How Inventory Management - Hayes Software SystemsHow Inventory Management Can Save Your 1:1 Rollout...

How Inventory Management Can Save Your 1:1 Rollout

• Save time allotted to inventory management• Get the right tools into the right hands so

there’s no interruption to the learning process

• Automate data flow and eliminate manual entry

• Increase accuracy• Track equipment and hold people

accountable

• Track and manage your assets in a cloud-based solution built for K-12.

• Streamline your audit processes with barcode and RFID technology and a convenient mobile app.

• Easily run reports and export data to quickly complete the Utah School Technology Inventory.

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Make Inventory a Priority

Make sure leadership is involved&

Continue to reprioritize as other tasks arise

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Gain Buy-in from Users & Improve Adoption of New System & Processes

What’s in it for me?

Confidence Efficiencies Time savings Satisfaction

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Conduct Reliable Inventory Audits with an Automated System

CHALLENGE• Time Consuming• Inaccurate IMPACT

• Infrequency• Incorrect Decision

Making RESULTS• Increased Efficiency• Confident Decision

Making SOLUTIONS• Barcode Scanning• RFID Technology

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Don’t Use A Dollar Threshold as the ONLY Determination

Money Isn’t EverythingLow dollar assets start to

add up

Track All TechnologyGrants/donations tracked the same as federal/state

Purchased in BulkMaking the overall cost

for inventory high

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Standardize Data for Inventory Success

• Invest time in planning• Create naming conventions• Start with clean data• Optimize information in data flows• Record lessons learned

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Develop Strategies That Work For Your District

Plan ahead with strategies for:

• Checking devices in and out• Tagging systems option• Students taking home devices• Change management

Your SIS

Integrate your AMS with your SIS

Integrate your Asset Management and Your SIS

• Systems working together• Increase user accountability• Gain more visibility• Support campuses & administrators &

parents• Save time, money, and resources• Create a legacy of clean data for your

districtYour SIS

Run Reports Strategically

• Streamline the check & and out process by running reports ahead of time

• Accessory listing• Student’s asset history• Run reports before check in & out in order to

identify missing assets• Save time with preemptive reporting tools

Asset Tagging Tools

• Tags, barcodes, scanners, RFID, etc• Tag items ahead of time • Types of tags

Neosho School District’s 1:1

Questions?AnnaMaria Gallozzi

Solutions EngineerHayes Software Systems

O: 512-298-1435| M: 704-320-6266