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Housing Opportunities for Persons With AIDS. Competition Overview May 28, 2008 Presented by Office of HIV/AIDS Housing Benjamin Ayers. HOPWA Program Purpose. - PowerPoint PPT Presentation
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2008 HOPWA Grant Competition 1
Housing Opportunities for Persons With AIDS
Competition OverviewMay 28, 2008
Presented by Office of HIV/AIDS Housing
Benjamin Ayers
2008 HOPWA Grant Competition 2
HOPWA Program Purpose
To provide states and localities with the resources and incentives to devise long-term comprehensive strategies for meeting the housing and related supportive service needs of low-income persons with HIV/AIDS
2008 HOPWA Grant Competition 3
HOPWA Client Outcomes
Assist HOPWA Clients in establishing or maintaining stable housing, reduce risks of homelessness and improve access to care
2008 HOPWA Grant Competition 4
Application Package & Instructions
• Down load 2 packages from www.grants.gov
• Instructions-required HOPWA application forms and NOFA
• Application Package- SF 424
2008 HOPWA Grant Competition 5
Application Submission Date
• Validated by grants.gov by 11:59:59 PM, Eastern Time on July 18, 2008– 72 hour validation period
2008 HOPWA Grant Competition 6
Other Available Funding• Formula Grants in 127 St/local:
$267,417,000
• National Technical Assistance: $820,000
• This Competition: after funding renewals Approx $8,000,000
2008 HOPWA Grant Competition 7
Definitions
• Chronically homeless
• Lease or occupancy agreement
• Non-profit organization
• Permanent supportive housing
• Transitional housing
2008 HOPWA Grant Competition 8
Award Information
• Projects awarded announced by 09/31/2008
• Max. grant $1,430,000+ROI $30,000 $1,460,000
• Min. grant $500,000• Average award $1,200,000
2008 HOPWA Grant Competition 9
Eligibility• Long-term:
– States & units of general local government (non-formula)
– Balance of state areas: Units of general local government (not a formula grantee)
2008 HOPWA Grant Competition 10
Eligibility• Special Project of National
Significance (SPNS)– States, units of general local
government, & nonprofits
2008 HOPWA Grant Competition 11
Program Requirements (12)
• General provisions– General section provisions apply– Section III.C.
• National Environmental Policy Act – Facility project can’t commit or spend
HUD or local funds – Tenant based rental assistance
supportive services, operating costs and administrative costs excluded
2008 HOPWA Grant Competition 12
Program Requirements
• Performance goals– Planned Yearly outputs &
outcomes– 80% Housing stability, reduced
risk of homelessness, increasing access to care
• Optional local project goals
2008 HOPWA Grant Competition 13
Performance Goals - Outputs
• Measure actual achievements against anticipated achievements, & report on housing outputs & outcomes– # of units or households assisted
TBRA, STRMU, & Facilities– #of house holds that achieved
outcomes
2008 HOPWA Grant Competition 14
Performance Goals-Outcomes
• HOPWA Outcomes– housing stability, reduced risks
of homelessness, & improved access to care
• Annual client assessment – Status in ongoing arrangements,
stable, temporary or other results
2008 HOPWA Grant Competition 15
Program Requirements
• Use of drop down logic model
• HOPWA facility use period– Acquisition, new construction &
signification rehab 10 years – Non significant rehab 3 years
2008 HOPWA Grant Competition 16
Program Requirements• Disbursement of funds
– 3 years spend– 5 years recapture
• Execution of grant agreement & obligation of awards – Selected applicants 6 months
2008 HOPWA Grant Competition 17
Program Requirements
• Site control in 1 year– Acquisition or leasing
• Rehabilitation or new construction– Begin 18 months– Complete by end of
agreement
2008 HOPWA Grant Competition 18
Program Requirements
• Project operations– Drawdown w/ 6months– Proportionate to operating
period– Delays & loss of funding
2008 HOPWA Grant Competition 19
Program Requirements• Section 3-Housing Urban
Development ACT of 1968– New construction &
rehabilitation– Employment & economic
opportunities – Address number in narrative– Report in annual reporting
2008 HOPWA Grant Competition 20
Program Requirements
• Executive Order 13166– Limited English Proficiency (LEP)– General Section IV
• Affirmatively Furthering Fair Housing– General Section III
2008 HOPWA Grant Competition 21
Eligible Activities
• Proposed project activities
– Activities & budget amounts tied to housing outputs and outcomes
2008 HOPWA Grant Competition 22
Eligible Activities
• Housing Assistance– Main focus of housing– Permanent housing w. legal
right to continue in unit – Transitional with linkages to
Permanent w/ 24 months
2008 HOPWA Grant Competition 23
Eligible Activities
• Housing Assistance– Leasing including master leasing– Tenant Based Rental assistance
(TBRA) scattered site vs. project based
– Short-term Rent Mortgage & Utility assistance (STRMU)
2008 HOPWA Grant Competition 24
Eligible Activities
• Supportive Services– Enhance access to mainstream– No more than 35% of budget– No services-only facilities– No funds for medications (may be
shown as leveraging)– Appropriate for client
2008 HOPWA Grant Competition 25
Eligible Activities
Permanent Housing Placement• Include application fees, credit
reviews, & reasonable security deposits not exceeding 2 months
• Does not include other move-in items e.g. furniture, minor repairs (may be shown as leveraging)
2008 HOPWA Grant Competition 26
Eligible Activities
• Housing Information– Disseminating local housing
resource information to potential clients
2008 HOPWA Grant Competition 27
Eligible Activities
• Other – Subject to HUD’s approval– Address expected beneficial
housing impact w/ performance outputs & client outcomes
– Based on a Need not addressed by HOPWA Activities
2008 HOPWA Grant Competition 28
Eligible Activities
• New: Soliciting Return on Investment (ROI) cost analysis methodologies– Cost comparison on effectiveness
& efficiency– Dollars saved per dollars invested,
benefits per dollars invested, or both
– Result in effective ROI, equal ROI, and a less than effective ROI
2008 HOPWA Grant Competition 29
Eligible Activities• (ROI) cost comparison
– Direct HOPWA housing activity & outcome
– Supportive service activity & outcome
– Both & outcome
• Delineate the investment & the return
2008 HOPWA Grant Competition 30
Eligible Activities• Dollars saved per dollars
invested: TBRA vs. long-term institutional care – Investment (cost of
supportive housing); – return (cost savings for
maintaining the client in the community)
2008 HOPWA Grant Competition 31
Eligible Activities
• Benefit per dollars invested: TBRA compared to possible institutional placement
• Improved quality of life measured by households
2008 HOPWA Grant Competition 32
Eligible Activities– Benefit/result (achieving better
relative health, greater family stability, and improved life outcomes)
– investment (cost of improved quality of life)
2008 HOPWA Grant Competition 33
Eligible Activities
• ROI Methodologies address– Cost saving related to other
public and private systems of housing care and related support.
– Greater efficiencies in service delivery for types and levels of support.
2008 HOPWA Grant Competition 34
Eligible Activities
• (ROI) cost analysis methodologies– One time funding up to $30,000
(justify request)– Earn up to 5 points under rating
factor 5 achieving new results
2008 HOPWA Grant Competition 35
Eligible Activities
• Resource Identification– Establish, coordinate, & develop
housing assistance resources in your community
2008 HOPWA Grant Competition 36
Application & Submission
• NOFA Copies & application forms http://www.grants.gov/search/search.do?oppId=13003&mode=VIEW
• Download Adobe Reader 8.1.2 & pure edge viewer from grants.gov for use of Adobe formatted program forms
2008 HOPWA Grant Competition 37
Application & Submission
• New Fax Numbers – 800-894-4047 – 215-825-8796– Third party letters, certifications
& other required documentation
•Help at support@grants.gov or (800) 518-4726
2008 HOPWA Grant Competition 38
Application Forms
• SF-424 & equal opportunity Survey
• HUD 96010 Logic model • HUD 2990 Cert on RC/EZ/EC-II, if
applicable• HUD 2880 Applicant/receipt
disclosure/update report• SFLLL Disclosures & lobbying
2008 HOPWA Grant Competition 39
Application Forms• HUD 40110-B HOPWA Application
Budget (3-part form)
• HUD 27300 HUD communities Initiative Form (Reg Barrier) – must provide backup citation
• HUD-2991 Certification of consistency w/consolidation plan
2008 HOPWA Grant Competition 40
Application Content
•Proof of Nonprofit status of applicants & sponsors & AIDS purpose
•Documentation of leveraging– Commitment letters on file
•Narratives for each section
2008 HOPWA Grant Competition 41
Application Content
• Executive summary– Brief overview of project
• Capacity of applicant & sponsors & narrative – relevant organizational
experience to proposed activities
2008 HOPWA Grant Competition 42
Application Content
• Need/extent problem narrative– Unmet need description– Relevant statistical data– Compliments existing projects– Responds to community
planning processes
2008 HOPWA Grant Competition 43
Application Content• Soundness of approach:
– Model qualities – Responsiveness– Coordination narrative– Public Policy priorities
2008 HOPWA Grant Competition 44
Application Content
• Achieving results & program evaluation narrative– Logic Model & supplemental
narrative– ROI: description of cost
effectiveness and efficiency analysis plan
2008 HOPWA Grant Competition 45
Application & Submission
• Submitted, received & validated electronically by Grants.gov
• No later than July 18, 2008 11:59:59 PM Eastern time
2008 HOPWA Grant Competition 46
Funding Restrictions
• Program activities directly benefiting eligible persons at least $500,000 & not more than $1,300,000
• ROI activities additional funding maximum of $30,000
2008 HOPWA Grant Competition 47
Funding Restrictions
• Grant administrative costs for grantee a maximum of 3%
• Grant administrative costs of project sponsors- a maximum of 7%
• Grantees cannot add the 7% for project sponsors if carrying out activities w/o project sponsor
2008 HOPWA Grant Competition 48
Funding Restrictions
• Supportive Services budget line item can be no more than 35%
2008 HOPWA Grant Competition 49
Funding Restrictions
• Total maximum grant amount
$1,430,000 + $30,000 ROI $1,460,000
2008 HOPWA Grant Competition 50
Funding Restrictions• Three-year use period• No proposals dependent on
prospective Determinations
2008 HOPWA Grant Competition 51
Ineligible Activities
• Grooming • Clothing • Pets
• Financial assistance• Consumer credit
payments • Entertainment
activities
No funding for personal items:
2008 HOPWA Grant Competition 52
Ineligible Activities
• Property taxes• Personal vehicle
maintenance & repairs
• Condominium fees• Other non-
housing-related costs
No funding for personal items:
2008 HOPWA Grant Competition 53
Ineligible Activities
• Data collection on project outcomes
2008 HOPWA Grant Competition 54
Other Submission Requirements
• Electronic Submission– Waivers to electronic submission
(see General Section IV F 3)
2008 HOPWA Grant Competition 55
Other Submission Requirements
• If electronic submission waived, paper applications due by – July 18, 2008, 11:59:59 PM EST– No 15 day grace period on receipt
– No proof of timely submission as alternative
2008 HOPWA Grant Competition 56
Application Selection• Five Rating Factors:
1. Capacity2. Need/Extent of Problem 3. Soundness of Approach 4. Leveraging5. Achieving Results & Program
Evaluation
2008 HOPWA Grant Competition 57
Rating Factor 1
• Capacity (20 Points)– Minimum of 14 points required
for funding eligibility
2008 HOPWA Grant Competition 58
Rating Factor 1
• Capacity-Past Experience & Knowledge – Proposed activities – Serving individuals & households
w/ HIV/AIDS– Monitoring & evaluating
programs– Fiscal responsibility
2008 HOPWA Grant Competition 59
Rating Factor 2
• Need/Extent of the Problem (15 points)
– 5 points awarded based on AIDS cases & per capita AIDS incidence
– 10 points: Description of unmet housing need
2008 HOPWA Grant Competition 60
Rating Factor 2
• Need/Extent of the Problem– Housing need not addressed by
other projects in the area– Unresolved or emerging
issues/need for alternative forms of assistance
2008 HOPWA Grant Competition 61
Rating Factor 2• Need/Extent of the Problem
– project’s enhancement to community’s Consolidated Plan & other planning processes
– Prove need & Subpopulation targets: statistics & data sources
2008 HOPWA Grant Competition 62
Rating Factor 3
• Soundness of Approach (45pts.)– 15 for responsiveness – 5 for coordination – 7 for public policy priorities – 18 for model qualities 45
2008 HOPWA Grant Competition 63
Rating Factor 3 Soundness of Approach
• Responsiveness (15 points)– Response to unmet need Persons
served by each activity for each year
– Housing units provided by type & year
2008 HOPWA Grant Competition 64
Rating Factor 3 Soundness of Approach
• Responsiveness– Roles, responsibilities – Organizations providing
leveraged resources – How leveraged resources are
used
2008 HOPWA Grant Competition 65
Rating Factor 3 Soundness of Approach
• Responsiveness- Housing Activities– Access to permanent supportive
housing– Use of permanent housing
placement
2008 HOPWA Grant Competition 66
Rating Factor 3 Soundness of Approach
• Responsiveness- Housing Activities– Description of housing site– Development & operations plan– Operational procedures
2008 HOPWA Grant Competition 67
Rating Factor 3 Soundness of Approach
• Responsiveness- Supportive Service Activities– Plan for delivering supportive
services
2008 HOPWA Grant Competition 68
Rating Factor 3 Soundness of Approach
• Responsiveness- Supportive Service Activities– How agreements provide access
to mainstream programs– How project plans ensure client
participation
2008 HOPWA Grant Competition 69
Rating Factor 3 Soundness of Approach
• Responsiveness- Other approvable activities
– Not at 24 CFR 574.300– Only approved by HUD– Describe the need– Describe the benefits– Report annually
2008 HOPWA Grant Competition 70
Rating Factor 3 Soundness of Approach
• Coordination (5 points)– Coordination of activities with
other organizations prior to application submission
– Developed project through consultation w/ other stakeholders
2008 HOPWA Grant Competition 71
Rating Factor 3 Soundness of Approach
• Coordination w/ other HUD-funded programs & programs outside of Con. Plan
• Coordinated client assistance w/ mainstream resources
• All parties aware of service delivery & each others roles in stabilizing the clients
2008 HOPWA Grant Competition 72
Rating Factor 3 Soundness of Approach
• Public Policy Priorities (7pts.) – 1pt describe use of universal
design & visitablility– 1pt participation of non-profit
grassroots community-based (including faith-based)
2008 HOPWA Grant Competition 73
Rating Factor 3 Soundness of Approach
• Public Policy Priorities – 1pt promote energy efficiency &
energy star products– 2pt completion of regulatory
barriers policy questionnaire
– 2pt target of chronically homeless
2008 HOPWA Grant Competition 74
Rating Factor 3 Soundness of Approach
• Model Qualities (18 Points)– Meet HUD policy priorities– Method of project management &
oversight – Your evaluation plan: What you
measure & how
2008 HOPWA Grant Competition 75
Rating Factor 3 Soundness of Approach
• Model Qualities – Exemplary service delivery &
management connected to other HOPWA funded projects
– Activities expand knowledge in serving eligible persons
2008 HOPWA Grant Competition 76
Rating Factor 3 Soundness of Approach
• Model Qualities-descriptive budget– How funding is used & the
related use of leveraging– How BLIs relate to planned
activities– Clarity & completeness of
summary statement
2008 HOPWA Grant Competition 77
Rating Factor 4
• Leverage (5 Points)– Minimum of 1 point for funding
eligibility– Address: secure community
resources, achieve program purposes & ensure sustainability of housing efforts
2008 HOPWA Grant Competition 78
Rating Factor 4
•Leverage– Committed at the time of
application submission– Points based on amount of
commitments
2008 HOPWA Grant Competition 79
Rating Factor 4
• Organizations name & address
• Type of commitment
• Dollar value
• Date of letter• Authorized
representative• Contact
information
Leveraging Chart/List
2008 HOPWA Grant Competition 80
Rating Factor 5
• Achieving Results & Program Evaluation(15 points)– Logic Model 10 pts.– ROI methodology 5 pts
2008 HOPWA Grant Competition 81
Rating Factor 5• Achieving Results & Program
Evaluation- Logic Model (HUD-96010)– Measure actual achievements
against anticipated achievements– Commitment to obtaining goals– Commitment to ensuring
performance assessment
2008 HOPWA Grant Competition 82
Rating Factor 5
• Achieving Results & Program Evaluation- ROI Methodology– 1 pt description of methodology
& rational – 1 pt identify service to be
addressed & why– 1 pt description of expected
benefit / outcome
2008 HOPWA Grant Competition 83
Rating Factor 5
• Achieving Results & Program Evaluation- ROI Methodology– 1 pt submission of data
collection & analysis plan– 1 pt description of capacity to
conduct ROI
2008 HOPWA Grant Competition 84
Rating Factor 5
• Achieving Results & Program Evaluation- Top scoring– HOPWA housing output measures
– HOPWA client outcome goals– Increase housing stability
2008 HOPWA Grant Competition 85
Rating Factor 5• Achieving Results & Program
Evaluation- Top scoring – Reduce risks of homelessness– Improve access to care– ROI activities
2008 HOPWA Grant Competition 86
Application Review
• HUD reviewers- CPD staff at Headquarters & in Field Offices
• Reviews & Selection Process– Threshold reviews (Field Office)– Substantive reviews
(headquarters)
2008 HOPWA Grant Competition 87
Application Review
• Rating & Selection process– HUD rates applicants in rank &
order according to rating factors
• Total of 100 points w/ 2 bonus points for completing HUD-2990 (RC/EZ/EC-II) form
2008 HOPWA Grant Competition 88
Rating & Selection Process
• Expiring renewal projects funded first – (CPD Notice 08-03)
• applicants selected by rank & order
2008 HOPWA Grant Competition 89
Rating & Selection Process
• HUD will not fund applications– Scored below 75 points – Capacity scored below 14 – Leveraging score of zero
• Conditional Selection
2008 HOPWA Grant Competition 90
Rating & Selection Process
• Tie breaker score higher in the following order: – Factor 3-responsiveness – Factor 1-capacity – Factor 2-need – Factor 5-evaluation– Factor 4-leveraging
2008 HOPWA Grant Competition 91
Application Review
•Estimated Announcement of Awards– September 30, 2008
2008 HOPWA Grant Competition 92
Award Administration
• Applicant Notification • Award modifications • Applicant Debriefing
– 30 days after announcements for 120 days
2008 HOPWA Grant Competition 93
Agency Contacts
• Technical assistance for downloading application package
800-518-Grants or support@grants.gov
• Program information contact your area HUD field office- see listings www.hud.gov/offices/adm/grants/fundsavail.cfm
2008 HOPWA Grant Competition 94
For More Information
• Office of HIV/AIDS HousingHOPWA@HUD.GOV
• HUD Website for AIDS Housing http://www.hud.gov/cpd/offices/
aidshousing • For area formula programs see
local/index.cfm
2008 HOPWA Grant Competition 95
Helpful Hints
• Read & study the NOFA • Clarity in your presentations• Check consistency,
completeness of plans, accuracy of budgets & leveraged documentation
• Keep within program limits• Don’t be late
Recommended