View
213
Download
0
Category
Tags:
Preview:
Citation preview
Tasks
Decide on a fund disbursement budget strategy Discuss parameters Weigh options Vote
Discuss eligibility of organizations Comments and concerns! Vote
Disbursement Strategies
We have designed 4 options This is the time for anyone who has another option
to propose theirs
There are several parameters to be considered for each option. These include E-Council’s annual budget & quarterly budget, eligibility (attendance and budget presented with viable expenditures), volunteer hours
Please consider all these things while choosing which strategy to use.
2011-2012 Cost Breakdown
$60,000 56 Organizations 49 Eligible
Organizations~ $1,225/Org (Average)
E-Council Budget 2011-12
Action Amount
EXPO Net $135,000
Initial Operating Costs ($5,000)
Student Org Contracts ($6,300)
Union Fee ($20,500)
20% ECS Fee ($28,000)
University Overhead ($8,300)
Credit Card Merchant Fee ($3,000)
EXPO T-Shirts ($700)
FedEx Program Printing ($7,000)
Outstanding Chrgs $5,000
Prgm Sales $5,500
Post-2011 EXPO $66,700
2010-11 $$ $16,000
Total: $82,700
2012-13 Cushion/Arch-E Week ($20,000)
Grand Total: $62,700
Method 1
$3,000 Max/30% Budget @$67/hr
OrganizationAmount
RequestingTotal
BudgetVolunteer
Hours $67/hr 30%BudgetDisbursemen
tAIAA $700.00 $3,000.00 5 $335 $900 $335AWS $1,500.00 $9,500.00 9.5 $636.5 $2,850 $636.5Engineers for a Sustainable World $1,250.00 $3,750.00 33 $2,211 $1,125 $1,125Institute of Industrial Engineers $3,000.00 $31,765.00 44 $2,948 $9,529.5 $2,948SASE $3,000.00 $7,590.56 7 $469 $2,277.168 $469Sigma Gamma Tau $1,400.00 $2,500.00 11 $737 $750 $737Tau Beta PI $2,000.00 $12,134.00 12 $804 $3,640.2 $804Triangle $3,000.00 $8,000.00 30 $2,010 $2,400 $2,010Underwater Robotics Team $3,000.00 $15,100.00 67 $4,489 $4,530 $3,000TOTAL AMOUNT IN REQUESTS $18,850.00
Fall Total $12,064$/Organization $1,340Project ’11-’12
Total $65,684
Notes:
Method 2
$3,000 max/30% budget -- active members/volunteer hours ratio
OrganizationAmount
RequestingTotal
BudgetVolunteer
HoursActive
Members ratio 30% BudgetDisbursemen
t
AIAA $700.00 $3,000.00 5 30 $333 $900 $333.33
AWS $1,500.00 $9,500.00 9.5 35 $543 $2,850 $542.85Engineers for a Sustainable World $1,250.00 $3,750.00 33 25 $3,000 $1,125 $1,125Institute of Industrial Engineers $3,000.00 $31,765.00 44 60 $1,467 $9,530 $1,466.66
SASE $3,000.00 $7,590.56 7 45 $311 $2,277 $311.11
Sigma Gamma Tau $1,400.00 $2,500.00 11 25 $1,320 $750 $750
Tau Beta PI $2,000.00 $12,134.00 12 12 $2,000 $3,640 $2,000
Triangle $3,000.00 $8,000.00 30 12 $3,000 $2,400 $2,400
Underwater Robotics Team $3,000.00 $15,100.00 67 15 $3,000 $4,530 $3,000
TOTAL AMOUNT IN REQUESTS $18,850.00
Fall Total $11,929
$/Organization $1,325
Projected ’11-’12 Total $64,950
Notes:
Method 3
$4,000 max/25% budget @ $67/hr
OrganizationAmount
Requesting Total BudgetVolunteer
Hours $67/hr 25%BudgetDisburseme
nt
AIAA $700.00 $3,000.00 5 $335 $750 $335
AWS $1,500.00 $9,500.00 9.5 $636.5 $2375 $636.5
Engineers for a Sustainable World $1,250.00 $3,750.00 33 $2211 $937.5 $937.5
Institute of Industrial Engineers $3,000.00 $31,765.00 44 $2948 $7941.25 $2948
SASE $3,000.00 $7,590.56 7 $469 $1897.64 $469
Sigma Gamma Tau $1,400.00 $2,500.00 11 $737 $625 $625
Tau Beta PI $2,000.00 $12,134.00 12 $804 $3033.5 $804
Triangle $3,000.00 $8,000.00 30 $2010 $2000 $2000
Underwater Robotics Team $3,000.00 $15,100.00 67 $4489 $3775 $3775
TOTAL AMOUNT IN REQUESTS $18,850.00
Fall Total $12530
$/Organization $1392
Projected ‘11-’12 Total $68218
Notes:
Method 4
$2,500 max/30% budget @ $100/hr
Organization Amount
Requesting Total
Budget Volunteer
Hours $100/hr 30%Budget Disbursement AIAA $700.00 $3,000.00 5 $500 $900 $500 AWS $1,500.00 $9,500.00 9.5 $950 $2,850 $950.00 Engineers for a Sustainable World $1,250.00 $3,750.00 33 $3,300 $1,125 $1,125 Institute of Industrial Engineers $3,000.00 $31,765.00 44 $4,400 $9,529.50 $2,500 SASE $3,000.00 $7,590.56 7 $700 $2,277.17 $700 Sigma Gamma Tau $1,400.00 $2,500.00 11 $1,100 $750 $750 Tau Beta PI $2,000.00 $12,134.00 12 $1,200 $3,640.20 $1,200 Triangle $3,000.00 $8,000.00 30 $3,000 $2,400 $2,400 Underwater Robotics Team $3,000.00 $15,100.00 67 $6,700 $4,530 $2,500 TOTAL AMOUNT IN REQUESTS $18,850.00 Fall Total $12,625 $/Organization $1,403
Projected ‘11-’12
Total $68,736
Notes:
Disbursement Options
Organization Method 1
Method 2
Method 3
Method 4
AIAA $335 $333 $335 $500
AWS $637 $542 $637 $950.00
ESW $1125 $1125 $938 $1,125
IIE $2948 $1466 $2948 $2,500
SASE $469 $311 $469 $700
SIGMA GAMMA TAU
$737 $750 $625 $750
TAU BETA PI $804 $2000 $804 $1,200
TRIANGLE $2010 $2400 $2000 $2,400
UNDERWATER ROBOTICS
$3000 $3000 $3775 $2,500
$/Organization $1340 $1325 $1392 $12,625
Projected $/Year $65684 $64946 $68218 $1,402.78
Discussion: Funding Eligibility
Will require Advisor’s verification Your verification form will be emailed to you.
Please return it to weimer.57@osu.edu as soon as possible to receive your funding.
To maintain eligibility for next year, your organization will be required to justify your fund request by producing receipts proving expenditures incurred, totaling the amount requested.
$600.00 $200.00
$800.00 $750.00
$50.00
$250.00
$500.00
AIAA Projected Expenses
Meeting ActivitiesGroup Sports/Activi-tiesConferenceAAE BanquetSuppliesScholarshipT-Shirts
SGT Expenses
$1,300
$200
$700
$100
Aerospace Banquet
Supplies
T-shirts/Polos
Food for meetings
Sigma Gamma Tau (SGT)
National Aerospace Engineering Honor Society
ESW Expenses
$800
$300
$300
$500 $200 $200
$500
$300
$250 $100
$300
Food
Solar Light Fixtures
Vertical Axis Wind Turbine
EPA P3 Competition
Traveling
Tools/Equipment
Workspace
National Dues
T-Shirts
Room Reservations
Other
Engineers for a Sustainable World
SASE Current Projected Expenses
Assumptions:(1) Assume 5-10 attendees per college(2) 7 Colleges will be able to attend the Regional
Conference(3) Costs roughly mimic Leadership Conference Costs
Speaker Costs 1262.415EntertainmentEquipment Rental 347.375Food & Beverages 2447.725Publicity 1140.72Takeaway 1364.86Apparel 1027.46TravelLodgingTotal $7,590.56
April 09, 2011 - SASE Leadership Event
Major cost is Food and Beverages if held in Ohio Union.
IIE 2011 Global Conference Expense Breakdown
4%
27%
10%
28%
13%
19%
IIE Regional Conference Expenses
TransportationLodgingSpeakersMealsStudent Union FeesMiscellaneous
Transportation $ 1,230.00
Lodging $ 8,500.00
Speakers $ 3,035.00
Meals $ 8,900.00
Student Union Fees $ 4,100.00
Miscellaneous $ 6,000.00
Total Cost of the Conference
$ 31,765.00
Underwater Robotics Expenses
Amount Requesting ; $700.00
Total Budget ; $3,000.00
Volunteer Hours ; $5.00
$100/hr ; $500.00
30%Budget ; $900.00
Disbursement ; $500.00
Total: $15,100
Recommended