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Get Out Into Classrooms!. Strategies to Work Smarter & Empower Others So You Can Make A Real Difference in Learning. How Often Do You See This?. Make Big Changes in Three Specific Areas. You Do Nothing!. Each big chunk has a home… …with someone else!. Why????. Big Chunks. - PowerPoint PPT Presentation
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Cecelia Dodge & Assoc., LLC 10/26/2012
Get Out Into Classrooms!Strategies to Work Smarter & Empower Others So You Can Make A Real Difference in Learning
Cecelia Dodge & Assoc., LLC 10/26/2012
How Often Do You See This?
Cecelia Dodge & Assoc., LLC 10/26/2012
Make Big Changes in Three Specific Areas
TeamOfficeSecretary
Cecelia Dodge & Assoc., LLC 10/26/2012
You Do Nothing!
TeamOfficeSecretary
Each big chunk has a home……with someone else!
Cecelia Dodge & Assoc., LLC 10/26/2012
Why????
Cecelia Dodge & Assoc., LLC 10/26/2012
Big Chunks
What is the work? Who is available to do it?
Cecelia Dodge & Assoc., LLC 10/26/2012
Put The System in Place
Train your teamEmpower your teamSupport your teamDON’T do your team’s work!!!
Cecelia Dodge & Assoc., LLC 10/26/2012
Office
Office
Cecelia Dodge & Assoc., LLC 10/26/2012
Old Office
Get rid of: Clutter Noise Books Binders
And, yes….get rid of the
paper!
Cecelia Dodge & Assoc., LLC 10/26/2012
New Office
Turn your office into a conference room
Cecelia Dodge & Assoc., LLC 10/26/2012
When Are You In Your Office?What do you do in there?
Cecelia Dodge & Assoc., LLC 10/26/2012
Secretary
Secretary
Cecelia Dodge & Assoc., LLC 10/26/2012
Nicole
Cecelia Dodge & Assoc., LLC 10/26/2012
Complete Role Reversal!
What is she good at?
Schedule Organize File Manage Paper Correspond Manage Communication
What are you good at? Student Staff Program Policy Talk Listen Read Write
Cecelia Dodge & Assoc., LLC 10/26/2012
Benefits…
You are freed up to do more of what matters People recognize that your time is valuable; respect it Your office becomes highly organized and focused on the
work Your secretary and others become more engaged in the
work Overall effectiveness is increased Calm, thoughtful, planful work
Cecelia Dodge & Assoc., LLC 10/26/2012
Important Considerations
Empower your secretary PUBLICLY, OFTEN, and then give her the tools and time she needs to do her job
Daily meeting with secretary – keep it sacred Train the secretary on the things you need her to do Give her permission to be the boss Don’t do her work Make it clear to others – what’s your job and what’s her
job Don’t mess in areas where you don’t belong!
Cecelia Dodge & Assoc., LLC 10/26/2012
Important Considerations
Get the word out on who manages your calendar* Minimize her distractions Take things off her plate Try different things until they work, and then stick to it Trust each other with your strengths and weaknesses Communicate your needs, parameters Keep coaching days sacred
Cecelia Dodge & Assoc., LLC 10/26/2012
Secretary’s Key Strategies
Learn new strategies to manage calendars, such as special tools in outlook
Plug the regular meetings in first Schedule 2 coaching days per week Book meeting rooms early in year Learn from you best ways to communicate with other
departments, schools, hierarchy, chain of command Establish protocols, procedures, shared by Department
Cecelia Dodge & Assoc., LLC 10/26/2012
Surprises along the way...
Hands-free device to maximize commute Cleaning the office together is PD, and bonding time Lots of cool things happen when the secretary feels like
a valued member of the team When people see this, they want it too – the entire
system can be transformed
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