GRANTWRITING MADE EASY NOLA August 14, 2002 Cherie Pandora, Information Specialist Rocky River High...

GRANTWRITING MADE EASY NOLA August 14, 2002

Cherie Pandora, Information Specialist

Rocky River High School

cherie_pandora@admin.rockyriver.k12.oh.us

GRANTWRITING EXPERIENCE

Written 31 grants in seventeen years 21 grants awarded $ 37, 566 10 grants initially rejected $ 67, 794 Total requested equaled $105, 360 5 grants later funded $ 39, 653 Never funded $ 28, 141

RRHS GRANTS 1986-2002

PURCHASES

$ 25 yearbook ad $ 125 globe $ 400 yearbook camp $ 1,000 staff training $13,900 LSTA

Library Automation

GRANT SOURCES

2 LSTA 9 PTA 5 RREF 3 CSU--CLT Chapter II

TABLE OF CONTENTS

Getting Started slides 5-7 Writing slides 8-12 Researching Sources slides 13-18 Evaluation slides 19-24 Publicity slides 25-27

GRANT WISH LIST

Three Immediate Needs Three Long-range Needs Determine the rationale

– Why?– Who benefits?

Partners Coding--helps to locate sources

3 Rs of GRANTWRITING

Research– Determine needs, vendors & budgets– Create your team

Rationale– Determine who benefits– Provide concrete objectives and activities

Revision– Strive for clarity– Rely on your proofreader

CREATING YOUR TEAM

P roo fread er B u d g e t ch ecker R esearch ass is tan t

G ran tw rite r

PLANNING

Mission Benefits Goals and Objectives Budget Duration Evaluation Sustainability

BUDGET

Local Federal Total

25% 75% 100%

$3,750 $11,250 $15,000

LSTA MINI-GRANT FORMAT

General description 50 points Evaluation 10 points Relation to LSTA goals 25 points Budget 15 points 4 pages plus budget & appendices Need 25% match from your district Signatures from the superintendent & treasurer

LSTA GRANT REVIEW

Scoring sheet taken from Request for Proposal description

General Description– purpose– long-range plans– measurable objectives– activities– appropriateness

Recommendations

Definitely Fund Fund, if $ available Revise/Resubmit Reject Amount recommended Comments

MARKETING MINDSET

Benefit to your students Benefit to your library Benefit to your community Publicity Visuals

LOCAL SOURCES OF MONEY

Educational Foundations & Philanthropies Local businesses Fraternal organizations Professional organizations Community agencies Clubs Private donors

NON-PROFIT AGENCIES

Check web site

Review tax returns of non-profits– How much did they give and to whom?

Locate names of the board of directors

FOUNDATION CENTER

Hanna Building, 1422 Euclid Ave., Suite 811, Cleveland, OH 44115-2001

Phone 216-861-1933 9:30 AM -4:30 PM Fax 216-861-1936 First Monday open until 8 PM www.fdncenter.org www.fdncenter.org/cleveland (local info.)

GRANTS RESOURCE CENTER

Public Library of Cincinnati and Hamilton County

Grants Resource Center 800 Vine Street-- Library Square Cincinnati, Ohio 45202-2071 Phone 513-369-6000 Reference back-up 877-644-6733

COOPERATING LIBRARIES

Columbus, Ohio Mansfield, Ohio Erie, Pennsylvania Pittsburgh (Carnegie), Pennsylvania

Other Foundation Centers--Atlanta, New York, San Francisco & Washington, D. C.

FOUNDATIONS DEVELOPMENT OFFICERS Build a relationship Know their mission Win/win model CEO talking to CEO is best NEVER send a proposal cold Talk when NOT asking for money

ANALYSIS

Be honest Analyze what worked and what didn’t work Determine the impact Look for unexpected results Consider who else might benefit

WWIDD (what would I do differently)

Realize rejections aren’t personal

Be precise Be consistent Revise grants for other

funding sources Document orders and

keep a phone log

Inform the treasurer & the secretary

Network & share Maintain a file of

grant ideas Partner with other

agencies

EVALUATION TOOLS

Measurable Easy Practical Preplanned Impact Reports

– list– chart– table

Databases

Catalog

Powerpoint

Word Processing

Internet

TYPES OF REPORTS

NARRATIVE Analyze & evaluate Bloom’s taxonomy Impact Unforeseen results Who would benefit One year follow-up

FISCAL Money spent Money outstanding Requires treasurer’s

signature Additional monies

spent by the school or district

VISUAL DOCUMENTATION

Digital camera

Video camera

Cable local access program

Local or weekly papers

DATA PRESENTATION

Visual Clear Charts Tables Photos Handouts Web 0.00

5,000.00

10,000.00

15,000.00

20,000.00

25,000.00

30,000.00

PTA Chapter II RREF CSU LSTA

PUBLICITY

Communications specialist

Newsletters– parents– community

Press releases Local cable access Web page This is

Library mini-lab

PRESENTATIONS

School boards Open houses Special events Ribbon cuttings Grand openings Family Nights Faculty meetings Conferences

PRESENTATIONS to PARENTS

PRINT RESOURCES

Geever, Jane C. Guide to Proposal Writing. New York: Foundation Center, 1993.

Golden, Susan L. Secrets of Successful Grantsmanship. San Francisco: Jossey-Boss, 1997.

WORKSHOPS FOR FREE

Foundation Center - Cleveland

Proposal Writing Basics 7/11/02 Proposal Budgeting Basics 7/11/02 Brown Bag Lunch 2/27/02

Cherie PandoraRocky River High School

20951 Detroit RoadRocky River, OH 44116(440) 356-6825 or 6806

fax (440) 331-2189cherie_pandora@admin.rockyriver.k12.oh.us

QUESTIONS AND COMMENTS