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GRAND RAPIDS COMMUNITY COLLEGE
REGULAR BOARD OF TRUSTEES MEETING
MONDAY, FEBRUARY 16, 2015
BOARD CHAMBERS - 4:15 p.m.
ORDER OF BUSINESS
I. GENERAL BUSINESS
A. Call to Order
B. Introduction of Guests
C. Review and Approval of Agenda to include additions, deletions, or corrections.
D. Open Comments
Open comments in this section of the agenda are limited to comments
specifically related to today’s board agenda.
E. Special Order of Business (New Business)
2014-15 Mid-Year Budget Review
1st Reading of the Respect for Law Executive Limitations Policy
II. MONITORING REPORTS
F. Report (s)
Student Success Indicator Report – Course Success – Laurie Chesley to present.
Academic Freedom Executive Limitations Monitoring Report – President Ender
to present.
III. UPDATES
G. Student Report – Arielle Brown to present.
H. Foundation Update (Quarterly Report)
I. Board Chair Report
J. President’s Update – Steven C. Ender, Ed.D.
K. Faculty Association Update – F. vanHartesveldt
IV. COMMUNITY CONNECTIONS L. Communications to the Board
V. CONSENT ITEMS
These items will be adopted as a group without specific discussion. When approving the meeting
agenda, any board member may request that a consent agenda item be moved to the regular
agenda for discussion or questions. Recommended that the following items be approved as
presented:
M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &
Financial Transactions
Minutes from January 26, 2015 Board Meeting
Grants Received January 1, 2015 – January 31, 2015
VI. ACTION ITEMS
N. Purchases over $100,000
VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on
any matter.)
VIII. FINAL BOARD COMMENTS
IX. ADJOURNMENT
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Next Meeting of the Board:
Monday, March 16, 2015, Regular Meeting, Board Library, 4:15 p.m.
Wednesday, March 18, 2015, Board Retreat, 226 Admin., 1 p.m.
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GENERAL BUSINESS
A. Call to Order
B. Introduction of Guests
C. Review and Approval of Agenda to include additions, deletions, or corrections.
D. Open Comments
Open comments in this section of the agenda are limited to comments
specifically related to today’s board agenda.
E. Special Order of Business (New Business)
2014-15 Mid-Year Budget Review
1st Reading of the Respect for Law Executive Limitation Policy
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MONITORING REPORTS
F. Report (s)
Student Success Indicator Report – Course Success – Laurie Chesley to present.
Academic Freedom Monitoring Report – President Ender to present.
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UPDATES
G. Student Report – Arielle Brown to present.
H. Foundation Update
I. Board Chair Update
J. President’s Update – Steven C. Ender, Ed.D.
K. Faculty Association Update – F. vanHartesveldt
March 2015 Events on Campus
Monday – Sunday, March 2-8
Mid-Semester Break
Tuesday, March 3, 9 a.m. – 2 p.m.
16th Annual Latino Youth Conference
Gerald R. Ford Fieldhouse
Hosted by the Bob and Aleicia Woodrick Learning Center
Tuesday, March 10, noon – 1 p.m.
Staff Conversations and Popcorn
Diversity Learning Center Conference Room, LRC 1st Floor
Hosted by the Bob and Aleicia Woodrick Diversity Learning Center
Saturday, March 14, 9 a.m. – 2:30 p.m.
Math Challenge
1st Floor Cook Hall
Hosted by the Math Department
Saturday, March 14, 1 – 3 p.m.
Afternoon With The Arts 2015: An American Experience - Collaborative Concert Fundraiser featuring
Harpists from the Franciscan Life Process Center with the GRCC Concert Choir, Shades of Blue and
Guitar Ensemble. Proceeds will assist music therapy patients with the cost of the therapy at the
Franciscan Life Process Center.
Downtown Market
435 Ionia Avenue, S.W., Grand Rapids, MI 49503
Hosted by the Music Department
$15.00 in advance, $20.00 at the door
Saturday, March 14, 10 a.m. – 1 p.m.
Spring Open House hosted by the admissions office.
An opportunity for prospective students to come to GRCC and take part in any or all of the following:
Admissions & Financial Aid presentations, Academic Advising presentations, Accuplacer Testing,
Campus Tours and Resource Fair.
ATC
Sunday, March 15, 2 p.m. and 4 p.m.
Instrumental Ensembles Concerts: Small Ensembles Orchestra, Guitar Ensembles, Small String
Ensembles, Campus Band, Wind Ensemble, Mariachi and others
St. Cecilia Music Center Royce Auditorium
Hosted by the Music Department
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Adults $5.00; Students/ Seniors $3.00
Tuesday, March 17, 2:30 p.m.
NASM Honors Recital: Re-Accreditation Student Recital Performance
St. Cecilia Music Center Royce Auditorium
Hosted by the Music Department
Adults $8.00; Students/ Seniors $4.00
Wednesday, March 18, 1 - 2:30 p.m.
Psychology Speaker Series
Self-Justification in Everyday Life: What cognitive dissonance theory reveals about cheating, justice,
love, war, memory, and the decisions we make
Carol Tavris, Ph.D.
Dr. Carol Tavris is a social psychologist, writer, and lecturer. Her most recent book with Dr. Elliot
Aronson, Mistakes Were Made (But Not by Me): Why we justify foolish beliefs, bad decisions, and
hurtful acts, will provide the foundation for this presentation. She will explore why is it hard for so
many people to admit their mistakes, give up a wrong belief, and accept responsibility for their actions.
What blocks us from even being aware that we are wrong and might need to change? Dr. Tavris will
describe the cognitive biases that lead most people to justify beliefs that are outdated, decisions that
have proved to be misguided, and the harms we inflict on others. She will discuss the psychological
benefits of these biases and how understanding their dangers can help us improve our lives.
Wisner-Bottrall Applied Technology Center, Room 168
Thursday – Saturday, March 19 – 21, 8 p.m.
Actors’ Theatre presents: The Light In The Piazza - A Musical; Book by Craig Lucas, Music and
Lyrics by Adam Guettel
Spectrum Theatre
Monday – Thursday, March 23-26
Race & Ethnicity Conference
Hosted by the Social Sciences Department
Tuesday, March 24, noon – 1 p.m.
Student Conversations and Popcorn
Diversity Learning Center Conference Room, LRC 1st Floor
Hosted by the Bob and Aleicia Woodrick Diversity Learning Center
Tuesday, March 24, 2 – 3:30 p.m.
Teacher Education Seminar
ATC 120
Hosted by Child Development and Education
Tuesday, March 24, 7:30 p.m.
Winter Jazz Night: An evening of jazz presented by the GRCC Shades of Blue, Jazz Orchestra and
Combo. Proceeds from this concert will benefit the Duane Shields Davis Vocal Jazz Scholarship.
The Raider Grill, Second Floor, Student Community Center
Hosted by the Music Department
Adults $5.00; Students/ Seniors $3.00
Wednesday, March 25, 7 p.m.
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Diversity Lecture Series: The Divide: American Injustice in the Age of the Wealth Gap by Matt Taibbi
Fountain Street Church
Hosted by the Bob and Aleicia Woodrick Diversity Learning Center
Thursday, March 26, 7:30 p.m.
GRCC International Guitar Series: The Canadian Guitar Quartet
GRCC Music Center Recital Hall, Room 200
Hosted by the Music Department
Adults $15.00, Students/Seniors $10.00
Thursday – Saturday, March 26 – 28, 8 p.m.
Actors’ Theatre presents: The Light In The Piazza - A Musical; Book by Craig Lucas, Music and
Lyrics by Adam Guettel
Spectrum Theatre
Tuesday, March 31, 1:30 – 3 p.m.
17th Annual Salute to Women Reception
ATC Banquet Rooms
Hosted by the Bob and Aleicia Woodrick Diversity Learning Center
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COMMUNITY CONNECTIONS
L. Communications to the Board
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M. CONSENT ITEMS
Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,
& Financial Transactions
Minutes from January 26, 2015 Board Meeting
Listed below are the grants GRCC received from January 1, 2015 to January 31,
2015.
Grants Received by GRCC
o A grant was received from the Mike and Sue Jandernoa Advised Fund
to support the Preschool Construction Project. The goal of the project is
to construct a new preschool facility on GRCC’s campus that will
become an internationally recognized, premier center of excellence
known for innovative, high quality education, nurturing diverse
learners and positively impacting our community. The grant provides
$250,000 over a five year period.
o A contract modification was issued by the Area Agency on Aging,
through the Older Americans Act, increasing the grant amount by
$5,000 in support of the Older Learner Center's Caregiver Support
Program.
Partnership Grant Awards
o $12,500 was received as part of a partnership agreement with Michigan
Technological University to support GRCC’s participation in the
MICUP/LSAMP project, which is funded by the Michigan Strategic
Fund. The project provides eligible students with the opportunity to
take a summer course and conduct research with Michigan Tech
faculty. The project is intended to increase transfer of students into
STEM fields.
PERSONNEL REPORT
(Includes in-process transactions through February 6, 2015)
Appointments
NAME DEPARTMENT EMPLOYEE GROUP
POSITION EFFECTIVE DATE NOTES
Elizabeth van Portfliet
Counseling and Career Center, Occupational Support, Disability Support
ESP Educational Support Professional
2-9-15 New to College
Deanna White Dental Clinic ESP Part-Time Dental Clinic Academic Secretary
1-19-15 Additional position for existing employee
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Amy Kudrna Physical Science Faculty Assistant Professor 8-20-15 Current full time temporary contract
Ashley Campanali Physical Science Faculty Assistant Professor 8-20-15 New to college
Retirements
NAME DEPARTMENT EMPLOYEE GROUP
POSITION EFFECTIVE DATE
NOTES
Johannes Kreuyer Custodians CEBA Custodian II 1-28-15 Retired after 22 years, 3 months
Financial Transactions (January 1 - 31, 2015)
1. Purchases $10,000-$100,000
a. General Fund
1) Purchase order issued to provide accommodations (rooms, food and AV services) for
the Faculty Learning day.
Requestor: Jeremy Osbourn – Center for Teaching & Learning
Expenditure: $11,751.44
Disposition: N/A
Supplier: Frederick Meijer Gardens
Grand Rapids, MI
Bid: No, single source.
2) Purchase order issued to provide maintenance for UPS (uninterrupted power supply)
units in Main, Cook, ATC and Sneden Hall.
Requestor: Donovan Wallace – Information Technology
Expenditure: $12,154.88
Disposition: Recurring Purchase
Supplier: Emerson Network Power
Westerville, OH
Bid: No, single source.
3) Blanket purchase order change notice issued to provide classroom space at the
Wealthy Learning Corner. Order increased $10,406.26; from $10,393.74 to
$20,800.00, due to a lease extension (1/1/15 – 6/30/15).
Requestor: Lisa Freiburger – Finance and Administration
Expenditure: $10,406.26/$20,800.00
Disposition: Annual Purchase
Supplier: Dwelling Place
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Grand Rapids, MI
Bid: No, single source.
4) Blanket purchase order issued to provide digital branding and marketing
advertisements for recruitment purposes.
Requestor: Leah Nixon - Communications
Expenditure: $25,000.00
Disposition: New Purchase
Supplier: Valassis
Belleville, MI
Bid: Yes, RFP #1415-9097B.
Bidders: GUD Marketing - $39,900.00
LEA Group - $35,000.00
Progressive - $36,000.00
Valassis - $25,000.00
WOOD-TV8 - $40,000.00
Yellow Dux - $40,000.00
5) Blanket purchase order issued to provide radio marketing advertisements for
recruitment purposes.
Requestor: Leah Nixon - Communications
Expenditure: $40,000.00
Disposition: New Purchase
Supplier: Cumulus Broadcasting
Cincinnati, OH
Bid: No, single source.
b. Other Special Funds
1) Purchase order issued to provide lean manufacturing training for Plasan Carbon
Composites.
Requestor: Julie Parks – Workforce Development
Expenditure: $10,752.00 (15-2271)
Disposition: New Purchase
Supplier: Competitive Edge
Allegan, MI
Source of Funds: Designated Fund
Bid: No, single source.
2) Purchase order issued to provide a replacement UPS (uninterrupted power supply) to
support media equipment in the LRC and a new UPS for the Tassell MTEC.
Requestor: Thomas Smith - Facilities
Expenditure: $18,069.00 (42-2825)
Disposition: Replacement Purchase
Supplier: Hedrick Associates
Grand Rapids, MI
Source of Funds: 2012 Bonds/Plant Fund
Bid: No, MiDEAL #071B0200175, consortium purchase.
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3) Purchase order issued to provide reimbursement to Foremost Insurance for new hires,
prep and delivery instructors.
Requestor: Julie Parks – Workforce Development
Expenditure: $18,669.95 (51-2271)
Disposition: Recurring Purchase
Supplier: Foremost Insurance
Caledonia, MI
Source of Funds: Michigan New Jobs Training Grant
Bid: No, single source.
4) Purchase order issued to provide funds for the update of GRCC’s master plan.
Requestor: Thomas Smith - Facilities
Expenditure: $40,000.00 (42-2330)
Disposition: New Purchase
Supplier: Progressive AE
Grand Rapids, MI
Source of Funds: Plant Fund
Bid: Yes, RFQ #0910-11042B, previously reported.
5) Blanket purchase order issued to provide funds for France/Belgium 2015 summer trip
for (18) students, (2) faculty. (5/11 – 21, 2015).
Requestor: Michael Schavey – Study Abroad
Expenditure: $62,100.00 (15-2359)
Disposition: New Purchase
Supplier: Fellowship Travel International
Ashland. VA
Source of Funds: Designated Fund
Bid: No, exempt.
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined market.
Typically the product of market conditions such as: technology leadership, patent protection, limited or
exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as: leveraged
volume purchase contracts, standardization programs, OEM (original equipment manufacturer)
parts/service, just in time delivery requirements, etc.
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GRAND RAPIDS COMMUNITY COLLEGE
2012 BOND PROJECT FUND CASH AND INVESTMENT SUMMARY
AS OF JANUARY 31, 2015
Cash Accounts Ending Balance
MILAF+ Max Class
1,653,656.23
Total Cash
$ 1,653,656.23
Federal Government and Agency Issues
Federal Home Loan Mortgage Corporation
1,548,366.17
Federal National Mortgage Association
1,065,546.11
2,613,912.28
Total Investments
$ 2,613,912.28
Total Cash & Investments
$ 4,267,568.51
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ACTION ITEMS
N. Purchasing Items over $100,000
a. General Fund
No purchases for January 2015.
b. Other Special Funds
1) Request permission to issue purchase order to cover GRPS personnel costs for
grant designated positions (Classroom Educators, Paraprofessionals, Substitutes,
etc.)
Requestor: Rebecca Brinks – Education & Child
Development
Expenditure: $205,240.00 (51-2218, 2271, 2273, 2311,
2512, 2559, 2821)
Disposition: Recurring Purchase
Suppliers: Grand Rapids Public Schools
Grand Rapids, MI
Source of Funds: Great Start Readiness Program Grant
Bid: No, sole source.
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined market.
Typically the product of market conditions such as: technology leadership, patent protection, limited or
exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as: leveraged
volume purchase contracts, standardization programs, OEM (original equipment manufacturer)
parts/service, just in time delivery requirements, etc.
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