDDER‟S GENERAL INFORMATION
8.3 F-2 BID FORM
8.4 F-3 LIST of ENCLOSURES
8.5 F-4 PROFORMA OF “BANK GURANTEE” FOR “EARNEST MONEY/SECURITY”
8.6 F-5 LETTER OF AUTHORITY
8.7 F-6 NO DEVIATION CONFIRMATION
8.8 F-7 BIDDER‟S EXPERIENCE
8.9 F-8A ANNUAL TURNOVER
8.10 F-8B FINANCIAL STATUS
8.11 F-9 CHECKLIST FOR AGREED TERMS AND CONDITIONS
8.12 DOCUMENTS FOR MEETING BQC MENTIONED IN DOCUMENT
8.13 POWER OF ATTORNEY OF THE SIGNATORY TO THE BID OFFER ON NON-JUDICIAL STAMP
PAPER
Note:
The bid offer shall consist of the above documents only.
All pages of the bid offer to be signed and stamped by an authorised representative (as
described in bid document) of the bidder
8.14 Envelope II: Super scribing “Price Bid – Not to Open with Techno–Commercial Un-priced
Bid”- PART-II.
INSTRUCTIONS TO BIDDERS
(ITB)
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
Part II-shall contain one original and one copy of Schedule of Rates duly filled and sealed in duly
signed and stamped on each page. In case of any correction, the bidders shall put his full signature
and his stamp.
9.0 BID PRICES
9.1 The Prices should be quoted in INR only.
9.2 Bid quoted for partial quantity for any item of the SOR, shall be liable for rejection.
9.3 Prices quoted by the bidder, shall remain firm, fixed and valid until completion of the contract and
will not be subjected to any variation, except statutory variation (as specified in Bid document.) or
provision for price variation in the tender document.
9.4 All corrections and alterations in the entries shall be signed in full by the bidder with date. No
erasures or over-writings are permissible.
9.5 Bidder shall quote the all-inclusive prices as per scope of work and SOR, taking into consideration
all applicable taxes, duties, overheads, provision of safety gadgets to their personnel, cost of
material as per scope of work, transportation, conveyance, trainings, recruitments, communication
charges, cost for providing tools & tackles, equipment, machineries, minimum spares, etc. and
nothing extra shall be payable by the Purchaser.
10.0 PRICE BASIS
10.1 Rates quoted by the Bidder shall be considered as firm and fixed rates during the entire execution
of the contract and not subject to variation on any account except statutory variations.
11.0 CURRENCIES OF BID
11.1 Bidders shall submit bid in INR only.
12.0 PERIOD OF VALIDITY OF BIDS
12.1 The bid shall remain valid for 90 days from the bid due date. IMC may reject a bid which is valid for
a shorter period being non-responsive.
12.2 In exceptional circumstances, prior to expiry of the original bid validity period, the IMC may request
the bidder to extend the period of bid validity for a specified additional period. The requests and the
responses thereto shall be made in writing (by fax/ post/ e-mail). A bidder can refuse the request
without forfeiture of his bid security. A bidder agreeing to the request will not be required or
permitted to modify his bid.
13.0 DEADLINE FOR SUBMISSION OF BIDS
13.1 Bids must be received by the Purchaser at the address specified in Tender, not later than the time
and date specified in the tender documents.
13.2 The Purchaser, at its discretion, extend this deadline for the submission of bids by amending the
bid documents , in which case all rights and obligations of the Purchaser and Bidders previously
subject to the deadline will thereafter be subject to the deadline as extended.
INSTRUCTIONS TO BIDDERS
(ITB)
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
14.0 LATE BIDS
14.1 Any bid received by the Purchaser after the deadline for submission of bids prescribed by the
Purchaser will be rejected and returned unopened to the Bidder.
15.0 PRELIMINARY EXAMINATION OF BIDS
15.1 The Purchaser will examine the bids to determine whether they are complete, whether required
sureties have been furnished, whether the documents have been properly signed and whether the
bids are generally in order
15.2 Purchaser reserves the right to not to open the bids of those bidders with whom purchaser
experience with regard to performance of any earlier contract/equipment has been found to be
lacking.
16.0 REJECTION CRITERIA
The provisions of the following clauses of the Bid document must be adhered to, failing which the
bid shall be considered as non-responsive and shall be summarily rejected:
a) Period of validity of bid.
b) Offer for complete scope of work
c) Resolution of Dispute/ Arbitration clause.
d) Payment terms.
e) Completion Period.
f) Price reduction schedule provisions.
g) Penalty provisions
17.0 OPENING OF PRICE BID
Only Techno-commercially qualified Bidders‘ priced bid shall be opened.
17.1 EVALUATION AND COMPARISONS OF BIDS
17.2 The comparison of the prices shall be evaluated item wise basis to arrive at the lowest evaluated
cost to the purchaser.
17.3 The evaluated price of bidders shall include the following:
17.3.1 Ex-works Price including Packing, Forwarding, transit insurance and Third Party Inspection
charges
17.3.2 Freight Charges
17.3.3 GST on Finish good and Freight
INSTRUCTIONS TO BIDDERS
(ITB)
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
18.0 AWARD CRITERIA
18.1 The Purchaser will place the order on the successful bidder(s) whose bid has been determined to
be substantially responsive and techno-commercially most viable by IMC.
18.2 IMC reserves the right to split the award among the various bidders or award the work to the single
vendor.
19.0 IMC‟S RIGHT TO VARY QUANTITIES DURING CONTRACT PERIOD
19.1 IMC reserves the right to increase or decrease the quantities specified in the Schedule of Rates
during contract period, without any change in unit price or other terms and conditions. Bidder shall
note that the quantities mentioned against each activity in Schedule of Rates are tentative only and
subject to change based on actual requirement. The unit rates quoted by the bidders shall remain
fixed and firm throughout the contract period i.e. no price adjustment shall be allowed after bid
submission.
20.0 IMC‟S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS
20.1 IMC reserves the right to accept or reject any bid, and to annul the bidding process and reject all
bids, at any time prior to award of contract, without thereby incurring any liability to the affected
bidder or bidders or any obligations to inform the affected bidder or bidders the reason for the
IMC‘s action.
21.0 NOTIFICATION OF AWARD
21.1 Prior to the expiration of the period of bid validity, the Purchaser will notify the successful Bidder in
writing that its bid has been accepted.
21.2 The bidder shall promptly, but not later than Seven (7) days of notification of award shall furnish its
acceptance of award.
21.3 Successful Bidder‘s furnishing of the Contract-Cum-Equipment Performance Bank Guarantee
pursuant to Contract Condition (CC) Clause.
21.4 The Purchaser will discharge the bid security of unsuccessful Bidders as early as possible.
22.0 SINGLE POINT RESPONSIBILITY
22.1 The bidder shall submit bid on single point sole/prime bidder responsibility basis. Bidder shall
therefore not submit offer on consortium or joint bid basis.
23.0 DOWNLOADING OF TENDER DOCUMENT
Bid Document can be downloaded from the Consultant, VCS‘s website www.vcsquality.com, or by
physically from VCS Quality Services Pvt Ltd, No.707 & 708, Tower-1, Sector-135, Assotech
Business Cressterra, Noida-201301 (UP) Email: gursharan.jhalli@vcsquality.com/
cp@vcsquality.com on any working day (Monday to Friday) from 10.00 hours to 16.00 hours
against a written request as specified in Tender Documents.
INSTRUCTIONS TO BIDDERS
(ITB)
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
Bidders meeting the bid evaluation criteria and intend to submit their bid may download the tender
for submission by the bid due date and time. Bidder shall give an undertaking on his letterhead that
the contents of the bidding document have not been altered or modified.
The bidders who have downloaded the tender document from website shall make EMD / bid
security along with the bid. The bid of any such bidder shall be considered only if the bid is
accompanied by the prescribed EMD/Bid Security.
Bid submitted by bidders who have not accompanied the EMD/Bid Security, the bid offer will be
rejected.
24.0 CONTACT DETAILS
Contact Person Name : Mr. Hira Singh Bist E-mail : cp@vcsquality.com
VCS Project Consultants Pvt. Ltd. 707 & 708, Tower 1, Assotech Business Cresterra, Sector 135, Noida 201301 Contact No. +91 9891257027, +91 120 5987144/5987145 Contact Person Name : Mr. Hemant Kumar E-mail : hemantkumar@imc.net.in
IMC Ltd.
Business Development ―Neeladri‖, 3rd & 1st Floor, No. 9, Cenotaph Road Alwarpet, Chennai-600018 Contact No. +91-44-4590 2222, 4590, 2299
CONDITIONS OF CONTRACT
Supply of Diaphragm Meters For Domestic, Commercial & Small Industrial Operation
SECTION - III
CONDITIONS OF CONTRACT (CC)
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
1.0 DEFINITIONS
All the initial capitalised terms used in the Agreement shall have the meaning as ascribed to such
term hereunder:
a) „Completion Schedule‟ or „Delivery Schedule‟ means a schedule approved by the IMC for
completion of all obligations of the Contractor under the Agreement.
b) „Contract Documents‟ mean all the documents referred to in the Agreement for discharging the
requisite obligations by respective party.
c) „Day‟, „Month‟ or „Year‟ means calendar day, calendar month or calendar year.
d) „Effective Date‟ means a date on which Contractor‘s obligations will commence and thereupon
Delivery Schedule and/or Completion Schedule will be drawn up.
e) „Notification of Award‟ means date which is earlier of either a Fax of Intent (FOI) or Letter of
Intent (LOI) or Letter of Award (LOA) issued to a successful bidder for award of the work pursuant
to bidding process.
f) ‗Purchaser‘ / or ‗IMC‘ shall mean IMC Limited , a company incorporated in India having its
registered office at NEELADARI, 3rd Floor, No.9, Cenotaph Road, Alwarpet, Chennai- 600 018
g) „Services‟ or „Ancillary Services‟ means those services ancillary to the supply of the Goods, such
as transportation and insurance, and any other incidental services, such as installation,
commissioning, provision of technical assistance, training and other such obligations of the
Contractor covered under the scope of the Agreement.
h) „CC‟ means the Conditions of the Contract forming a part of the Contract Documents.
i) „Contractor‟ or „Seller‟ or „Contractor‟ means the individual person or firm or body corporate
supplying the Goods and Ancillary Services under the Agreement.
j) „FOT‟ – means that the Goods or supply items or services shall be done at site(s) warehouses or
places mentioned by the Purchaser on FOT basis.
k) CC shall apply to the extent that they are not superseded by provisions of other parts of the
Agreement.
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
2.0 COUNTRY OF ORIGIN
2.1 For purpose of this Clause, 'Origin' means the place where the Goods were mined, grown, or
produced. Goods are produced when, through manufacturing, processing, or substantial and major
assembly of components, a commercially recognized new product results that is substantially
different in basic characteristics or in purpose or utility from its components.
2.2 The origin of Goods and services may be different from the nationality of the Supplier.
3.0 STANDARDS
3.1 The Goods supplied under this Agreement shall conform to the standards mentioned in the
Technical Specifications and when no applicable standard is mentioned, to the authoritative
standards appropriate to the Goods‘ in country of origin. Such standards shall be the latest issued
by the concerned institution.
4.0 CONFIDENTIALITY
4.1 The contractor cannot, without agreement of the IMC, disclose nor enable third parties to benefit
from the documents drawn up in the course of his obligations under the Agreement or information
received from the Purchaser / Consultant / Engineer/ Inspector.
4.2 Further, contractor is not allowed to publish copy or transmit to third parties the documents that are
transmitted to him by Purchaser or Consultant or Engineer or Inspector. The IMC retains the right to
claim damages from the contractor in the case where these documents have been used without
such written consent.
4.3 However, these obligations do not apply to documents for which it can be demonstrated that
Such documents were already public before these were communicated to the other party, or
have become public since without any fault or negligence of the party concerned, or
Such documents were already in its possession without having obtained them directly or
indirectly from the other party, or
Such documents were obtained from an independent source that had neither direct nor indirect
secrecy commitment to the other party.
5.0 PRICES AND PRICE BASIS
5.1 Prices charged by the Contractor for Services performed under the Agreement shall be on firm
price basis and not vary from the prices quoted by the Contractor in its bid, with the exception of
any price adjustments authorized in the tender document.
6.0 CONTRACT PERFORMANCE BANK GUARANTEE
6.1 Within twenty one (21) Days of receipt of the Notification of Award, the successful bidder shall
furnish to the Purchaser the Contract-Cum-Equipment Performance Bank Guarantee (CPBG)
equivalent to 10% of total order value inclusive of all taxes, duties and charges towards
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
stevedoring, port and customs clearances, forwarding, inland/unloading and handling up to IMC
LIMITED site/store.
OR
Initial security deposit (ISD) @ 2.5% of Annualized Order / Contract value to be submitted within 30
days of FOA/notification of award and deduction @ 7.5% of the Release order value subsequently
from release order bills till the total amount of security deposit (including ISD and deducted amount)
reaches 10% of Annualized Order / Contract value.
6.2 The proceeds of the Contract-Cum-Equipment Performance Bank Guarantee shall be payable to
the Purchaser as compensation for any loss or damage resulting from the Contractor‘s failure to
complete its obligations under the Agreement.
6.3 A bank guarantee issued by a nationalized bank or a scheduled Indian bank or by the branch of a
reputable international bank located in India or by an international reputed bank from abroad
provided in that case, the guarantee is confirmed through any bank as above located in India.
6.4 The Contract Performance Guarantee will be discharged by the IMC and returned to the Contractor
not later than thirty (30) days following the date of completion of all the Contractor‘s performance
obligations under the Contract, including any warranty obligations or the contractor should agree for
deductions of 10% of the invoice value for each of the work executed and the same shall be
refunded after 30 days of completion of performance obligations.
6.5 The Contract-Cum- Equipment Performance Bank Guarantee should be kept valid for 90 days
beyond the contract completion period. Bidder will be required to submit a written request to IMC
LIMITED for release of CPBG on expiry of this period and confirming that all contractual obligations
against the contract have been fulfilled.
7.0 PATENT RIGHTS
7.1 The Supplier shall alone bear the liability and costs of any prejudicial consequence of any
infringement of all or part of the patents, industrial trademarks, designs and models relating to the
Goods. Therefore, the Supplier shall make the arrangements at his own expense with the holders
and pay the royalties, obtain the necessary licenses and authorizations, failing which he agrees to
modify the Goods to the extent needed to avoid any such infringement.
7.2 In case of legal action or proceedings for infringement against the IMC, the Supplier undertakes to:
Stand up for the IMC in the defence of his rights and interests;
Save Purchaser harmless of any legal, financial and other consequences as may result to him
from the legal action or proceedings;
Bear all the damages and interests as may be due to the holders of the patents, industrial
trademarks, designs and models, in principal, costs and interests;
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
Reimburse to the Purchaser at the Purchaser‘s first request, the costs of any nature
whatsoever, including the fees of lawyers, experts and technical advisers, etc. incurred due to
or on the occasion of the legal action or proceedings;
To modify if need to be and without delay, the incriminated Goods / equipment, or have it
replaced, free of charge, by equivalent Goods / equipment free of any infringement. Supplier
alone shall bear all the costs, risks and liability that result thereof including the costs of
dismantling, erecting, adapting or modifying such Goods/ equipment and starting up, etc.
7.3 In case of legal action or proceedings for infringement brought against the Purchaser the Supplier
has the right to participate in the IMC's defence. Any transaction with the third party in such cases
shall be discussed and jointly agreed by the parties, wherever feasible.
8.0 INSPECTIONS AND TESTS
8.1 Considering ITP provided by IMC/PMC, The Supplier will submit to Purchaser the quality assurance
plan (QAP) regarding design, manufacture and testing of all the items required under the
Agreement within 15 days of Notification of Award. Purchaser will then review the QAP and inform
the Seller, the stages when the Purchaser / Inspector / Engineer would witness the tests and/or
inspect the Goods under manufacturing, beyond which the progress of the specified activity /
manufacturing will not proceed, without written approval.
8.2 The Seller will inform Purchaser fifteen (15) Days in advance for readiness of material for inspection
8.3 The Purchaser or its representative shall have the right to inspect and / or to test the Goods to
confirm their conformity to the requirements of the Agreement at no extra cost to the Purchaser. All
costs for such inspections and tests except the cost of travel, board and lodge of the Purchaser‘s
representative / Inspector shall be to the account of the Supplier.
8.4 The inspections and tests may be conducted on the premises of the manufacturer or Supplier or its
sub-supplier (s), at point of delivery, and / or at the Goods‘ final destination. If conducted on the
premises of the manufacturer or Supplier or its sub-supplier(s), all reasonable facilities and
assistance, including access to drawings and production data, shall be provided by the Supplier to
the inspectors at no charge to the IMC.
8.5 Should any inspected or tested Goods fail to conform to the Specifications, the IMC may reject the
Goods, and the Supplier shall either replace the rejected Goods meeting the Specification
requirements or make alterations necessary to meet Specification requirements free of cost to the
Purchaser.
8.6 All third party inspection charges shall be in supplier‘s scope.
9.0 ADDITIONAL TEST
9.1 The Purchaser can also request for additional tests which were not identified and specified in the
QAP, but considers necessary to ensure the quality of the raw materials or of the manufacture.
9.2 In any case, additional tests shall be designed so as to require a minimum of time. Provided further
before starting these additional tests, the Supplier defines and justifies, to the Purchaser‘s
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
satisfaction, the possible effects of the duration of these tests on the contractual time-limits /
schedule(s).
9.3 The Supplier places at the disposal of the Purchaser , or of the chosen official or approved
organization, the tools and/or items of general use, which belong to him as well as the staff
necessary for the additional tests decided by the Purchaser .
9.4 Should these additional tests reveal unacceptable faults, taking into account the features asked for
and the Specifications that entail the repair or rejection of the relevant item or components, the
Supplier will be responsible of the ensuing delays, inasmuch as these tests have been made in the
shortest possible time. He shall bear, in such case, any cost he has had to incur for the carrying out
of the tests.
9.5 If, on the other hand, the additional tests do not reveal, in the opinion of the Purchaser,
unacceptable faults as indicated above, the cost borne by the supplier for the carrying out of these
tests will be invoiced to the IMC, after prior justification, and the Supplier may be entitled to
reasonable extension of the time limit.
10.0 PACKING
10.1 The Supplier shall provide such packing of the Goods as is required to prevent their damage or
deterioration during transit to their final destination, as indicated in the Agreement. The packing
shall be sufficient to withstand, without limitation, rough handling during transit and tropical humid
conditions as exposure to extreme temperatures, salinity and precipitation during transit, and open
storage. Further the size and weights of the packing cases shall take into consideration, where
appropriate, the remoteness of the Goods‘ final destination and the absence of heavy handling
facilities at all points in transit.
10.2 The packing, marking and documentation within and outside the packages shall comply strictly with
such special requirements as shall be expressly provided for in the Agreement, including additional
requirements, if any.
11.0 DISPATCH INSTRUCTIONS
11.1 At least fifteen (15) Days before the expected dispatch date, the Supplier shall obtain authorization
from the Purchaser to go ahead with the dispatching, after ensuring compliance to other
requirements of the Agreement.
12.0 DELIVERY AND DOCUMENTS
12.1 Delivery of the Goods shall be made by the Supplier in accordance with the Delivery Schedule
specified in the Agreement. The details of shipping and/or other documents to be furnished by the
Supplier.
13.0 INSURANCE
13.1 Transit Insurance up to IMC site/store shall be arranged and paid by Supplier.
14.0 TRANSPORTATION
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
14.1 Where the Supplier is required under the Scope of the Contract to transport the Goods to a
specified place of destination or to Site, the Supplier shall transport to such place of destination or
site, as the case may be, including Freight, Unloading at site/ store and storage within Solapur
district, if required. The Contract Price will include costs of all such transportation.
14.2 The Supplier shall select such carrier which could deliver the Goods in requisite time and ensure
safe and timely transportation of the Goods.
14.3 In case delay occurs for reasons not attributable to Purchaser alone, the Supplier shall, if directed
by Purchaser, adapt a specific way of delivery of Goods (air freight or likewise) at destination, the
additional cost for which will be borne by the Supplier. If such specific way of delivery is required by
Purchaser to pre-pone the deliveries, nevertheless, Supplier will arrange the same and difference of
justified transportation charges will also be borne by the Purchaser.
15.0 GUARANTEE/ WARRANTY
15.1 The Supplier warrants that the Goods supplied under the Agreement are new, unused, of the most
recent or current models and that they incorporate all recent improvements in design and materials
unless provided otherwise in the Contract Documents. The Supplier further warrants that all Goods
supplied under this Agreement shall have no defect, arising from design, materials, or workmanship
(except when the design and / or material is required by the Purchaser‘s specifications and the
Supplier has given his disclaimer of warranty obligations with respect to such requirement) or from
any act or omission of the Supplier, that may develop under normal use of the supplied Goods in
the conditions prevailing in the place of use / destination.
15.2 This warranty shall remain valid for twelve (12) months after the Goods, or any portion thereof as
the case may be, have been put into operation or for eighteen (18) Months after the date of
delivery, whichever occurs earlier.
15.3 The IMC shall promptly notify the Supplier in writing of any claims arising under this warranty.
15.4 Upon receipt of such notice, the Supplier shall, within a reasonable period, repair or replace the
defective Goods or parts thereof, free of cost to the Purchaser, deliver at the appropriate
destination. The Supplier may take over the replaced parts / Goods at the time of their replacement.
No claim whatsoever shall lie on the Purchaser for the replaced parts / goods thereafter. In the
event of any correction of defects or replacement of defective material during the warranty period,
the warranty for the corrected / replaced Goods or item or material shall be extended to a further
period of twelve (12) Months from the date of such repair/replacement if put to use immediately or
eighteen (18) Months.
15.5 If the Supplier, having been notified, fails to remedy the defect(s) within a reasonable period, the
Purchaser may proceed to take such remedial action as may be necessary, at the Supplier‘s risk
and expense and without prejudice to any other rights which the Purchaser may have against the
Supplier under the Agreement.
16.0 LATENT DEFECT
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
16.1 If any latent defect (a defect which could not have manifested itself in the normal course of
inspection and testing as per relevant codes, test procedures and contract specifications and
normal usage as per industry practice will be referred to as latent defect) surfaces within five years
of putting the Goods or parts thereof into operation, the Supplier shall repair or replace such Goods
or parts, as the case may be, within technically reasonable period to the satisfaction of the
Purchaser and without any additional liability on the Purchaser, whatsoever.
17.0 PAYMENT TERMS
17.1 The method and conditions of payment to be made to the Supplier under this Contract shall be as
follows:
17.1.1 90% of the invoice value along with taxes and duties shall be paid progressively within 30 days on
receipt of Goods at designated IMC Site /Store upon submission of the following:
(i) Commercial invoice in triplicate
(ii) Cenvatable invoice
(iii) LR or GR (original)
(iv) Packing List
(v) Despatch clearance issued by Purchaser
(vi) Inspection release note issued by Purchaser/ TPIA
(vii) Certificate of receipt of goods at Purchaser's store
17.1.2 10% of the invoice value shall be paid within thirty (30) days after receipt of material and final
acceptance of goods by Purchaser and submission of final documents.
17.2 MODE OF PAYMENT
17.2.1 Payment shall be released to domestic bidders within a period of thirty (30) days of invoice with all
relevant/supporting documents, by IMC through RTGS/Cheque.
18.0 CHANGE ORDERS
18.1 Any change in obligations with respect to the Agreement of either party shall be governed by a
change order. The procedure of change order to be detailed in project coordination procedure to be
developed pursuant to Notification of Award and agreed by the parties.
19.0 ASSIGNMENT
19.1 The Supplier shall not assign, in whole or in part, any of its obligations to be performed under this
Agreement to any third party, except with the IMC‘s prior written consent.
20.0 DELAYS IN THE CONTRACTOR‟S PERFORMANCE
20.1 Performance of Services shall be made by the Contractor in accordance with the time schedule
prescribed by the Purchaser in the Delivery Schedule.
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
20.2 If at any time during performance of the Agreement, the Contractor encounters conditions impeding
timely delivery of the Goods and performance of Services, the Contractor shall promptly notify the
Purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as
practicable after receipt of the Contractor‘s notice, the Purchaser shall evaluate the situation and
may at its discretion extend the Contractor‘s time for performance, with or without levy of Price
Reduction Schedule, in which case the extension shall be ratified by the parties by amendment of
Agreement.
21.0 PRICE REDUCTION SCHEDULE ( PRS )
21.1 In case the CONTRACTOR fails to complete the supply within the Contractual Completion period,
then, unless such failure is due to Force Majeure as defined in tender or due to IMC's defaults, the
CONTRACTOR shall pay to the IMC, by way of price reduction, a sum @ ½ % per week of delay or
part thereof (Half Per Cent) on undelivered value subject to maximum of 5 % (Five Per Cent) of the
total contract value. The parties agree that this is a genuine pre estimate of the loss/damage which
will be suffered on account of delay/breach on the part of the CONTRACTOR and the said amount
will be payable on demand without there being any proof of the actual loss or damages caused by
such delay/breach. The decision of IMC in regard to the actual delay shall be final and binding on
the CONTRACTOR.
22.0 DEDUCTIONS FROM THE CONTRACT PRICE:
22.1 All costs, damages or expenses which IMC may have paid or incurred for which under the
provisions of the CONTRACT, the CONTRACTOR is liable/will be liable, will be deducted from
contractors bills or from any moneys due or becoming due to the CONTRACTOR.
23.0 TERMINATION OF CONTRACT
23.1 Termination for Default
23.1.1 IMC LIMITED reserves its right to terminate / short close the contract, without prejudice to any other
remedy for breach of CONTRACT, by giving one month notice if supplier fails to perform any
obligation(s) under the CONTRACT and if supplier, does not cure his failure within a period of 30
days (or such longer period as IMC LIMITED may authorize in writing) after receipt of the default
notice from IMC LIMITED.
23.2 Termination for Insolvency
23.2.1 IMC LIMITED may at any time terminate the CONTRACT by giving written notice without
compensation to supplier, if supplier becomes bankrupt or otherwise insolvent, provided that such
termination will not prejudice or affect any right of action or remedy which has accrued or will
accrue thereafter to IMC LIMITED.
23.3 Termination for convenience
23.3.1 IMC LIMITED may by written notice sent to supplier, terminate the contract, in whole or part, at any
time for its convenience. However, the payment shall be released to the extent to which
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
performance of work executed as determined by IMC LIMITED till the date upon which such
termination becomes effective.
24.0 FORCE MAJEURE
Shall mean and be limited to the following:
1. War/hostilities
2. Riot or Civil commotion
3. Earthquake, flood, tempest, lightening or other natural physical disaster.
4. Restrictions imposed by the Government or other statutory bodies which prevents or delays the
execution of the Contract by supplier.
Supplier shall advise IMC LIMITED by a registered letter duly certified by the local Chamber of
Commerce or statutory authorities, the beginning and end of the above causes of delay within
seven (7) days of the occurrence and cessation of such Force Majeure Conditions. In the
event of delay lasting over one month, if arising out of causes of Force Majeure, IMC LIMITED
reserves the right to cancel the Contract and the provisions governing termination shall apply.
For delays arising out of Force Majeure, supplier shall not claim extension in completion date
for a period exceeding the period of delay attributable to the causes of Force Majeure and
neither IMC LIMITED nor supplier shall be liable to pay extra costs provided it is mutually
established that Force Majeure Conditions did actually exist.
Supplier shall categorically specify the extent of Force Majeure Conditions prevalent in their
works at the time of submitting their bid and whether the same have been taken into
consideration or not in their quotations. In the event of any force majeure cause, supplier or
the IMC LIMITED shall not be liable for delays in performing their obligations under this order
and the completion dates will be extended to supplier without being subject to price reduction
for delayed completion, as stated elsewhere.
25.0 SETTLEMENT OF DISPUTES
25.1 If any dispute or difference arising between the parties in respect of or concerning or connected
with the interpretation or implementation of this contract, or otherwise arising out of this contract,
the parties hereto shall promptly and in good faith negotiate with a view to bring out and amicable
resolution and settlement.
25.2 In the event, no amicable resolution or settlement is reached within a period of 30 days from the
date on which dispute difference arose (in writing), such dispute or difference shall be settled by
referring the same to sole arbitrator in accordance with the provisions of the arbitration and
conciliation act,1996, or any other statutory modification/amendment thereof.
25.3 IMC Limited will nominate three independent persons who can be the sole arbitrator and intimate
the same to vendor. The vendor needs to choose one person from the said nominees as sole
CONDITIONS OF CONTRACT
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
arbitrator. If vendor fails to choose the arbitrator within thirty days from receipt of a nomination by
IMC Limited, then IMC Limited will have right to choose the sole arbitrator.
25.4 The arbitration proceedings shall be held in Solapur and shall be conducted in the English
language. The decision of such arbitration shall be binding and conclusive upon the parties. The
parties to the arbitration shall equally share the costs and expenses of any such arbitration.
25.5 It is hereby clarified that the courts at Solapur alone shall have jurisdiction to try and entertain any
and all suits or other proceedings in respect of, relating to or otherwise arising out of this contract.
26.0 TAXES, DUTIES AND LEVIES:
26.1 Supplier shall pay any and all taxes including GST etc. which are payable in relation to the
performance of the Contract. The quoted price shall be exclusive of all such taxes and duties. The
contractor has to submit quote without applicable taxes but including transportation, insurance and
other support service requirements,
26.2 Contractor shall raise invoices as per rate finalized plus applicable taxes. IMC will pay full payment
including applicable taxes.
26.3 Statutory variation in taxes (GST) and duties, if any, within the contractual completion period shall
be borne by IMC LIMITED. No variation in taxes duties or levies other than statutory taxes & duties
shall be payable.
27.0 STATUTARY VARIATION
27.1 Change of law clause
All of the charges shall stand revised from the date from which change in law is made effective or
implemented by relevant Government Authority.
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
SECTION – IV
TECHNICAL SPECIFICATION
(DOMESTIC REGULATORS: PART A)
(COMMERCIAL, INDUSTRIAL & NETWORK REGULATORS: PART B)
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
PART A
DATA SHEET FOR DOMESTIC REGULATORS 2.5 SCMH
GE
NE
RA
L
1 Service Natural Gas with specific gravity 0.55 to 0.75
2 Design
Direct Acting pressure Regulator with spring control and diaphragm with inbuilt Pressure balance regulating unit to ensure the constant outlet pressure. Regulators shall have adequate strength to withstand mechanical stress
subjected during installation & service.
3 Connection Orientation Inlet and Outlet connection at 90 degree.
4 Installation Suitable for outdoor Installation, tamper proof (locking
wire/sealed cap) and corrosion resistance.
5 Installation
position Horizontal / Vertical
FLOW 6 Capacity 2.5 SCMH
PR
ES
SU
RE
& T
EM
PE
RA
TU
RE
7 Inlet Pressure 26 mbar(g) to 110 mbar(g)
8 Outlet Pressure Set point
22 mbar(g), +0.75/-0.25 mbar (g) at an air flow rate of 1.5 ± 0.05 m
3/hr.
9 Over Pressure
Cut off point Not Required
10 Under Pressure
Cut off point 13 (+/- 2) mbar (g)
11 Creep Relief valve
Not Required
12 Re-pressurizing
safety device
Should be present which will prevent the regulator from re-opening when the inlet pressure is restored, unless there
is a downstream back pressure i.e. all connected appliance have been turned off.
13 Operating
Temperature 0-60 deg. C
BO
DY
14 Casing
Casing and body of Die Cast aluminum (LM6 & LM24 as perBS EN 1559-1 or 1559-421999)and water / weather
proof, Corrosion resistance for outdoor installations. Porosity test for the body of the casing shall comply to
ASTM E1555.
15 End Connections
¾― BSPT (F) as per IS 554:1999, Thread are provided at inlet and outlet of the Regulator.
End connections shall be protected by plastic caps.
Regulators without end cap will be rejected by IMC Ltd.
16 Dimensions Shall confirm to Annexure A
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
INT
ER
NA
LS
17 Diaphragm
Synthetic Rubber {Standard}. Resistance of elastomers to lubricants and gas shall be checked by Oil Immersion Test Diaphragm as per IS 1817:2005. The elastomeric material used shall be homogenous, free from porosity, inclusions, grit, blisters and surface imperfections visible
to the naked eye.
18 Internals
Internal parts shall be stainless steel, Brass seal of Reinforced Nitrile rubber or aluminum. Zinc alloys shall not be used for gas carrying or other parts which could
affect the safe operation of the regulator.
OT
HE
RS
19 Filter Essential (inbuilt) (at regulator inlet)
20 Closing Pressure Outlet pressure shall not rise more than 7.5 mbar (g),
above the outlet pressure at 5% of Qmax.
The lock-up pressure shall not rise more than 30 mbar (g), at any inlet pressure above the lock-up pressure, up to
and including 100 mbar, and the total leakage of air shall not exceed 28 cm
3/hr.
The lock-up pressure shall not rise more than 30 mbar (g), at any inlet pressure, from 100 mbar (g) up to and including 165 mbar (g), and the total leakage of air
shall not exceed 60 cm3/hr.
21 Failure Position Closed
22 Type of Reset UPSO-Auto reset
23 Color Oxford Blue
24 Resistance to Humidity
All parts shall withstand the humidity test and show no signs of corrosion, lifting or blistering visible to the naked
eye.
25 Breather Holes
To be provided and to be protected against blockage by arranging them such that they do not get damaged by a
sharp cleaning device inserted through the breather hole.
Breather hole shall be provided such that they cannot be blocked by dust, mud, insects, etc. The vent must always be open. Make sure the screen is in place which keeps out insects or mud which may plug the vent opening.
Note: 1. QAP and GAD of Regulator shall be submitted by the Vendor for approval priors to production 2. Monogram of IMC Ltd. is to be pasted through sticker on Regulator. 3. The Regulator shall have marking & labeling specifications as per clause no. 8 of this document 4. End Connection shall be provided by plastic cap. 5. All other specifications not mentioned in this datasheet shall be as per international Standard EN 88-1
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
ANNEXURE A
1. Domestic Regulator QAP (QAP for indicative purpose. On issuance of work order,
vendor should submit their QAP with minimum compliance of this QAP and in
aligned with applicable codes)
Sr.
No Characteristic
s Reference Documents
Format of Records
Extent of
Check Vendor TPI IMC Remarks
1
Chemical Composition
for Raw Material for
Meter Regulator Body and
Cover
BS EN 1559-4:1999 or equivalent
grade LM 6/ LM 24
Material test certificate
Two sample per heat
P R R
Review of report
issued by NABL
approved Lab by TPIA
2
Chemical Composition
for Brass, Rubber and
springs
Brass to IS 319 or
equivalent
Material test certificate
One Sample per plot
P R R
Review of report
issued by NABL Lab by TPIA
Spring: AISI
304 / AISI 316 or equivalent
P R R
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
Rubber- to EN 549 P R R
3 Breather hole with rupture diaphragm
Confirming Cl. No. 6.2.3 and 6.2.4 of EN
13611 Spec.
Vendor inspection
reports
One sample from each lot
P R R Witness the test by TPI
4
Dimensions and end-
connections of Assembly
As per approved Data
Sheet
Vendor inspection
reports
As per IS 2500 (part1
) Level
1 (0.65)
**
P W R
Vendor has to carry out
100% inspection
and TPI has to witness. As per IS 2500(part 1) Level 1(0.65)
5 Soundness Test
Supply regulator with
an inlet pressure of
165 mbar (g) from inlet and
outlet. No leakage allowed.
Vendor inspection
reports ** P W R
6 Factory
Setting and Sealing
Set outlet pressure at 22
mbar (g) (+0.75, -0.25) mbar (g) at an inlet pressure of 30 mbar (g)
and at gas flow rate of 1.5
m3/hr
Vendor inspection
reports ** P W R
7
Performance Characteristics at low inlet
pressure
Outlet pressure shall be 18.7 to 25.3 mbar (g) at an inlet pressure of 26 mbar (g) and gas flow rate of 2.5
m3/hr
Vendor inspection
reports ** P W R
8
Performance Characteristics at high inlet
pressure
Outlet pressure shall be 18.7 to 25.3 mbar (g) at an inlet pressure
of 110 mbar(g) and gas flow rate of 0.03
m3/hr
Vendor inspection
reports ** P W R
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
9 Lock up pressure test
Lock up pressure
should be less than 30mbar
at an inlet pressure of
110 mbar (g)
Vendor inspection
reports ** P W R
10 Low Pressure Cut off Test
The regulator shall shut off
when pressure drops between
11-15 mbar (g). Resetting
shall be automatic.
Vendor inspection
reports ** P W R
11 External Leak
Tightness Test
Confirming Clause No.
7.3.1 and 7.3.2 of EN 13611
Spec.
Vendor inspection
reports ** P W R
12 Marking and Labelling
Marking and labeling details shall be as per clause no. 8 of this document
Vendor inspection
reports ** P W R
13 Color Oxford Blue Vendor
inspection reports
** P W R
14 Protection and Packing
Regulator shall be individually sealed in clear
Jute bag / Paper bag and
packed in individual
corrugated boxes. 50 such
regulators shall be kept in
one mother box.
Vendor inspection
reports ** P W R
15 Torsion & Bending
Confirming Clause No. 7.4
of EN13611 Spec.
Vendor inspection
reports ** P W R
Vendor has to carry out
100 % inspection
and TPI has to witness 2
samples from the lot
Type Test
1 Type test on Elastomers /
Durability
Type Test on elastomers
shall be carried out as per clause No. 7.8.1 of EN
13611
Material test
certificate
One sample
from each lot
P R R
Vendor has to carry out
the performance test once
in three years. TPI
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
2
Type Test on Protective
coating (Resistance
to Humidity & humidity
Test)
Type test on protective
coating shall be carried out as per Clause No. 7.8.6 and 7.8.7 of EN
13611
Vendor inspection
reports
One sample
from each lot
P R R
has to review the vendors
Inspection Reports.
Notes:
1 All dimensions are in mm unless otherwise specified.
2 All the measuring instruments shall be duly calibrated at the time of inspection.
3 Calibration certificates of all the measuring instruments shall be reviewed by TPI at the time of inspection, along with the Master calibration certificate of the measuring instruments from which the instruments is calibrated.
4 After satisfactory inspection, the TPI agency to apply their mark(stamp / sticker / embossing / etc.) on each regulator in close proximity to the location where the Sr. No. of the regulator is marked.
P – Perform, R – Review of documents/test certificates W - Witness
2. SINGLE SAMPLING PLAN WITH 1% AQL NORMAL INSPECTION – LEVEL 1 (As per IS 2500)
ANNEXURE B: (Reference standard : IS 2500)
Sr.
No.
Batch Size Sample
Size
Acceptance
No.
Rejection
No.
1 2 to 500 20 0 1
2 501 to 3200 50 1 2
3 3201 to 10000 80 2 3
4 10001 to 35000 125 3 4
5 35001 to 150000 200 5 6
Explanation:
Annexure B shall be applicable only for the Domestic Regulators. No. of samples inspected will be
equal to the sample size given by the plan. If the no. of nonconforming product(s) is equal to or
less than the acceptance no., the non-confirming product(s) will be removed from the lot and the
remaining lot accepted. If the no. of non-confirming product(s) is equal to or greater than the
rejection number, the whole lot will be retested for that particular parameter and rejected products,
if any, will be replaced by fresh OK products. IMC also reserves the right to reject the entire lot and
either ask for a fresh batch of production or cancel the order for the remaining quantity. Annexure
B shall not be applicable for regulators other than the Domestic Regulator. For Commercial
regulators, 100% inspection shall be carried out as per the QAP.
3. PACKAGING Packaging size to be mentioned to ensure uniformity in delivery conditions of the material being
procured. Vendor shall submit the packaging details during offer and also complied with at the
time of delivery. Vendor should ensure that the meter should be handled properly from the vendor
workshop to the owner site while transportation and handling. Meter should not be accepted if the
inlet and outlet of the meter is not covered with plastic cap.
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
(COMMERCIAL, INDUSTRIAL & NETWORK REGULATORS: PART B)
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
DATA SHEET FOR COMMERCIAL, SMALL INDUSTRIAL CUSTOMERS AND NETWORK REGULATOR
Ge
ne
ral
Description 10, 25, 50 and 100 m3/hr
Service Natural Gas with specific gravity 0.55 to 0.75
Design
Two stage direct acting pressure regulator with spring control and diaphragm with inbuilt
pressure balancing regulating unit to ensure constant outlet pressure.
Confirming Standard
Approved to EN 88-2
Connection Orientation
Inline inlet & outlet connection
Installation Suitable for Outdoor installation, tamper proof and corrosion resistance for life period of 20
years.
Installation position
Horizontal/Vertical
Flow, Pressur
e & Temper
ature
Flow capacity 10, 25, 50 and 100 m3/hr. for outlet pressure
range of 110 mbar (g)
Inlet Pressure 0.5 to 5.0 bar(g) – 10, 25, 50 and 100 m3/hr
Outlet Pressure set
point 110 mbar (g)
Over Pressure cut off point
165 mbar (g)
Under Pressure cut
off point 50 mbar (g)
Creep relief Valve
130 ± 5 mbar(g)
Operating temperature
0-60 Deg C
Bo
dy
Casing Chemical composition of regulator casing and
body to be made of Aluminum Alloy/Zinc alloy of LM2/LM6/LM24/ZnA14
Corrosion Protection
All parts of the regulator should be corrosion resistant.
Suitable surface treatment for anti-corrosion to be provided on both sides of casing as per
applicable code.
End Connections
As mentioned in Annexure C
End connections shall be protected by plastic caps. Regulators without end cap will be
rejected by IMC Ltd.
Fire Resistance –Resistance to
As per BS 4161 ** Female loose nut with suitable washers to be
provided
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
high temperature
** In case of end connections are differing, vendor shall provide suitable adaptor of similar
materials to meet the specified end connections.
Internals
Diaphragm Synthetic rubber (Reinforced)
Other internal parts
Internal parts shall be stainless steel, brass seal of reinforced nitrile rubber or aluminum.
Oth
ers
Filter Essential (Inbuilt) at regulator inlet
Accuracy class AC-5 complying to EN 88-2
Closing Pressure
SG-10 complying to EN 88-2
Failure position Closed
Type of reset Manual
Breather Holes
Breather holes shall be provided and it should be protected against blockage by arranging
them such that they do not get damaged by a sharp cleaning device inserted through the
breather hole.
Breather hole shall be provided such that they cannot be blocked by dust, mud, insects, etc. The vent must always be open. Vendor shall
ensure that the screen is in place which keeps out insects or mud which may plug the vent
opening
Notes: 1) QAP shall be submitted by the vendor for approval prior to production. 2) Monogram of IMC Ltd. is to be pasted through sticker on regulator. 3) End connection shall be provided by plastic cap. 4) The Regulator shall have marking & labelling specifications as per clause no. 8 of this document
ANNEXURE C
Sr. No.
Flow (at standard condition)
Max.
Regulator inlet pressure set
point
Regulator outlet
pressure set point
Inlet size/Outlet size confirming
to ANSI B:1.20.1
Creep relief valve
Cut of Pressure
OPSO UPSO
1. 10 m3/hr 0.5 bar (g) to
5 bar (g) 110 mbar
¾‖ * ¾‖ BSPT(F)
130 mbar
165 mbar
50 mbar
2. 25 m3/hr 0.5 bar (g) to
5 bar (g) 110 mbar 1‖ * 1‖ BSPT(F)
130 mbar
165 mbar
50 mbar
3. 50 m3/hr 0.5 bar (g) to
5 bar (g) 110 mbar
1 ½ ‖ * 1 ½ ‖ BSPT(F)
130 mbar
165 mbar
50 mbar
4. 100 m3/hr 0.5 bar (g) to
5 bar (g) 110 mbar
1 ½ ‖ * 1 ½‖ BSPT (F)
130 mbar
165 mbar
50 mbar
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
Note: - End connections shall be protected by plastic caps. Regulators without end cap will be rejected by IMC Ltd.
Commercial Regulator- QAP (QAP for indicative purpose. On issuance of work order, vendor should submit their QAP with minimum compliance of this QAP and in aligned with EN 88-2)
Sr. No.
PARAMETER
S
SPECIFICATION
INSPECTION
PROCEDURE
INSPECTION
FREQUENCY &
SAMPLE SIZE
REF. DOCUMENT / STANDARD /
DRAWING No.
DOCUMENT
OF RECO
RD
INSPECTION FREQUENCY
& SAMPLE SIZE BY AGENCY
Remarks
Vendor
TPI
IMC
1
Raw Materia
l Testing
Chemical Composition of
Regulator casing and body
conforming to Aluminum alloy as per BS EN
1559-4: 1999 or equivalent
Grade LM6/LM 24 for low pressure chamber
Review of Material
Test Certificate from NABL approved laboratory
Material Test
Certificate with each
heat
EN 88-2
Test Reports
and certifica
tes
P R R
Chemical Composition of
Regulator casing conforming to
Zinc alloy confirming to IS
713:1981 or equivalent
Grade Alloy ZNA14 for high
pressure chamber
Review of Material
Test Certificate from NABL approved laboratory
Material Test
Certificate with each
heat
P R R
Chemical Composition of
Brass Conforming to IS
319:1989 or Equivalent Grade 2
Review of Material
Test Certificate from NABL approved laboratory
Material Test
Certificate with each
heat
P R R
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
Chemical Composition of
Springs Confirming to
AISI 304
Review of Material
Test Certificate from NABL approved laboratory
Material Test
Certificate with each
heat
P R R
2
Test on Elastomeric
(Rubber)
components
Vendor
Inspection Report
Each lot EN 88-
2
Test Reports
and certifica
tes
P R R
3 Humidity Test
Vendor
Inspection Report
Each lot EN 88-
2
Test Reports
and certifica
tes
P R R
4
Flow Performance, Lock up
and Relief
Pressure, Over Pressure Shut-
off , Under
Pressure Shut-
off
Sound Test @ Pressure of 5.0
bar (g)
Checking the
Leakage 100%
EN 88-2
Test Reports
and certifica
tes
P W R
Pa setting @ Pe of 5.0 bar (g) &
at Qmax
Tuning Pa @ 110
mbar (g) 100% P W R
Pa checking @ Pe of 0.5 bar (g)
and at Qmax
Checking the Pa at
Test Bench 110 mbar
(g)
100% P W R
Lockup Pressure @ Pe of 0.5 bar
to 5.0 bar & regulator
specified SCMH Flow
Checking the Lock-
up Pressure at Test Bench (Max. 125 mbar (g))
100% P W R
Relief Pressure @ Pe of 0.5 bar (g) to 5.0 bar (g)
Checking the Relief
Pressure at Test Bench
(130 ±5mbar (g) for outlet Pr. 110
mbar (g) )
100% P W R
TECHNICAL SPECIFICATION
Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network
Over Pressure Shut off @ Pe of
0.5 bar to 5.0 bar (g)
Checking the Over Pressure
Shut off at Test Bench
(165 ±5mbar (g) for Outlet 110 mbar
(g))
100% P W R
Under Pressure Shut off @ Pe of
0.5 bar to 5.0 bar (g)
Checking the Under
Pressure at Test Bench (Range 50 ±5 mbar
(g))
100% P W R
5
Inspection of Final
Regulator
Dimension of Assembly
As per approved drawing
(proposal to be
submitted by vendor)
100%
EN 88-2
Test Reports
and certifica
tes
P W R
Powder Coating & Color Oxford
Blue Visual 100% P W R
Checking of Marking & Label
for Visibility Visual 100% P W R
Inlet & Outlet Connection
As per Annex-B (INLINE)
100% P W R
Construction & Workmanship
Visual 100% P W R
Checking Seal Visual 100% P W R
NOTE:- W- Witness of quantity shall as per inspection level 1 AQL 1 as per IS 2500 (part 1):2000 Pe-Upstream Pressure Pa-Downstream Pressure P – Perform, R – Review of documents/test certificates
TECHNICAL SPECIFICATION
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
A. MARKING
The regulator body shall be indelibly marked or cast or stamped or embossed or irremovable
label with details of
a) Inlet pressure range,
b) Outlet pressure,
c) Maximum flow rate (capacity),
d) Set pressure of CRV (not in case of domestic regulator, 2.5 SCMH capacity),
e) Set pressure of UPSO
f) Set pressure of OPSO (not in case of domestic regulator, 2.5 SCMH capacity),
g) Regulation accuracy,
h) Direction of flow (cast or embossed only),
i) Name of the manufacturer,
j) Model number,
k) Sequential serial number traceable to the manufacturer production records,
l) Suppliers' name,
m) Month and year of manufacturer clearly in legible condition and on a visible
location on each of the regulator and shall be in the format mm – yyyy.
n) Unique reference number, which will be quoted on the delivery documentation
& test certificate.
Specific Notes
i) The lettering on the label shall not be less than 3 mm high and not less than 0.75
mm thick.
ii) The domestic regulator (2.5 SCMH capacity) shall be additionally marked with
the text "METER REGULATOR".
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
SECTION-V
FORMS & FORMATS
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
FORM-F1
BIDDER'S GENERAL INFORMATION
To,
IMC LIMITED TENDER NO:
1 Bidder Name
2 Status of Firm
Proprietorship Firm/ Partnership firm/ Limited/ Others If Others Specify: [Enclose certificate of Registration]
3 Name of Proprietor/ Partners/
Directors of the firm/ company
4 Number of Years in Operation
5
Address of Registered Office:
*In case of Partnership firm, enclose letter mentioning current address of the firm and the full names and current addresses of all the partners of the firm.
City:
District:
State:
PIN/ZIP:
6
Operation Address (if different from above)
City:
District:
State:
PIN/ZIP:
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
7 Telephone Number
(Country Code) (Area Code) (Telephone no.)
8 E-mail address
9 Website
10 Fax Number: (Country Code) (Area Code) (Telephone No.)
11 ISO Certification, if any {If yes, please furnish details}
12 Bid Currency
13 Banker‘s Name
14 Branch
15 Bank account number
16 PAN No.
[Enclose copy of PAN Card]
17 GST No.
[Enclose copy of GST Registration Certificate]
18 Type of Entity
Corporate/ Non-Corporate (In case of Non –
Corporate Entity, bidder will submit documentary evidence for same).
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
F-2
BID FORM
To,
SUB: SUPPLY OF DIAPHRAGM GAS METER REGULATORS FOR DOMESTIC,
COMMERCIAL, SMALL INDUSTRIAL CUSTOMERS Tender NO: VCS/NOIDA /C&P/ IMC/ARC/ D&C METER/2018/012
Dear Sir, After examining / reviewing the Bidding Documents for the tender of ― ---------------------------―
including ― Condition of Contract‖ (CC) and ―Schedule of Rates (SOR)‖ , etc. the receipt of
which is hereby duly acknowledged, we , the undersigned, are pleased to offer to execute the
whole part of the job and in conformity with the said Bid Documents, including Addenda/
Corrigenda Nos. -----------------------------.
We confirm that this Bid is valid for a period as specified in BDS from the date of opening of
―Techno-Commercial/ Un-priced Bid‖ , and it shall remain binding upon us and may be
accepted by and time before the expiry of that period.
If our bid is accepted, we will provide the ―Contract Performance Security / Security Deposit‖
equal to ― ---------------------- of the Contract Price‖ or as mentioned in Tender Document for the
due performance within ― twenty-one (21) days‖ of such Award.
Until a final Agreement/ Letter of Award is prepared and executed, the tender document
(including addenda/ corrigenda) together with the ―Notification of Award‖ shall constitute a
binding Agreement between us.
We understand that Bidding Document is not exhaustive and any action and activity
not mentioned in Bidding Documents but may be inferred to be included to meet the intend
of the Bidding Documents shall be deemed to be mentioned in Bidding Documents unless
otherwise specifically excluded and we confirm to perform for fulfilment of
Agreement and completeness of the Work in all respects within the time frame and
agreed price.
We understand that you are not bound to accept the lowest priced or any Bid that you may
receive.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation: Seal:
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
To,
F-3
LIST OF ENCLOSURES
IMC LIMITED
SUB
Dear Sir,
We are enclosing the following documents in original:
1. Bid Security/EMD.
2. Power of Attorney.
3. Completion certificates from the served companies indicating value,
quantum and details of the work done.
Place: [Signature of Authorized Signatory of
Bidder]
Date: Name:
Designation: Seal:
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
F-4
PROFORMA OF “BANK GUARANTEE” FOR “EARNEST MONEY/ BID SECURITY”
(To be stamped in accordance with the Stamp Act.)
(Proposed: Final Version to be shared post LOA)
Ref…………………… Bank Guarantee No……….
Date
IMC LIMITED
TENDER NO:
Dear Sir(s),
In accordance with Letter Inviting Tender under your reference No.----------------------------------
M/s ---------------------------------------- having their Registration / Head Office at ----------------------
(hereinafter called the Tenderer), wish to participate in the said tender for --------------------------------
-------------------------------------------------------------------------------------------------------------------------as an
irrevocable Bank Guarantee against Earnest money for the amount of -------------------------------------
------------------------ is required to be submitted by the Tenderer as a condition precedent for
participation in the said tender which amount is liable to be forfeited on the happening of any
contingencies mentioned in the tender Document.
We, the --------------------------------------------- Bank at ----------------------------------------------------------
having our Head office -----------------------------------------------------------------------------------------------
(Local Address) guarantee and undertake to pay immediately on demand without any recourse to
the tenderer by IMC Ltd., the amount -----------------------------------------------------------without any
reservation, protest, demur and recourse. Any such demand made by IMC, shall be conclusive
and binding on us irrespective of any disput or difference raised by the Tenderer.
This guarantee shall be irrevocable and shall remain valid up to ----------------------------------------
[this date should be two (02) months beyond the validity of the bid]. If any further extension of this
guarantee is required, the same shall be extended to such required period on receiving instruction
from M/s -------------------------------------------------------------------------------------- whose behalf this
guarantee is issued.
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
In witness whereof the Bank, through its authorized officer, has set its hand and stamp on this
day of 20 at . WITNESS:
(SIGNATURE) (NAME)
Designation with Bank Stamp
(OFFICIAL ADDRESS) Attorney as per
Power of Attorney No. Date:
INSTRUCTIONS FOR FURNISHING "BID SECURITY / EARNEST MONEY" BY
"BANK GUARANTEE"
1. The Bank Guarantee by Bidders will be given on non-judicial stamp paper as per
"Stamp Duty" applicable. The non-judicial stamp paper should be in the name of the
issuing Bank. In case of foreign Bank, the said Bank's Guarantee to be issued by its
correspondent Bank in India on requisite non-judicial stamp paper
2. The Bank Guarantee by bidders will be given from Bank as specified in tender.
3. A letter from the issuing Bank of the requisite Bank Guarantee confirming that said Bank
Guarantee / all future communication relating to the Bank Guarantee shall be forwarded
to the Employer at its address as mentioned at "ITB".
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
F-5
LETTER OF AUTHORITY
[Pro forma for Letter of Authority for Attending Subsequent ‗Negotiations‘]
Ref: Date:
To,
IMC LIMITED
TENDER NO:
Dear Sir,
I/We, ---------------------------------------------------------------------hereby authorize the following
representative(s) for attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un- priced
Bid Opening', 'Price Bid Opening' and for any subsequent correspondence /
communication against the above Bidding Documents:
[1] Name & Designation Signature
Phone/Cell:
Fax:
E-mail: ………………………………….. @ ………………………………
[2] Name & Designation Signature
Phone/Cell:
Fax:
E-mail: ……………………………………….. @ ………………………………
We confirm that we shall be bound by all commitments made by aforementioned
authorised representative(s).
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
Note: This "Letter of Authority" should be on the “letterhead" of the Firm / Bidder and
should be signed by a person competent and having the 'Power of Attorney' to bind
the Bidder. Not more than 'two [02] persons per Bidder' are permitted to attend
―Techno-commercial / Un-priced" & "Price Bid" Openings. Bidders authorized
representative is required to carry a copy of this authority letter while attending
the un-priced and priced bid opening, the same shall be submitted to IMC.
FORMS & FORMATS
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
F-6
"NO DEVIATION" CONFIRMATION
To,
IMC LIMITED
TENDER NO:
Dear Sir,
We understand that any 'deviation / exception' in any form may result in rejection
of Bid. We, therefore, certify that we have not taken any 'exception / deviation'
anywhere in the Bid and we agree that if any 'deviation / exception' is mentioned or
noticed, our Bid may be rejected.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
SCHEDULE OF RATES (SOR)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
F-7
BIDDER‟S EXPERIENCE
To,
IMC LIMITED
TENDER NO:
Sl.
No
Description
of the
Services
LOA
/WO
No.
and
date
Full
Postal
Address & phone nos.
of Client. Name,
designation and address
of Engineer / Officer - in- Charge (for cases other
than purchase)
Value of
Contract/ Order
(Specify Currency Amount)
Date of
Commencement of Services
Scheduled
Completion Time
(Months)
Date
of
Actual Completi
on
Reasons for
Delay in
execution,
if any
1 2 3 4 5 6 7 8 9
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
SCHEDULE OF RATES (SOR)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
F– 8A
ANNUAL TURNOVER
Bidder must fill in this form (On Bidder’s letter head)
Annual Turnover data for the last 3 years:
Sl No. Year Amount
(in INR)
1 2017-18
2 2016-17
3 2015-16
SCHEDULE OF RATES (SOR)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
F– 8B
FINANCIAL STATUS
FINANCIAL DATA FOR LAST AUDIT ED FINANCIAL YEAR
Description For the financial year of 2017-18
Amount (in INR)
1. Current assets
2. Current Liabilities (including secured
and unsecured short term loans &
working capital loans)
3. Working Capital (Current Assets-
Current liabilities)
4. Net Worth IMCs funds (Paid up share
capital and Free Reserves & Surplus)
(NW)
1. Attached are copies of the audited balance sheets, including all related notes and income
statement for the last Audited Financial year, as indicated above, complying with the
following conditions
All such documents reflect the financial situation of the bidder
Historic financial statements must be audited by a certified accountant.
Historic financial statements must be complete, including all notes to the financial statements.
Historic financial statements must correspond to accounting periods already completed and audited (no statement for partial periods shall be requested or accepted)
SEAL AND SIGNATURE OF BIDDER
SCHEDULE OF RATES (SOR)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
F– 9
CHECK LIST FOR AGREED TERMS AND CONDITIONS
S.
No.
DESCRIPTION BIDDER’S
CONFIRMATION
1 Price Basis Accepted
2 Firm & Fixed Prices Accepted
3 Supply as per scope defined in the Tender documents Accepted
4 Price is exclusive of applicable taxes inclusive of transportation,
insurance, other support services and delivery/unloading at IMC store
in Solapur district
Accepted
5 Packing & Forwarding is Included in unit price Included
6 Delivery period (As per Tender document) Accepted
7 Guarantee Clause Accepted
8 Term of Payments (As per Tender document) Accepted
9 Contract Performance Bank Guarantee to be submitted Accepted
10 Validity of bid & bid security Accepted
11 Bid Security (EMD) Details
To be filled by bidder
………………………….
………………………….
………………………….
………………………….
12 Price Quoted as per SOR. Yes
13 Deviation
14 Defect Liability Period Accepted
15 GST @ ----------------------% (To be filled by bidder)
Name of the Bidder : Signature Designation Date Seal
SCHEDULE OF RATES (SOR)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
SECTION - VI
SCHEDULE OF RATES (SOR)
SCHEDULE OF RATES (SOR)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
SCHEDULE OF RATES FOR
SUPPLY OF DIAPHRAGM GAS REGULATORS
Enquire Doc No. : VCS/NOIDA/C&P/IMC/ARC/D&C REGULATORS/2018/012 24.12.2018
PURCHASER : IMC Ltd.
PROJECT : CITY GAS DISTRIBUTION PROJECT IN SOLAPUR DISTRICT
BID DOCUMENT NO. :
NAME OF BIDDER :
Item Sr. No.
Brief Description Unit Currency Quantity
Unit FOT Despatch Point rate including
Packing & Forwarding Charges,
and third party inspection
Goods and Service Tax
(GST) applicable extra on col.(2)
Unit Freight extra up to Purchaser's store at Solapur including Transit Insurance
and Unloading etc. At site etc.
Goods & Service tax
(GST) applicable extra on
freight col.(4)
Unit Price Purchaser's store
at Solapur inclusive of P&F
Charges , applicable taxes ,
freight etc.) (2)+(3)+(4)+(5)
Total Price - Purchaser's store
at Solapur inclusive of P&F charges, third
party inspection, applicable taxes,
freight etc.) (6x1)
Amount % Amount Amount % Amount Amount Amount
(1) (2) (3) (4) (5) (6) (7)
1
Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading Domestic Gas Regulator 2.5 scmh meeting technical requirements as specified in bid document.
Nos INR 22,000
2
Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading of Commercial gas Regulator 10 m3/hr (B10 scmh) meeting technical requirements as specified in bid document.
Nos INR 90
SCHEDULE OF RATES (SOR)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
3
Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading of Commercial gas Regulator 25 m3/hr (B25 scmh) meeting technical requirements as specified in bid document.
Nos INR 63
4
Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading Commercial gas Regulator 50 m3/hr (B50 scmh) meeting technical requirements as specified in bid document.
Nos INR 172
5
Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading of Unloading Commercial gas Regulator 100 m3/hr (B100 scmh) meeting technical requirements as specified in bid document.
Nos INR 33
Total
NOTE:
1 Scope of Work and other terms and conditions are strictly as per bid document
2 Bidder to clearly indicate 'Quoted' / 'Not Quoted' in the price column in the un-priced Schedule of Rates and submit the same in Un-priced part of the bid. Bidder to submit Price part of above Schedule of Rates in their Priced Bid. All column of price schedule must be filled with required information as applicable.
3 Bidder must quote the price in Schedule of Rates formats only. Bid submitted with changed format / description is liable to be rejected.
4 All the Columns of quoted items in the Schedule of rates must be filled with required information, as applicable. Bidder can indicate "0" (zero) in any column but "included" word should not be mentioned.
SCHEDULE OF RATES (SOR)
Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation
5 Quoted rates are firm and fixed till complete execution of the entire order.
6 Purchaser reserves the right to decrease/ increase the Scope of Work as per provision of Bid document before & after award of contract
7 Above quoted prices for supply of Regulators on FOT Purchaser store at Solapur, shall be inclusive of all & nothing shall be paid extra by purchaser
8 IMC reserves the right to split the work among more than one bidder.
(Name of Authorized Signatory and Bidder's Stamp)
NAME OF THE BIDDER SIGNATURE & STAMP
Recommended