Head Start Policy Council Kyle Hubert, Chair Champaign ... · 7/25/2016  · 809 N Neil Street Bria...

Champaign County Head Start Policy Council AGENDA Head Start Policy Council Kyle Hubert, Chair Champaign Early Childhood Center Rita Conerly, Vice Chair/Treasurer 809 N Neil Street Bria Morrison, Secretary Champaign, IL 61820 July 25, 2016 at 6:00 p.m. Applications available for review at 5:45 pm

Material Action 1. Call to Order 2. Roll Call

3. Public Participation 4. Approval of Minutes for May 25, 2016 Previous Email Yes, Approve 5. Financial from Elizabeth Murphy

A. Financial Report – June 2016 Attached Yes, Accept B. Credit Card Expenditures – May 2016 Previous Email Yes, Accept C. Credit Card Expenditures – June 2016 Attached Yes, Accept

6. Personnel from Becky Krueger A. Recommended for Hire/Separation 6/13 – 7/8/16 Attached Yes, Approve B. Recommended for Hire/Separation 5/17 – 6/12/16 Attached Yes, Approve

7. Old Business 8. New Business A. Program Plans Previous Email Yes, Approve 1. Administrative 2. Deficiencies and Quality Improvement Plans 3. Noncompliances 4. Education and Early Childhood Development 5. School Readiness

B. Program Plans Attached Yes, Approve 1. Program Governance 2. Personnel Systems 3. Facilities, Materials and Equipment 4. Transportation C. Parent Satisfaction Survey Attached No D. Supplemental Funds Narrative At meeting Yes, Approve

9. Governance Training 10. Committee Reports

A. Chairperson’s Report Attached No B. Operations Committee Report At meeting No C. Personnel Committee Report At meeting No D. Events Committee Report At meeting No E. Parent Ambassador Program At meeting No F. Treasurer’s Report At meeting No G. Reports to and from Parent Representatives At meeting No H. July Management Report Attached Yes, Accept

I. June Management Report Previous Email Yes, Accept 11. Dinner at Next Meeting 12. Adjournment Upcoming Events

August 22, 2016 6:00 pm Policy Council Meeting at Champaign Early Childhood Center The Commissioners and staff of the Champaign County Regional Planning Commission strive to provide an environment welcoming to all. Please call 217-328-3313 and speak with the receptionist to request any accommodations needed.

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MEMO To: Policy Council, Regional Planning Commission, Justice and

Social Services Committee CC: Head Start/Early Head Start Staff From: Brandi Granse, Early Childhood Division Director Date: July 18, 2016 Re: June 2016 Management Report

Since June 1, 2016, the Head Start Management Team has gone throughmany changes in leadership: a new Director, the resignation of the ChildDevelopment Services Manager, and the transition of the Champaign SiteManager to the Child and Family Services Manager’s position which left theSite Manager’s position open. Change is healthy in every organization, andI am happy to report that our team remains strong.

On June 21, 2016, the Head Start Management Team worked withcommunity providers and partners as well as direct services staff to reviewmonitoring results and create recommendations for improvement for theprogram’s annual Self-Assessment Report. I will be sharing the report uponcompletion.

We have not received any updates on the award notice for the Cost ofLiving Adjustment (COLA).

Site Manager Kathy Turner compiled the Parent Survey Results for 2015-2016. The report is now available for review and will be posted on thewebsite and at the centers.

The Head Start Management Team worked on the in-service training fornew and returning staff. The team scheduled trainers to present informationon nutrition services, social/emotional development, and speech/languagecommunication delays.

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The Recruitment Team canvassed the Rantoul area in search of new childenrollments and staffing for the upcoming program year 2016-2017. Childand Family Services Manager Kari May reported that applications for theRantoul Head Start center are low.

Off-Site Programming Manager Michael Hogue reports that the summerGOLD reports are complete. Visitors and mentors are in the process ofreviewing applications and enrolling families in the Off-Site Program option.Home Based and Family Child Care have enjoyed several field trips duringthe summer. The parks have been full of families enjoying the beautifulweather.

Some of our providers and Jacki Buckingham attended the NationalAssociation of Family Childcare, in San Diego. There were many FCC andHead Start collaborations represented at the conference. Our teamattended trainings focused on partnering with outside agencies.

Donna Blumer, Home Visitor, attended a week-long training focused onnursing mothers and received her lactation counselor certification. She willadvise and train others in our program.

Champaign Site Manager Hollie Ronk reports that the children are enjoyingthe summer, participating in community fieldtrips and water play at the site.Hollie also reports that her transition from Site Manager to Child and FamilyServices Manager has gone smoothly. Hollie has split her time between thesite and Brookens. Her transition is complete with Kathy Turner from Savoyfilling in as acting Site Manager.

Urbana Site Manager Pamela Brown reports the preschool classroomscontinue to enjoy many field trips this summer. Trips include: DouglasPark Splash Pad, Crystal Lake Park, Eisner Park, Colbert Park, Carle Park,Prairie Fields Park, Meadowbrook Park, Hessel Park, and Windsor RoadIndoor Playground.

The University of Illinois speech services will continue at Urbana HeadStart until the end of July. Services are scheduled to resume during thesecond week of September.

Savoy Site Manager Kathy Turner reports that Savoy is currently closed forthe summer. Kathy is working on filling teacher and teacher aide vacancies

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for the fall. Kathy will return to the Savoy site full time on August 8, 2016 to prepare for the 2016-2017 school year.

The Rantoul Site Manager Pam Williams reports that she completedinterviews for teacher and teacher aide vacancies.

Child Development Services Specialist Christy reports that she attendedthe Annual Summit of Trainers through the Illinois Network of Child CareResource and Referral Agency. This summit provides professionaldevelopment and resources to trainers across the state. She also attendedthe first Teaching Strategies GOLD training summit in Baltimore. Thesummit provided resources to ensure the GOLD system is being usedefficiently and effectively. She came back with many ideas to implement inthe new school year. She also participated in the program self-assessment,working with program staff and community partners to look at the programchild development practices. The group was able to generate severalideas to improve the quality of services in the area of child development.

Finally, Christy began identifying and interviewing candidates to fill the sitemanager position at our Champaign site. Along with a team of twoteachers and Hollie Ronk, Child and Family Services Manager, sheinterviewed four candidates.

You will find the June enrollment report in your meeting materials. Thisreport from our ChildPlus recordkeeping and tracking system is the basisfor our monthly submission to the Office of Head Start.

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