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Industrial training guideline
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INDUSTRIAL TRAINING STUDENT HANDBOOK - 1 -
INDUSTRIAL TRAINING EC110
1.0 INTRODUCTION
Industrial Training is a compulsory requirement for students in certain programs at all levels of
higher education in Institutions of Higher Learning (IHL). To increase the level of graduates able to
work, industrial training program was introduced to strengthen the competencies required.
Industrial Training courses give students learning opportunities in the world of work to receive
practical experience in order to improve the reliability of the market.
Industrial Training refers to expose students to the real-life experiences of the engineering works and
to get them involved in Civil Engineering projects before graduation. It is one of the requirements for
the award of Diploma in Civil Engineering is that the student MUST complete at least 8 weeks of
Industrial Training. Industry training is usually collected during the semester break at the end of the
third year (semester 4 and above). The technical and non-technical outcomes of the course may be
assessed and evaluated through this industrial training.
2.0 OBJECTIVES
The objectives of Industrial Training include:
a. Appreciation of clients requirements
b. Attending site visits
c. Interpretation of construction drawings
d. Interpretation of contract specification and involvement in project management
e. Discussion with visiting lecturer
f. Preparation of report
Other activities relevant to the training, as directed by the supervisor can also be included.
3.0 COURSE OUTCOMES
At the end of this industrial training, students should be able to:-
CO1 : Practice good working ethics and quality delivery of project undertaken
CO2 : Exhibit pleasant interpersonal skills as an individual in working independently,
collaborative and in multi-disciplinary team
CO3 : Practice good organizational skills in enhancing individual and group effectiveness
and productivity
CO4 : Exhibit good communication with fellow workers and supervisors in issues related
to projects undertaken
CO PO Matrix refer to Appendix C
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4.0 INDUSTRIAL TRAINING COURSE REGISTRATION
4.1. Industrial Training course registration period
Students are required to register for the course one semester earlier than training period. Students
are required to register with the Industry Training Committee at or before the first week of the
semester. Students who FAIL to do so is NOT ELIGIBLE for industrial training.
4.2. Industrial Training Requirements / Qualification
a. Student can only carry out industrial training after semester 06
b. Have to register for Industrial Training Course.
c. Covered by insurance.
4.3 Exemption from Industrial Training
Working students can apply for the exemption provided
a) Have working experience in related field for not less than 2 years
b) He/she apply using appropriate forms
c) Submit a complete report which relate the student experience in civil engineering
d) The organization need to certify the report together with cover letter
5.0 PREPARATIONS AND OBTAINING INDUSTRIAL PLACEMENT
5.1 Briefing to Trainees (1st
briefing)
Faculty will arrange a briefing regarding the industrial training to students in order to clarify to them
before they start the training. Students are required to attend the briefing which aims to provide
guidance to students about: -
a. Industrial Training Curriculum.
b. The methods of selecting and applying for Industrial Training Placement.
c. Suitability of the place according to the programme.
d. Industrial Training assessment.
e. Industrial Training Rules and regulations.
5.2 Method of Applying for Industrial Training Placement
The faculty will make every effort to place students with local companies or government agencies.
However, students are encouraged to suggest any firm that are willing to accommodate them for the
industrial training. Students can apply for a placement using the following methods:
a. Through Industrial Training Committee, or
b. Self-application to the selected organization.
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INDUSTRIAL TRAINING EC110
5.2.1 Application through the Industrial Training Committee
a. Students should check the list of training organizations that can be applied through the
Industry Training Committee.
b. Submit a resume (CV) to the Industrial Training Committee for processing.
c. Student are required to prepare for interviews by the company (if necessary)
d. Check the application status through the Industry Training Committee.
5.2.2 Self-application
a. Students can check the list of organizations with Industry Training Committee.
b. Students are required to obtain information about the organization as a reference prior to
making the application and requested to complete the IT Placement Information Form.
c. Students can create their own applications using the official application letter (see Appendix
A letter: UiTM.FKA.LI-02) with resume and IT placement confirmation form (see Appendix A
form: UiTM.FKA.LI-04) after consultation with the Industrial Training Coordinator / Academic
Advisor.
d. Students are required to prepare for interviews by the company (if necessary).
e. If a student has received feedback from the organization, the student must submit to the
Industrial Training Committee immediately.
NOTE: Students are NOT ALLOWED to apply for more than one organization at a time. Students who
received an offer more than one organization is required to make an official revocation to the
organizations involved after receiving approval from Industrial Training Committee.
5.3 Industrial Training Placement
a. Placement will be made if the student has complied and meet ALL REQUIREMENTS as
specified in item 4.2.
b. IT placement confirmation letter will be sent by the faculty to the organization to inform the
student's name, date and time of reporting.
c. Students must obtain a letter from the Committee of Industrial Training (Report Duty Letter).
5.4 Briefing to Trainees (2nd
briefing)
a. Students are required to attend the briefing which aims to provide some guidance to
students about the ethics, rules and regulations, discipline and disciplinary action during the
Industrial Training.
b. Distribute the relevant documents to student:
INDUSTRIAL TRAINING STUDENT HANDBOOK - 4 -
INDUSTRIAL TRAINING EC110
i. IT Logbook
ii. IT Guidelines / Rules and Regulations
iii. IT Evaluation Form with criteria (rubrics)
iv. IT Report Duty Form (see form UiTM.FKA.LI-05)
6.0 INDUSTRIAL TRAINING REQUIREMENTS DURING TRAINING
The student will be supervised by an industrial supervisor (preferably a registered professional
engineer), who will monitor his/her progress throughout the training. The faculty will also check up
on the trainees if necessary by contacting them and/or their supervisors. The faculty will arrange
visits by lecturers during the last two weeks of the training duration.
6.1. Reporting for Duty
Students are required to report themselves to the training organization at the specified date and
time and show good character which includes behaviour, cooperation and good manners as a UiTM
student. Students need to follow the dress code of the organization and suit with working
environment.
During the report, students are required to bring the following documents:
a. IT Report Duty Form
b. IT Guidelines / Rules and Regulations
c. IT Logbook (student should record their daily activities in the logbook and certified by
supervisor in charge.)
After the report, students must complete the following documents:
a. IT Report Duty Form
b. Current Location Information Form (if changes of placement). (see form UiTM.FKA.LI-06)
All the above documents should be sent / posted to the UiTMs within ONE (1) WEEK after report to
the organization. Fail to do so the student is deemed not to report to the organization and will be
subject to disciplinary action. If there are changes to address training, students are required to
complete the Current Location Information Form and send the Form to Industrial Training Committee
immediately.
6.2. Deployment organization
Change of placement is permitted after the confirmation letter was issued. Change of placement will
only be considered on reasonable reasons and obtain written approval from faculty / Industrial
INDUSTRIAL TRAINING STUDENT HANDBOOK - 5 -
INDUSTRIAL TRAINING EC110
Training Committee. Students who change their training placement without formal permission from
faculty, it is violation to IT regulation and liable to disciplinary.
6.3 Leave
Students are not permitted to take leave while undergoing IT except with the approval of the
relevant organization. However, any leave for official / personal business purposes must obtain an
approval from the organization and inform the faculty / Industrial Training Committee. In emergency
cases, the student must notify the organization immediately and obtain written permission from the
organization. Only medical certificates (MC) that certified by government medical officer and also
adopted by UiTM will be accepted. Medical certificate issued by a private clinic in more than TWO (2)
days will not be accepted without confirmation by the Government hospital. Copies of the certificate
or declaration shall be posted in the Logbook.
6.4 Industrial Supervisor Responsibilities
a. Supervise the students according to the training programs
b. Certify students logbook weekly
c. Assess the students performance using the Industrial Supervisor Evaluation Form (see form
UITM.FKA.LI-09).
6.5 Faculty Supervisor / Academic Advisor Visit Responsibilities
The faculty will send faculty members to the respective organizations after week eight (8) in order to
assess the student training program. Monitoring will be done at least ONE (1) time in Industrial
Training student lead. The matters to be reviewed are:
a. go through the students logbook and discuss any problems encountered
b. discuss with the industrial supervisor regarding the overall performance of the trainees
c. assess the students performance using the Faculty Supervisor Evaluation Form (see form
UITM.FKA.LI-10).
6.6 Insurance Requirements
All UiTM students are covered by this fund and to be used to help students in case of death/ accident
or calamities. The maximum amount entitles for death is RM 7000.00 and for any other cases are
based on seriousness endorsed by the committee. Students are advice to forward the claim as soon
as possible after discharge from the government hospital.
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INDUSTRIAL TRAINING EC110
7.0 COMPLETION OF INDUSTRIAL TRAINING
Students who have completed the training required to attend the UiTM to verify completion of
training on the date and time. During registration, students are required to submit the following:
a. Completion Confirmation Letter from organization
b. IT Evaluation Form (Report & Logbook)
This mark sheet must be submitted to the supervisor and should be included in the official envelope
sticker and organization stamp.
7.1 Industrial Training Logbook
This logbook should be written every working day and reviewed and endorsed by the Industrial
Supervisor on a weekly basis.
7.2 Industrial Training Placement Report
This report must be completed entirely in accordance with a predetermined period. WARNING, if
the student fails to comply with item in 6.1 to 7.1, the student is NOT ELIGIBLE for certification /
PASS. Students will be FAILED and are required to repeat the course for following semester.
8.0 INDUSTRIAL TRAINING ASSESSMENT
Trainees will be assessed by the organizations as well as the university. The training is graded on a
PASS/FAIL basis.
The students will be evaluated based on the followings:
a. Logbook ( 10% )
Logbook must be verified by industrial supervisor each week which must include daily entry into
the summary report and detail documentation of daily activities. The logbook will be assessing
by the academic advisor (see form UiTM.FKA.LI-08)
NOTE: Both organizational assessments conducted by the Industrial Supervisor begin at the first week
of students undergo industrial training. This evaluation form will be sent by the Faculty to training
organizations. Students are advised to inform the Industrial Supervisor about this evaluation Form. A
Completed forms should be sent to the UiTM by post / fax / email or can be delivered to the students.
INDUSTRIAL TRAINING STUDENT HANDBOOK - 7 -
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b. Student Placement Report (20% )
i. Include summary report which must be type written.
ii. Describe how the activities in the Industrial Training have contributed towards each of
the Industrial Training course outcomes (1 to 4) listed.
iii. The report should be written according to the Industrial Training report guidelines (See
Appendix F)
iv. The placement report will be assess by the Faculty Supervisor / Academic Advisor ( See
Appendix G)
c. Overall Assessment
a) Industrial Supervisor 50%
b) Faculty Supervisor/ Academic Advisor 20%
c) Student Placement Report 20%
d) Logbook 10%
Total 100%
NOTE: Students must obtain a minimum of 50% in each of the above component and 50% on the
overall assessment in order to PASS.
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Table 1: Industrial Training Administrative Process
No. Week Content Activities Actions
1 Week 9,
Sem 3 / 4 IT 1
st Briefing
Briefing on the Curriculum, application procedure,
assessment, Rules and Regulations of IT, Resume (CV),
and letter of support from Faculty. (See Guidelines for
IT.)
Distribute IT Placement Information Form (see
Appendix A: UiTM.FKA.LI-01) to be completed by
student and returned to the IT Committee.
IT
Committee
Student
2
Week 2 -
week 4,
Sem 4 / 5
Send IT
Application
Letter
Student will send their applications inclusive of resume
(CV) and IT information placement form through the
faculty or apply personally to the selected
organization.
Students
3
Before
Week 15,
Sem 4 / 5
Feedback
from the
industry /
Acceptance of
Offer letter
Students have to follow up with the industry for
feedback.
Faculty will receive the confirmation letter from the
organization and informs the students or students will
receive an offer letter and inform the Faculty (IT
Committee)
Students must obtain a copy of the offer letter from
the organization
If the student application is NOT ACCEPTED by the
industry, students are required to make a new
application to other organizations until ACCEPTED
Students
Suitability of
the
organization
Faculty Supervisors (IT Coordinator / Academic
Advisor) are encouraged to ensure that students are
given the suitable tasks (firms).
Faculty
Supervisor
Placement
Confirmation
Faculty submit the placement confirmation letter to
the organization. IT committee
IT 2nd
Briefing
Final briefing on IT to guide students about the ethics,
rules, discipline and disciplinary action during the IT.
Distribute faculty supporting document to the students
(IT Log book, Guidelines, Performance Forms from
Faculty Supervisor, Performance Forms from Industrial
Supervisor and Industrial training Agreements letter
(student have to signed it and returned to the IT
Committee.))
IT committee
4
Details as
listed
by the
university
IT
Starts
Students report for duty at the organization / firm.
Students will provide a copy of the Rules and
Regulations Manual of IT to the organization.
Students
INDUSTRIAL TRAINING STUDENT HANDBOOK - 9 -
INDUSTRIAL TRAINING EC110
No. Week Content Activities Actions
5 Week 1 of
IT
Report Duty
Confirmation
Students send the IT Report Duty Form endorsed by
the organization to the faculty (via post/fax/email)
within one (1) week.
Students
6 Week 4 of
IT
Appointment
of
Faculty
Supervisor
The IT committee will appoint a faculty supervisor for
every student.
IT committee
Head of Dept.
Academic
affairs
Campus
Rector
7 Week 6 of
IT
Briefing for
Faculty
Supervisors
Appointment letter will be submitted to the
supervisors.
Briefing on the roles and responsibilities of the
supervisors.
Head of Dept.
Academic
affairs
IT committee
8 Week 7 of
IT
Supervisors
Preparation
The faculty Supervisor will arrange for appointment
(dates of visits) and inform the students and the
organization supervisor.
Supervisor
Faculty
9 Week 8 or 9
of IT IT Visits
Official Visit by the Faculty Supervisor to the
organization.
Faculty supervisor will meet the organization
supervisor and student.
Faculty supervisor will go through the students
logbook and discuss any problems encountered
Faculty supervisor Industrial supervisor will discuss
with the field supervisor regarding the overall
performance of the trainees
Industrial supervisor will return the completed
Industrial Supervisor Evaluation Forms (see form
UiTM.FKA.LI-09) directly to the faculty supervisor.
Faculty
Supervisor
Industrial
Supervisor
10 Week 1,
Sem 5 / 6
Course
Registration
by
Students
Students will register the course through i-students
portal and send copies of the registration slip to the
faculty (Academic Advisor / IT Committee).
Students
Academic
affairs
11
Within 1
week
after
completing
IT
Submission of
IT Report and
Log Book
Students will submit their IT report and log book to the
faculty supervisor (respective lecturers who supervised
at the organization)
Students
12
Week 1 of
the
following
Semester
Mark
compilations
Faculty Supervisor will submit the following IT
evaluations documents to the IT coordinator after visit:
- IT Placement Report Evaluation Form (see form
UiTM.FKA.LI-07)
- IT Log Book Evaluation Form (see form UiTM.FKA.LI-
08)
- Industrial Supervisor Evaluation Form (see form
UiTM.FKA.LI-09)
- Faculty Supervisor Evaluation Form (see form
UiTM.FKA.LI-10)
Supervisor
Faculty
Academic
affairs
13
Details as
listed
by the
University
Marks and
Results
Students marks will be uploaded through LE15 (RES
template) and final results will be issued by the
academic affairs via web.
IT committee
Academic
affairs
INDUSTRIAL TRAINING STUDENT HANDBOOK - 10
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Table 2: Flow Chart for IT Placement
Details/Responsibilities Flow Chart References
IT Committee and Student
Student
Student
IT Committee
IT Committee and Student
Student
Student
IT Committee
Faculty Supervisors
Student and Academic
Affairs
Submission of IT Report and
Log book
IT Committee, Faculty
Supervisors and Academic
Affairs
- IT Student Handbook
- Placement Information Form (see
Appendix A: UiTM.FKA.LI-01)
- Application letter (see Appendix
A: UiTM.FKA.LI-02)
- Resume (CV) (see Appendix A:
UiTM.FKA.LI-03)
- Reply form from organisation
- Acceptance/rejection letter
from organisation (see Appendix
A: UiTM.FKA.LI-04)
- IT Logbook / IT student handbook
- Relevant forms
- Duty Report Form (see Appendix
A: UiTM.FKA.LI-05)
- Current location information form
(see Appendix A: UiTM.FKA.LI-06)
- Appointment letters for UITM
supervisors
- Industrial & Faculty Supervisor
fills in UiTM Supervisor Evaluation
Form (see Appendix B:
UiTM.FKA.LI-09 & UiTM.FKA.LI-10)
- Faculty Supervisor evaluates
students logbook & final reports
using IT Evaluation Form (see
Appendix B: UiTM.FKA.LI-07 &
UiTM.FKA.LI-08)
IT END
Submission of IT report and
Log book
Marks and Results
END
Appointment of Faculty Supervisors
IT Visits
Report Duty
Confirmation
Placement Confirmation
IT Preparation Briefing
IT START
Pass
START
Hold Briefing
Application for IT Placement
Result Fail
Course Registration
INDUSTRIAL TRAINING STUDENT HANDBOOK - 11
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INDUSTRIAL TRAINING EC110
9.0 FORMAT FOR WRITING
Students must complete the Logbook and Placement Report before signing back into the UiTM.
9.1. Logbook Writing
Logbook writing is one element of the assessment. Logbook Evaluation is 10% of the overall
assessments of Industrial Training. Students are required to record the daily activities undertaken by
the organization of training. Students must write a Logbook and get confirmation and feedback from
supervisors each week.
a. Contents
i. Student personal information
ii. Logbook writing guide
iii. Log space
iv. Attachment
v. Self-certification report form
vi. During the information card training
vii. Change of address form during training
b. Guide Writing
i. Writing daily activities done together with a brief explanation.
ii. The work process
iii. Equipment
iv. Issues and challenges
v. The solution
vi. Diagram / flow chart (if applicable)
9.2. Writing the Placement Report of the Industrial Training
Writing the Placement Report of Industrial Training is one element of the assessment marks
contribute 30% of the overall assessment of Industrial Training. Students are required to prepare this
report based on the guidance provided content. This report can be provided in printed form such as,
bound hard cover book (ring binding, perfect binding) or in the form of an interactive CD / DVD.
a. Contents
i. Chapter 1: Introduction
ii. Chapter 2: Background of the Company
iii. Chapter 3: Summary of Weekly
iv. Chapter 4: Technical Report
INDUSTRIAL TRAINING STUDENT HANDBOOK - 12
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v. Chapter 5: Findings and Recommendations
vi. Chapter 6: Conclusion
9.3 Guideline for Preparation of Industrial Training Report
The Industrial Training Placement report should cover all periods of approved employment. The
report document is expected to demonstrate development of practical and professional skills in
Engineering through technical experience and application of theoretical knowledge. Development of
skills in dealing with people, and communication skills are part of the subject objectives.
i. Submission
Typed reports must be submitted to the Faculty of Civil Engineering ONE (1) weeks after
completion of the training at the Faculty of Civil Engineerings Office. Report should be TWO
(2) copies of HARDCOVER binding and BLUE in colour.
ii. Length
The main text of the report should be between 3,000 and 5,000 words maximum, not
including preliminary information, tables, figures, photos, and appendices.
iii. Preliminary Information
A contents list, abstract and employment details should precede the main technical report.
The abstract should be a summary of the report and comprise about 300 words on one page.
The employment details should set out names of employing organizations, specific periods of
employment, and nature of appointments (e.g. trainee engineer, technical assistant and
etc.). Also required are details of job locations, name, phone number and designation of
immediate superior, projects in which the student was directly involved, and their degree of
responsibility.
iv. Technical Report
The major portion of the report should be set out as a technical report, divided into suitable
sections, and with an introduction to each major or different aspect of work. Students need
not report on all projects listed in the employment details. You may select one or two
projects which have significant or interesting aspects. Noteworthy technical details of
projects in which the student was directly involved, or of projects which the student
observed, should also be included.
These may include investigation, feasibility, design, construction, management,
commissioning or operational aspects etc... Students should openly discuss aspects of the
work they have performed or observed and indicate their involvement in their work
throughout the text.
INDUSTRIAL TRAINING STUDENT HANDBOOK - 13
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To be able to produce an accurate and comprehensive report it is recommended that
students keep on updating the log book for their reference in preparing the report.
All project data and information must be cleared by the employers for confidentiality prior to
its incorporation in the report. It is generally advisable that you avoid all sensitive
information related to your employment by limiting the contents to the general or public
aspects of each specific project.
The technical discussion should demonstrate detailed understanding of at least one part of
the work which the student considers to be interesting, unusual or important to a civil
engineer.
References should be made in the text to books, technical papers, standards etc., used during
the training period and should be listed.
Finally, a Conclusion should include comprehensive comments on the type and value of
experience gained, and how this relates to your professional career.
v. Presentation
Reports should be written in English and typed. Aspects such as layout, clear expression,
spelling, punctuation, quality of figures and photos will all be assessed. Reports must be
presented on A4 paper with an appropriate cover. Normally the text will include relevant
tables, photos and figures.
Detailed and essential material, referred to in the text, should be placed in appendices.
Oversize diagrams, plans etc. if used, they should be folded in the proper manner.
a) Page Margins
* Font = New Times Roman, Size = 12 with 1.5 spacing
2
Right: 2.5cm
Page numbers
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GENERAL FORMAT OF THE INDUSTRIAL TRAINING REPORT
A) PRELIMINARY INFORMATION
Summary
Organization profile/data
Period of employment
Nature of appointments
Details of job locations
Details of immediate superior
Projects where student directly involved
B) TECHNICAL REPORT
Nature of work design, supervision, Investigation commissioning,
Maintenance, supply, Management, construction etc
Problem encountered and how overcome it
Experience gained
Suggestions
Conclusion
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LIST OF APPENDIX
APPENDIX A: Form / Letter
1. Industrial Training Placement Information Form (UiTM.FKA.LI-01)
2. Industrial Training Application Letter (UiTM.FKA.LI-02)
3. Example of resume (CV) (UiTM.FKA.LI-03)
4. Industrial Training Placement Confirmation Form (UiTM.FKA.LI-04)
5. IT Report Duty Form (UiTM.FKA.LI-05)
6. Current Location Information Form (UiTM.FKA.LI-06)
APPENDIX B: Assessment
1. IT Report Evaluation Form (UiTM.FKA.LI-07)
2. IT Log Book Evaluation Form (UiTM.FKA.LI-08)
3. Industrial Supervisor Evaluation Form (UiTM.FKA.LI-09)
4. Faculty Supervisor Evaluation Form (UiTM.FKA.LI-10)
APPENDIX C:
1. Course Outcomes Programme Outcomes Matrix
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