Historically Underutilized Business (HUB) Requirements Debra Pendley, DARS HUB Coordinator

Historically Underutilized Historically Underutilized Business (HUB) Business (HUB) RequirementsRequirements

Debra Pendley, DARS HUB Debra Pendley, DARS HUB CoordinatorCoordinator

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Agenda TopicsAgenda Topics

I.I. RFP RFP SectionSection 4 Historically Underutilized 4 Historically Underutilized

Business Participation Requirements Business Participation Requirements

II.II. HUB Subcontracting Plan Development and HUB Subcontracting Plan Development and

SubmissionSubmission

III.III. HSP Quick Checklist – HSP Quick Checklist – Handout Handout

IV.IV. HSP Methods – HSP Methods – Section 4.6.2.1 – 4.6.2.4Section 4.6.2.1 – 4.6.2.4

V.V. HSP Prime Contractor Progress HSP Prime Contractor Progress

Assessment Report – Assessment Report – Section 4.8 Section 4.8

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I.I. Historically Underutilized Historically Underutilized

Business Participation Business Participation

RequirementsRequirements

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•HUB Participation Goals – Section 4.3

•Potential Subcontracting Opportunities – Section 4.5.1

•Centralized Master Bidders List and HUB Directory – Section 4.5

•Vendor Intends to Subcontract – Section 4.6

I.I. RFP Section 4 Historically RFP Section 4 Historically

Underutilized Business Underutilized Business

Participation RequirementsParticipation Requirements

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• Minority or Women Trade Organizations – Section 4.6.2.4

• Self Performance – Section 4.7

• HSP Changes After Contract Award – Section 4.8

• Reporting and Compliance with the HSP – Section 4.8

I.I. RFP Section 4 Historically RFP Section 4 Historically

Underutilized Business Underutilized Business

Participation Requirements Participation Requirements (cont.)(cont.)

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II. HUB Subcontracting Plan HUB Subcontracting Plan (HSP)(HSP)

Development and SubmissionDevelopment and Submission

66

If HSP is inadequate, response will be rejected

HUB GOALS

Special reminders and instructions

HSP Information

Page77

III.III. HSP Quick ChecklistHSP Quick Checklist

** See Checklist Handout**** See Checklist Handout**

88

IV.IV. HSP MethodsHSP Methods

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METHOD OPTIONSA Respondent may choose from one of the following methods when completing the HSP:

•Method I – if 100% of your subcontracting opportunities will be performed using only HUB vendors;

•Method II – if one or more of the subcontracting opportunities identified will be performed using HUB protégé’s;

•Method III – if a combination of HUBs and Non-HUBs are used to perform the subcontracting work identified AND the HUB goal identified in the solicitation is met or exceeded;

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METHOD OPTIONS

A Respondent may choose from one of the following methods when completing the HSP (cont.):

•Method IV – if a combination of HUBs and Non-HUBs are used to perform the subcontracting work identified AND the HUB goal identified in the solicitation is not met or exceeded.

•Method V - if the Respondent intends to self perform all of the work utilizing their own resources, equipment, employees, and supplies.

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ALL METHODS

For ALL Methods the following steps are required to be completed on the HSP Form:

•Page 1 - Section 1 - Respondent and Page 1 - Section 1 - Respondent and Requisition Information; Requisition Information;

•Page 2 - Company and Requisition Information Page 2 - Company and Requisition Information

•Page 2 - Section 2(a) – Subcontracting Page 2 - Section 2(a) – Subcontracting Intentions Intentions

•Section 4 – Affirmation and SignSection 4 – Affirmation and Sign1212

Respondent and Requisition Information

HSP Information Page

1313

Company Name and Requisition #SubcontractingIntentions:

If Yes, Complete Section 2a

If No, Complete Section 2b

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Section 4; Affirmation

Signature Affirms that Information Provided isTrue and Correct.

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METHOD IIf all (100%) of your subcontracting opportunities will be performed using only HUB vendors, complete:

•All of the steps in Section 1, 2 , and 4;All of the steps in Section 1, 2 , and 4;

•Section 2 b. – List all the portions of work you Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage will subcontract, and indicate the percentage of the contract you expect to award to HUB of the contract you expect to award to HUB vendors;vendors;

•Section 2 c. – Yes; Section 2 c. – Yes;

•HSP GFE Method A (Attachment A) – Complete HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting this attachment for each subcontracting opportunity. opportunity. 1616

Complete Section 2-c; Yes if you will be using only HUBs to perform all Subcontracting Opportunities in 2-b.

Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to all HUBs.

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Complete this attachment (Sections A-1 and A-2) and List Line # and Subcontracting Opportunity.

HSP GFE Method A (Attachment A)

HUB Subcontractor Selection for this Subcontracting Opportunity

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METHOD II

If any of your subcontracting opportunities will be performed using HUB protégés, complete:

•All of the steps in Section 1, 2 and 4;All of the steps in Section 1, 2 and 4;

•Section 2 b. – List all the portions of work Section 2 b. – List all the portions of work you will subcontract, and indicate the you will subcontract, and indicate the percentage of the contract you expect to percentage of the contract you expect to award to HUB vendors;award to HUB vendors;

•HSP GFE Method B (Attachment B) – HSP GFE Method B (Attachment B) – Complete Section B-1 and Section B-2 only Complete Section B-1 and Section B-2 only for each subcontracting opportunity as for each subcontracting opportunity as applicable. applicable. 1919

Skip Sections 2-c and 2-d.

Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to HUB Protégés.

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HSP GFE Method B (Attachment B)

Complete Sections B-1; and

B-2 only for each HUB Protégé subcontracting opportunity.

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List the HUB Protégé(s)

HSP GFE Method B

(Attachment B)

METHOD IIIIf you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs in which the HUB Goal identified in the solicitation is met or exceeded , complete:

•All of the steps in Section 1, 2, and 4;All of the steps in Section 1, 2, and 4;

•Section 2 b. – List all the portions of work you will Section 2 b. – List all the portions of work you will subcontract, and indicate the percentage of the subcontract, and indicate the percentage of the contract you expect to award to HUB vendors and contract you expect to award to HUB vendors and Non HUB vendors;Non HUB vendors;

•Section 2 c. – No;Section 2 c. – No;

•Section 2 d. – Yes; Section 2 d. – Yes;

•HSP GFE Method A (Attachment A) – Complete this HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity.attachment for each subcontracting opportunity. 2323

Complete Section 2-c; No to using only HUBs to perform all Subcontracting Opportunities in 2-b.

Complete Section 2-b; List all the portions of work you will subcontract, and indicate the % of the contract you expect to award to HUBs and Non-HUBs.

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Complete Section 2-d; Yes, to the Aggregate % of the contract expected to be subcontracted to HUBs to meet or exceed the HUB goal, which you have a contract agreement in place for five (5) years or less.

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Complete this attachment (Sections A-1 and A-2) for each subcontracting opportunity.

HSP GFE Method A (Attachment A)

Subcontractor Selection (HUBs and Non-HUBs)

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METHOD IVIf you are subcontracting with HUBs and Non-HUBs, and the aggregate percentage of subcontracting with HUBs, holding an existing contract with HUBs for 5 years or less, does not meet or exceed the HUB Goal identified in the solicitation, complete:

• All of the steps in Section 1, 2, and 4;All of the steps in Section 1, 2, and 4;

• Section 2 b. – List all the portions of work you Section 2 b. – List all the portions of work you will subcontract, will subcontract, and indicated the percentage of and indicated the percentage of the contract you expect to the contract you expect to award to HUB award to HUB vendors and Non HUB vendors;vendors and Non HUB vendors;

• Section 2 c. – No;Section 2 c. – No;

• Section 2 d. – No; Section 2 d. – No;

• HSP GFE Method B (Attachment B) – Complete HSP GFE Method B (Attachment B) – Complete this attachment for each subcontracting this attachment for each subcontracting opportunity.opportunity.

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Complete Section 2-c; No, to using only HUBs to perform all Subcontracting Opportunities in 2-b.

Complete Section 2-b; List all the portions of workyou will subcontract, and indicated the % of the contract you expect to award to HUBs and Non-HUBs.

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Complete Section 2-d; No, to the Aggregate % of the contract expected to be subcontracted to HUBs to meet or exceed the HUB goal, which you have a contract agreement in place for five (5) years or less. 2929

HSP GFE Method B (Attachment B)

Complete Section B-1; and

Section B-2 only for each subcontracting opportunity.

Good Faith Efforts to find Texas Certified HUB Vendors

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HSP GFE Method B (Attachment B)

Written Notification Requirements

List 3 HUBs Contacted for this Subcontracting Opportunity

3131

HSP GFE Method B (Attachment B)

Written Notification To Trade Organizations

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HSP GFE Method B (Attachment B)

List Trade Organizations Notified with Dates Sent/Accepted.

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Provide written justification why a HUB was not selected for this Subcontracting Opportunity

HSP GFE Method B (Attachment B)

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METHOD V

If you are not subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., equipment, supplies, materials, and/or employees), complete:

• All of the steps in Section 1, 2, and 4;All of the steps in Section 1, 2, and 4;

• Section 3 – Self Performing JustificationSection 3 – Self Performing Justification

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List the specific page(s)/section(s) of your proposal response, OR in the space provided, which explains how your company will perform the entire contract with its own equipment, supplies, materials and/or employees.

Section 3; Self Performing Justification

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HUB Subcontracting HUB Subcontracting Opportunity Opportunity

Notification FormNotification Form

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Sample for Respondent’s Use.

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V.V. HSP Prime Contractor HSP Prime Contractor Progress Assessment ReportProgress Assessment Report

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• Required with ALL Pay Requests

• Required even if not subcontracting

• List ALL Sub payments (HUBs & Non-HUBs)

HSP Prime Contractor Progress Assessment Report