GFWC FLORIDA FEDERATION OF WOMEN’S CLUBS

GFWC FLORIDA FEDERATION OF

WOMEN’S CLUBS DISTRICT DIRECTOR &

JUNIOR DISTRICT DIRECTOR ORIENTATION

2012

GFWC FLORIDA PRESIDENTTEDDY HULSE

GFWC Florida First Vice President

CAROLE WEAVER

GETTING TO KNOW YOU!• PLEASE FILL OUT THE YELLOW INFORMATION

FORM Name DistrictYour current title and club

E-mail address – phone numbers and Birthday

WHO ARE YOU?You are an elected officer

You represent your districtYou are your district’s liaison to

the state federation

YOU ARE GFWC FLORIDA

WHAT DID I SIGN UP FOR?:• Advance the work of GFWC Florida• Assist all state officer’s and chairmen in the promotion of

programs• Arrange and conduct the annual meeting and all

workshops• Collect club reports and present a resume of the work of

the district at the ADM• Send a list of the newly elected club officers by June 1• Visit each club in your District• Encourage new clubs and reinstatement of former clubs.

AND THERE’S MORE?• District will hostess a state meal function and

you will bring greetings and sit at the head table at that meal function

• Submit an article about the district to the GFWC Florida Clubwoman

• You will work with the membership chairman on the formation of new clubs

• GET YOUR DISTRICT EXCITED!

CHECK LIST• A Check List is in your notebook• Tips on things to work on between now

and the DD/JDD meeting at convention.• To help you get focused and started in

the right direction

NAME BADGES OR TAGS

PAT

ZAZZARINOGFWC Florida

President-Elect

DARA BERGDOLL

GFWC FLORIDADIRECTOR ELECT OF

JUNIOR CLUBS

•

LET’S TALK FINANCE$WITH

GFWC FLORIDA FINANCE OFFICER

KAREN-LEE DONOHUEand

GFWC FLORIDA TREA$URERMARY POWELL

DISTRICT MONEY• EACH CLUB SHOULD SET ASIDE MONEY TO

ASSIST THE DIRECTOR

• SET A REGISTRATION FEE $1.00 OR $2.00 per member per meeting Woman’s Clubs give to DD Junior Clubs give to JDD

YOUR FIRST RESPONSIBILITY• CONVENTION – APRIL 27-30, 2012• Registration and Meals• Installation Rehearsal• Installation is on Sunday, April 29,2012• Husband and guests• Board of Directors Meeting Monday Morning

April 30, 2012

When Does My Term Begin?

• After the installation on April 29, 2012 and you receive your pin

• Past Director’s Pin?

GETTING ORGANIZEDSetting up Files or Notebooks

Each club in your districtDistrict CommunicationsInstallationsIdeas for SpeechesReceipts for Expenses

GFWCGFWC New EnglandGFWC Great LakesGFWC Middle AtlanticGFWC Mississippi ValleyGFWC South CentralGFWC SoutheasternGFWC Western States

GFWC SouthernFlorida, Georgia, Alabama, Mississippi, South Carolina

GFWC is broken into 8 regions. Regions hold Conferences in the fall of each year, and also meet at GFWC Conventions

GFWC Headquarters is in Washington, DC. The building houses the President and Staff. The President and Staff are available to all members of GFWC by phone or email. For more information :WWW.GFWC.ORG

GFWC Floridawww.GFWCFlorida.org

All Fifty States

Florida has 14 Districts

GFWCPresident,

Staff, Executive Board and Board of Directors

APPOINTMENTS• District Secretary• District Treasurer• District Chairmen• Chaplain• District Arts Chairman• President’s Project

INFORMATION YOU NEEDTO TRANSITION

• A Current list of Club Presidents in your District

‘THE CALL’Comes from the District Director

and sent to...• Every Club (Woman’s, Juniors, Juniorettes• District Chairmen• State Officers• Past GFWC Florida Presidents• Past GFWC Presidents

Must be sent 45 days in advance of the meeting!

What’s In A Call• Meeting Title• Place of the meeting (directions)• Registration Time and call to order time• Cost of Registration• Cost of Luncheon• Deadlines for monies and how the checks are

made out• Name and Address of person receiving

reservations• Speaker

YOUR FIRST MEETINGSPRING WORKSHOP

• You plan and execute...here are some suggestions:– Officer Training – Parliamentary Procedure– Leadership– New Projects & Programs– Membership– Fund Raising Ideas

SPRING WORKSHOP (continued)

• Allow former director to give out awards and certificates from Convention

• Talk about a District President’s Project

What Other District Meetings do we need?

• Spring Workshop• August – President’s Council• Reporting Workshop – Early

November• February – District Art & Crafts

–Woman’s/Junior Function

JANUARY 2013

REPORTS from the clubs in your district

PROTOCOL• Head Table (optional)• Printed Program or Agenda• God before country• Flag is ALWAYS on the speakers

Right “As she faces the Audience”• Introductions

WHAT’S NEXT?Hostess Club

• Should already be chosen• Duties are:

– Provide the meeting place– Handle reservations– Provide morning coffee/juice and light refreshments– Table decorations– Program with the agenda– Name Tags– Luncheon/drinks/dessert– Optional – Door Prizes

REIMBURSABLE EXPENSES!

• Each District Director will be allotted $150.00 for reimbursable expenses

Each Junior District Director will be allotted $100.00 for reimbursable expenses

Subject to change

ANNUAL DISTRICT MEETINGS

• 2012 Fall Tour of Officers (ADM)

• 10/4 to 10/11, 2012• Specific dates/district info

at convention

ADM District Responsibilities

• 1 Hotel Room for tour Officers for the night Before

• Meal the night before

Tour Teams1.President and First Vice President2.President- Elect and Director of Junior Clubs

CommunicationA Vital Part of the Job!

•Newsletters•Brag Time at meetings•Encourage the use of the web sites

Installations• Bylaws – not all officer’s duties

are the same• Sample installations in the

Potpourri Book• Ask for a Theme• Funny verses serious• Blessings

Also in your notebook...

• A material list and order form

• GFWC Clubwoman magazine subscription form

The 1895 SocietyPreserving our Past

&Ensuring Our Future

This is an ongoing GFWC Florida Project

PAVING THE WAY

One Brick at a Time

Bricks are $100.00 eachThis is an ongoing GFWC Florida

Project

“BYLAWS”

The LAW PERIOD!

BYLAWS FOR DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTORS reads...

• 1. advance the work of GFWC Florida;• 2. assist all state officers and chairmen in the

promotion of the programs;• 3. arrange and conduct the annual district

meeting and all workshops with the respective districts;

• 4. collect reports from clubs in the district and present a resume of the work at each annual meeting.

Bylaws Continued ...

• 5. send a list of the newly elected officers of every club in the district by June 1 of each year to GFWC Florida headquarters, the president-elect and the corresponding secretary;

• 6. visit each club in the district;• 7. encourage the organization of new clubs

and reinstatement of former clubs.

GFWC FLORIDA OFFICERS• President• President-Elect - District Directors• First Vice President – Chairmen/Reporting• Second Vice President – Membership• Recording Secretary• *Corresponding Secretary• Treasurer• Director of Junior Clubs• *Finance Officer• Member at Large• *Parliamentarian

DD’s GROUP NAME

GFWC FLORIDA HEADQUARTERS

THANK YOUFOR ATTENDING

THE DISTRICT & JUNIOR

DISTRICT DIRECTOR’S 2012 GFWC FLORIDA

ORIENTATION