HIPAA What’s Said Here – Stays Here…. WHAT IS HIPAA Health Insurance Portability and...
Preview:
Citation preview
- Slide 1
- Slide 2
- HIPAA Whats Said Here Stays Here.
- Slide 3
- WHAT IS HIPAA Health Insurance Portability and Accountability
Act Purpose is to protect clients (patients) from job
discrimination, harassment and MOST OF ALL protect their PRIVACY
Protects an individuals identifiable health information or PHI
(Protected health Information)
- Slide 4
- WHY? Federal Law HUGE Federal fines Texas Violators are subject
to even HARSHER fines and penalties Loss of certifications,
licenses, etc. Because it is the right thing to do for our clients
(#1)
- Slide 5
- ACRONYMS YOU NEED TO KNOW Protected Health Information (PHI)
Any information that may identify the individual Minimum Necessary
Standards (MNS) Sharing the least amount of information necessary
Electronic Health Records (EHR) Client records that can be
transmitted or copied and shared digitally, faxed or via internet
Breach Use or disclosure that compromises the security or privacy
and can pose a significant risk of financial, reputational or other
harm to the individual
- Slide 6
- WHAT IS PHI? Name Zip code Birth date Telephone numbers Fax
numbers Email addresses Social Security Number Medical Record
Number Health Plan Number Account Numbers Certificate/License
Numbers Vehicle Identifiers Device IDs and Serial numbers URLs IP
Addresses Biometrics (finger and voice prints) Full face
photographs or comparable images Any other unique, identifying
number, characteristic or code
- Slide 7
- WHEN DOES HIPAA APPLY? Whenever you have a conversation
including PHI in any public area When you type PHI into your
computer or view it on your computer email, documents, therapy
notes When PHI is visible on your desk When you email, fax or text
PHI When you are shredding documents with PHI When you are on
social sites (Facebook, blog, website) All conversations, internet,
digital and paper correspondence of PHI should be considered
confidential and prohibited to office use only
- Slide 8
- AVOID HIPAA BREACHES Refrain from using client names or other
identifying information when talking with someone IN or OUT of the
office USE the shredder USE passwords on the computer log out when
you are finished; use screen saver to hide information BE discrete
about your posts online When in doubt DO NOT share Use Consent to
Communicate forms to get permission to share information outside of
Spectrum providers
- Slide 9
- BOTTOM LINE Civil and Criminal Fines are serious Civil and
Criminal Fines are serious Can start at $25,000 and go up to $1.5
Million It all boils down to this..Hipaa songHipaa song But dont
take it too far Dr. ZenDr. Zen
- Slide 10
- OH NO! I BREACHED! Breaches include any disclosure of PHI that
compromises security or privacy and poses financial, reputational
or other harm to the affected individual. PHI was stolen or hacked
into (your computer files must be encrypted) Files to remain locked
at all times Employee being indiscrete with PHI Sending PHI to
wrong person through mail, email, etc. Notify Shanna IMMEDIATELY if
you even THINK you breached Dont delay we will conduct an
assessment of the risk Reporting breaches usually protects you
Those who fail to report breaches are more seriously reprimanded
Avoid Fines
- Slide 11
- PRACTICE REQUIREMENTS ALL clients will now sign Patient
Acknowledgement of Hipaa Privacy Practices Form Spectrums Notice of
Privacy Practices On the website forms page In a binder in the
waiting room Shanna will email to anyone who requests one
- Slide 12
- CLIENT RECORDS Client must request records in writing with
Shanna Form for sending to client From for sending to a third party
Must be provided to the client in the format of their request (or
as closely as possible) Must be provided within 15 days of the
request
- Slide 13
- HI TECH PROTECTION Adding new levels of passwords and email
restrictions Use @spectrumsocial.net email for PHI contact Shanna
for assistance if you do not have a secure email and need to send
PHI Encrypted files on your laptops, travel drives, etc. Anywhere
you keep PHI of clients (therapy notes, etc.) Client files are kept
in the reception area locked at ALL times Only employees with
direct access needs will have access to the office individual codes
will be provided for door locks
- Slide 14
- TRAINING SIGNATURES Hipaa Employee Training &
Confidentiality Agreement Spectrum Confidentiality Form HI-Tech Law
Policy Texas HB 300 Employee Worksheet
- Slide 15
- HIPAA TEST Complete the Spectrum Hipaa Test
- Slide 16
- SUBMIT DOCUMENTS Submit all signed documents and completed test
to: Shanna@spectrumsocial.net by email Shanna@spectrumsocial.net
Ande in the office
- Slide 17
- QUESTIONS /NEEDS Shanna Kemp shanna@spectrumsocial.net
shanna@spectrumsocial.net 512-913-7471 (mobile)