High School BAC Training 2013 FALL TESTING 1. JCPS TESTING UNIT Jacque Queenan – Assessment...

High School BAC Training

2013 FALL TESTING1

JCPS TESTING UNIT

• Jacque Queenan – Assessment Support Technician

• Tammy Durham – Testing Unit Clerk

• Ryan Goepper – Data Management/Research Technician

• Jessica Lyons – Data Management/Research Technician

• Donna Heun – Data Management/Research Technician

• Erica Thompson – District Assessment Coordinator 2

Testing Unit location 3001 Crittenden Drive, Building 7(Entrance just beyond Gate 3 - Kentucky Exposition Center

3

4

9

5

• Completing this form as new students enroll in your school will assist with accountability work required during spring testing.

• Infinite Campus Enrollment History Wizard should be used as each new student enrolls to ensure that your school has the most comprehensive enrollment data.

Topics for Today• Assessment Updates• ACT PLAN• Alternate K-PREP/Alternate Assessment

Administration Code• Advance Program Testing• End of Course Exams• College/Career Ready• Administration Code Training• Inclusion of Special Populations Training

6

Assessment Updates

7

9

REQUIRED TESTING FOR SPECIAL POPULATIONS

• Alternate Assessment (1%)• ACCESS for English Language Learners

• W-APT• ESL teachers in 39 schools will train for and administer the required WIDA

W-APT this year. This is an effort to test those students who may have been missed by not enrolling through the ESL Intake Center.

• ESL teachers must keep test materials under “single-lock” when not in use.• Marti Kinny’s office is coordinating this effort.

• ACCESS for ELLS• Alternate ACCESS FOR ELLS

OTHER TESTING (High Schools/Special Schools should be administering ANY appropriate test(s) in order to assist a student in becoming college/career ready)• COMPASS, KYOTE• ASVAB, WorkKeys• KOSSA, Industry Certifications

10

Key Assessment Themes

• DATA QUALITY—collaborative process between OAA and school/district staff to ensure accurate reporting of test results

• TEST SECURITY—checks and processes to monitor appropriate administration of state-required tests

11

12

Timeline for ReportingAll dates are

tentative.

Data Quality

Accurate student level information• Infinite Campus and • Student Data Review and Rosters (SDRR) Application

• Test Rosters• Data Review

• Before public reporting—September 23-27 release to schools

• After public reporting—10 days after public release

13

Test Security• Seating Charts will be required for all state-required test

administrations.

• Seating charts are required for optional tests that will be included in accountability if the test is administered by the school.

• Testing Unit will collect and maintain in case of potential investigations.

• Customized seating charts are on our Testing Unit website.

14

Administration Code and Inclusion Regulations Training

Fall Testing 2013 15

Test Security

• Ensuring training of appropriate school/district staff in testing regulations:

• Administration Code• Inclusion Regulation

• 2009 versions are the most current.• FYI – Regulations being opened for revision this

year BUT we will operate under the 2009 version ALL year.

• Use the Allegation Reporting form again this year to report possible violations of either regulation.

16

16

Administration Code and Test Security

• Appropriate training required for anyone administering ACT EXPLORE/ACT PLAN or EOC or optional tests

• Signatures on Administration Code• Documentation of training-group signature form

provided by Testing Unit.

18

Inclusion Regulation

• 2009 Inclusion of Special Populations Regulation (ACT EXPLORE/ACT PLAN, EOC)

• Anyone assisting with testing accommodations must be trained annually

• Documentation of training-group signature form provided by Testing Unit.

19

Alternate Assessment Administration Code and Test Security

• Appropriate training required for anyone administering Alternate K-PREP (Attainment Tasks/Transition Attainment Record)

20

SCHOOL REPORT CARDKentucky’s System for Data ReportingAnticipated release is the week of September 23rd

21

21 22

Opening PageWelcome and Links to Additional Information

23

• Annual Measurable Objective goal • (1.0 improvement in Overall Score for below

Proficient; .5 improvement for Proficient and above)

• New labels available with two years of data• Progressing and High Progress

• SRC provides more detail • Trend and disaggregated data

SRC New for Year 2

24

PearsonAccessReports

25

Test Results• Published reports are pre-generated reports and data

extracts. • To view a published report :• Go to Test Results > View Published Reports to see a list of

available reports. • Select “District” or “School” from the View By options set. • Click the organization name to see a list of reports for that

organization. • Click the Report Name to view.

26

27

26

28

K-PREP Student Report-Grade 4

29

Performance Levels:

N, A, P & Dfor each subject

area

District will receive 2

print copies-

1 school copy

1 parent copy

K-PREP Student Report-Grade 4

30

29

Lexile® and Quantile®

scoresNational Percentile

Ranking

Student Growth

Percentile-New on report

this year (grades 4 – 8 only)

K-PREP Student Listing Report-Grade 6

31

Alternate K-PREP

students receive a

total score

K-PREP School Summary Report

32

Status of Reporting Category-

New this year

Alternate K-PREP Report-Grade 8

33

Attainment Tasks

Results

Alternate K-PREP Report-Grade 8

34

Transition Attainment

Record (TAR)Explore (8), Plan (10) and ACT (11)

CIITSContinuous Instructional Improvement Technology System

35

CIITS & Assessments

• Supports classroom formative assessments and district/school benchmark assessments.

• Contains professional development opportunities.• Additional items (~2,000) are under review.• Purchased items are correlated(not congruent) to standards.• Any item may be edited or changed by a teacher.• Formative Item Pool (FIP) from QualityCore End-of-Course is

available for the four EOC courses.• A teacher/school/district may choose to share their items and

tests.• Over 150,000 assessments have been created.

36

37

CIITS Assessment Reports• Report Bank contains new pre-formatted reports.• Additional reports will be added as more data becomes

available, such as K-PREP Longitudinal Reporting and College/Career Ready.

• Feedback and suggestions are welcome.

38

CIITS CONTAINS VALUBLE ENROLLMENT DATA

39

Useful during student

accountability work

ACT PLAN(Form 32B)

September 16, 2013-

September 27, 2013

39

Be sure to read your ACT PLAN Supervisor’s Manual carefully!

This is an “off the shelf” manual that is not customized for the state of Kentucky. Certain points in this presentation will override information in the manual. 40

IGNORE• All directions concerning payment of ACT PLAN

fees.

• All instructions about ordering research and reporting services

• All references to a Local School Norms Request Form

• All directions about calling ACT

• All directions about mailing things to ACT 41

Test materials from previous years MUST NOT be used.

SHRED them – they cannot be scored.

ACT PLAN uses a new test form each year.

42

PLAN MaterialsTest materials and Pre-ID labels arrive in separate shipments directly to Testing Unit.

Original Materials Arrive At Schools Via Regular Pony Run

•SIGNATURE REQUIRED when delivered to schools via JCPS pony. •SCHOOL DELIVERY DATE•Alert your front office staff! •Materials MUST be kept secure once they reach your school.

Ordered in August

September 9th

43

Supplemental Orders

•No overage sent to Testing Unit • Inventory your materials right away• Email Erica Thompson if you have extra test

books/answer folders• School headers and answer folders with pre-printed

labels MAY NOT be shared between schools

•Overnight shipping no longer available• 3-5 day delivery to districts

New this Year…

44

ACT PLAN MATERIALS• PLAN Supervisor’s Manual and Packet• Why Take PLAN?• Instructions for Completing your Answer Folder• PLAN test books• Answer folders - one per student testing• Any accommodated materials ordered• PLAN Scoring Envelope• PLAN School Header• PLAN Posters• Student Pre-ID labelsThe polymailer envelope will be kept at the Testing Unit.

45

Supplemental Orders• Print a list of your 10th graders from IC immediately after

you receive your test material shipment . • How many test materials do you need?• Inventory using the Materials Packing list.

• Discrepancies? Call the JCPS Testing Unit immediately.

• Compare your inventory with the number of sets of materials needed for your school.• Do you have enough test materials?

If you need to order additional materials, call us immediately.

The JCPS Testing Unit has NO overage of ACT PLAN testing materials.

46

• After inventory your test materials, reseal the carton(s) and lock them in a secure place.

• Protect the materials from damage, from possible theft or loss and from any conditions that could allow prior knowledge of the tests.

TEST MATERIALSSecurity of Materials

47

• If more than one testing room is to be used - • Count out the appropriate quantities of materials before testing• Record the number of test booklets assigned to each room

• Give the test booklets to the room supervisors personally.

• Write student names on their individual test booklets (name labels can be used also). • Test booklets must be returned to same students after their

individual student reports arrive.

TEST MATERIALSDistribution, Security & Organization

48

• Never leave test booklets in an unattended room.

• Do not transfer test materials to any other school• Consult the JCPS Testing Unit if you have LOTS of

extra test materials.

• Current test booklets should be securely stored after test administration and must returned to students with their score reports.

TEST MATERIALSDistribution, Security & Organization

49

Nonparticipation• Nonparticipation could include reasons such as:

• First year LEP • Foreign exchange student • Medical exemption• Extraordinary Circumstances exemption• Alternate Assessment Students

• Document on SDRR• Do not return answer sheets for students that are not

participating (This includes Alternate Assessment Students).

50

Medical Exemptions

Extraordinary Circumstances Exemptions

Nonparticipation

51

Students with a

Medical Exemption

52

53

Extraordinary Circumstances

Exemptions

54

Medical Emergencies

55

Students with a

Medical Emergency

56

Contact the JCPS Testing Unit immediately for approval of Medical Emergency accommodations.

Student Data Reporting and Review (SDRR)

ACT PLAN rosters completed on SDRR• https://oaa-adc.education.ky.gov/• Nonparticipation marked on SDRR• Accommodations marked on SDRR • Rosters MUST be completed by midnight on

Friday, September 27, 2013• SDRR Manual will be sent at a later date

57

57

ACT PLAN Reminders

• Do NOT return used test booklets. Hold and return to the same students with their Student Reports.

• Keep all accommodation kit materials to return with student reports including CDs, large print and Braille.

• Destroy any unused materials58

“Off Grade Level” Testing• ACT PLAN can be given at “off grade level ” (9th)

• School may contact ACT directly and purchase sample tests if desired.

• 10th grade ACT PLAN tests CANNOT be reused for this purpose.• Any additional use of the ACT PLAN is considered a violation

of copyright law.• “Off grade level” administration CANNOT be done prior to the

grade 10 administration. This would be a violation of the Administration Code regulation.

• “Off grade level” administration DURING OR AFTER the grade 10 test window is acceptable.

• 10th graders MAY NOT participate in any sort of ACT PLAN practice or sample test prior to or during the fall testing window. 59

Copyright Issues• Recent questions about the reuse of materials or

items prompted a review and discussion of ACT, Inc. copyrights

• Do not use items/tests as “bell ringers,” sponge activities or as part of ongoing instruction.

• Tests are not to be reused in any way.• Destroy any remaining materials after students

receive a copy with their student reports. Test items should not be used or reproduced in any way to avoid violating copyright laws.

60

ACT PLAN REPORTS

ACT will ship school reports to district offices approximately 10 business days after receipt of answer documents.

61

Supervisor = BAC62

63

ACT PLAN Supervisor’s Manual Highlights

64

Arrangements for StaffingRoom Supervisorspp. 3 - 4

BACs will need to train their testing staff and proctors•Selecting and Training Testing Staff•Room Supervisor Qualifications and Responsibilities•Proctor Responsibilities•Suggested Training Session Outline

65

Selecting and Training Testing Staff

To protect both the examinees and the supervisor from questions of possible conflict of interest, the following conditions should be met:

The room supervisor should:Not be a relative or guardian of an examinee in their assigned room

Not be a private consultant or individual tutor whose fees are paid by the examinee or examinee’s family 66

Selecting and Training Testing Staff

Room Supervisors– Read directions exactly as they are written– Monitor students

Test rooms with more than 25 students– Additional personnel to assist the room

supervisor. 67

Scheduling Testing SessionsPages 6 - 9

English (50 items) 30 minutesMathematics (40 items) 40 minutesBreak 5-10 minutesReading (25 items) 20 minutesScience (30 items) 25 minutesGeneral Administration 15 minutes

(approximately)

Total for tests, break and administrative time 140 minutes

68

Scheduling Testing Sessions-Non-academic sections-

•“Non-test” sections - Given on a separate day

•“Non-test” sections – The JCPS Testing Unit recommends they be given on the first or second day of the testing window or even before the Testing Window.

•This section MUST be given PRIOR to the academic sections of the test.

•Allow approximately 75 minutes - “Non-test” sections

•Directions - Read aloud to the students as they follow along with their copies of “Instructions for Completing Your Answer Folder.”

69

• ACT PLAN tests (English, Mathematics, Reading and Science) MUST be administered in one session.

• Approximately 2½ hours total administration time -

Includes distribution/collection of materials, instructions and a break.

• Tests MUST be administered in the order listed and the time limits must be observed EXACTLY.

Scheduling Testing Sessions-Non-academic sections-

70

Posted Instructional MaterialsPosted Instructional Materials

REMOVE OR COVER: Maps, posters, charts or any content related materials (per Administration Code regulation)

Periodic Tables need not be covered.

71

Options to Consider Before Administrationpp. 10 - 12

•One or two day administration•Testing Options•Academic tests•Student Information•Optional sort codes•Makeup testing

72

Makeup Testing

Makeup testing must be done for students who are absent on the test date or for students who become ill during the test.

Makeup testing should be completed as soon as possible and MUST be completed:

(a) By the end of the testing window(b) In accordance with the standard test administration procedures described in the Supervisor’s Manual.

73

Students With Labels

Adhere the Pre-ID Label to the appropriate place on the ACT PLAN answer folder.

DO NOT print or bubble anything else on the front page of the ACT PLAN answer folder.

74

Answer Documents

75

TO

P

OF

LA

BE

L

BO

TT

OM

OF

LA

BE

L

Students Without Labels Prepare the ACT PLAN answer folder

for any such student by printing AND bubbling in boxes A, B, D, F and G with student/school information.

Add student to the ACT PLAN roster in SDRR.

76

PRE-ID Label with Incorrect Information

If there is a mistake on a student label:

• Do not use the label• Bubble all appropriate fields on the

answer folder

77

Ans

wer

Doc

umen

ts

78

Ans

wer

Doc

umen

ts

79

Educational Opportunity Services

• Students receive information from colleges and scholarship agencies that may be of interest to them.

• Fill in box C to indicate address will be added.• Mark YES in box I, if interested.• Enter a complete mailing address in blocks P through S and an e-

mail address in block O (optional).• If box C is completed, but the YES box is not marked, students will NOT

receive information. Completing C alone will not prompt the mailing of college information.

80

Ans

wer

Doc

umen

ts

81

Ans

wer

Doc

umen

ts

82

ACT PLAN Test Book Cover

Student will be asked to read and copy a certification statement indicating they understand:•the testing rules•that testing items are confidential and may not be shared in any manner•that they are the student whose name appears on the test booklet 83

Reporting Accommodations and Special CodesAnswer Folder - Page 4

Mark accommodations as appropriate on the ACT

answer folder ONLY if you want accommodation

information on the ACT PLAN reports

84

Testing Students with Accommodationspp.13 - 17

•Eligibility requirements for accommodated testing•Testing arrangements•Testing over multiple days or in separate sessions•Accommodated testing options•Security of test materials•Selecting testing rooms•Accommodations information•Materials supplied by the test supervisor/student•Ordering accommodated testing materials•Timing

85

Eligibility for Special Testing

IEPs

504 Plans

PSPs

86

Testing with Accommodations

AccommodationsSame as those allowed on K-PREP last spring

Accommodated test forms All test forms are 32B

87

Testing with Accommodations

Reader’s Script May be used ONLY to read test questions in a SEPARATE ROOM for the ONE STUDENT to whom it is assigned.

Page 17 –Supervisor’s Manual

88

Testing with Accommodations

Use of this script for group testing is NOT allowed.

If the script is read (or signed) to more than one student in the same room, scores for all these students will be cancelled automatically.

89

Testing with Accommodations

For students who use a large-print response worksheet, item responses must be carefully transferred by a responsible adult to a standard ACT PLAN answer folder for scoring.

ACT will not score a large-print worksheet or transfer responses to a standard answer folder.

90

PLAN Test Administration PoliciesPages 18 - 21

• Unauthorized testing aids• Questions/guessing• Rest period• Leaving the room and time remaining• Electronic Devices• Irregularities• Test item challenges• Mistiming• Defective materials• Voiding tests/answer folders• Illness• Prohibited behavior

91

STUDENT ILLNESSPage 20If a student becomes ill and asks to leave the room after starting the timed academic tests – •Collect the student’s answer folder and test booklet•Mark the time that the student leaves the room on his/her test booklet

If the student returns and continues testing, the time lost may NOT be made up. Record the lost time on the Testing Irregularity Report.

If the student DOES NOT return until the next day, the student may complete the section(s) of the test missed during a makeup session. Only allow the amount of time the student missed.

92

Prohibited BehaviorIf you SUSPECT a student is engaged in any prohibited activities:

• You should discreetly warn the student that these actions are prohibited and continue close observation.

• You may move the student to another seat to discourage the student from looking at someone else’s answer folder or giving or receiving assistance

• You must document your suspicions and actions on the Testing Irregularity Report

• If you OBSERVE any of these behaviors, call the JCPS Testing Unit.

93

Leaving the Room During Testing

•Students who leave the room for reasons other than illness during the timed portion of the test may not make up lost time.

Such absences need not be recorded on the Testing Irregularity Report form.

•Room supervisors should not leave a testing room unsupervised at any time.

94

95

Administering PLANTest Day Proceduresp. 22

• Previously completed non-test portions• Same day completion of non-test portions• Checking calculators• Avoiding common answer folder errors

96

CalculatorsCalculators are allowed

• Not required• Allowed ONLY on math test• May use any basic four-function, scientific or

graphing calculator unless it has features described in the Prohibited list

• Models on the Permitted with Modification list: students will be required to modify some of the calculator’s features. 97

Calculatorsp. 9

• There are LOTS of rules about calculators.

• Read your manual thoroughly!

98

Verbal Instructions for Student Information and Non-Test SectionsPages 23 - 35

• Room Supervisor Instructions• Option 1: Room Supervisor reads all instructions• Option 2: Students read instructions with guidance from

room supervisor

• Use Option 3: Instructions for Pre-ID label users

99

Verbal Instructions for the Academic TestsPages 36 - 42

100

Post-Test Activities to be Completed by the Test SupervisorPages 43- 50

• Checking answer folders• Accommodation Codes• Special Status Codes• Voiding Tests or Answer folders• Completing your School Header• Returning Answer folders for Scoring• Additional Resources

101

Scoring CodesVoided Tests Codes

• Test Supervisor’s Manual – Page 44

• If you believe you have reason to appropriately void any of the content sections on ACT PLAN (i.e. student caught cheating), contact the JCPS Testing Unit immediately.

102

Things to Remember • Anyone administering the ACT PLAN must have

Administration Code Training.

• Anyone providing accommodations must have Administration Code and Inclusion of Special Populations trainings.

• Materials may NOT be transferred between schools.

• Used test booklets are to be returned to the student with his or her Student Report.

• A seating chart is required. 103

Completing your School Header form

•To facilitate scoring of your answer folders in a timely fashion, fill out your School Report Header completely and accurately.

•If you cannot locate this form, please call JCPS Testing Unit @ 485-3388.

104

105

Sept. 16, 2013

Test ResultsTest Results: What They Tell YouPages 51 - 64

• Test Scores• Norms• Student Information Sections• PLAN Reports

106

Other ResourcesPages 71 - 73

• PLAN Supervisor’s Comment Form• PLAN Testing Irregularity Report

107

PLAN ROSTERS

• Complete rosters in Student Data Review and Reporting (SDRR).

• Roster window will be open

Sept. 9th – Sept. 27th

https://oaa-adc.education.ky.gov

108

PLAN Rosters

• Complete in SDRR:• Name• Date of Birth• Testing Location• Exemptions• New this year – Demographics will be pre-populated in

SDRR. Changes to demographics MUST be made in Infinite Campus. A nightly pull from IC will be done to update SDRR.

109

ACT PLAN Rosters

• Your ACT PLAN Roster on SDRR must include each and every student listed in Infinite Campus as being enrolled in your school as a 10th Grader on the 1st day of the Fall Testing Window.

110

ACT PLAN Rosters

• Accountability will be based on 100 instructional days from the prior year.

• The Office of Assessment and Accountability will match students tested to prior school year data (We completed this work last spring).

• Accountability work will be completed, tentatively, in January 2014.

111

Nonparticipation

• Mark in SDRR.

• Nonparticipation could include reasons such as first year LEP, foreign exchange, medical exemption, and extraordinary circumstances exemption.

• Do not return answer sheets for students that are not participating.

112

113

Return Shipping• Envelopes are provided for each school’s

answer documents.• Each school MUST include Seating Charts,

School Header form, Testing Irregularity Reports (if any) and Test Supervisor Comment forms (if any).

• Materials will be hand-delivered to the JCPS Testing Unit according to the schedule shown on the next slide.

• Materials return will be BY APPOINTMENT ONLY.

114

Materials Return

•Wednesday, October 2, 2013Schools administering ACT PLAN

•Thursday, October 3, 2013Schools administering both ACT EXPLORE and ACT PLAN

115

Materials Return• One hour appointments

• 8 am, 9 am, 10 am 11 am, 1 pm, 2 pm and 3 pm.

• Appointment Request Forms will be sent out via a BAC email.

• Appointments will be assigned:• First Requested/First Assigned basis according to

the order of submission of Appointment Request Forms.

116

Things to Remember• Return each used test booklet to the correct

student with his/her Student Report.• Return accommodated materials to

students who used them with their copy of the test book.

• Reuse of materials is prohibited.• Destroy any remaining materials. Test items

should not be used or reproduced in any way to avoid violating copyright laws.

117

Finishing Folders(BAC Responsibility)

•ALPHABETIZE ANSWER FOLDERS BY STUDENT LAST NAME.

•TIP: Have your teachers alphabetize the answer folders in their classrooms before they are turned in to you.

•Materials should be appropriately packed for return to the JCPS Testing Unit.

•Complete SDRR ACT PLAN rosters by midnight, Friday, September 27, 2013.

118

Packing Materials to Return to JCPS Testing Unit• Place answer folders in ACT Tyvek

envelopes• DO NOT seal the envelopes • DO NOT mail the answer folders to ACT• Attend Materials Return Appointment at

Testing Unit

119

120

Disposition of Other Testing Materials

•Destroy unused and voided answer folders.

•Used test booklets and accommodation kits (large print, Audio CDs) should be kept at the school .

• Each student should be given his/her own test booklet when score reports come back (including Braille).• Braille tests should be hand delivered to the Testing Unit after the results have been

reviewed with the student.

•Discard unused test booklets after all students have received a copy to use with their student reports.

•All other materials should be destroyed.121

Final Steps•The JCPS Testing Unit will print a copy of your SDRR roster to use during materials check in•Download a copy of your own ACT PLAN roster for your own records

•Hand deliver your scorable materials during your assigned Materials Return Appointment

122

Score Returns

Approximately 10 days after receipt of test materials school reports ship from ACT to district offices.

123

Group Seating Chart – p. 1

124

Group Seating Chart – p. 2

125

126

Just give us a call or send us an email….

JCPS Testing Unit485-3388

127