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Free chocolate and straight talk on facilities data integration !. Tim Hansel, Julie Stines, & Theresa Thompson. A bit about Indiana University. 2008-2009 Facts (8 campuses): Students: 79,035 FTE 101,727 Headcount Faculty & Staff: 17,067 FTE Faculty &Staff/ 18,624 Headcount - PowerPoint PPT Presentation
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Free chocolate and straight talk on
facilities data integration!
Tim Hansel, Julie Stines, & Theresa Thompson
2008-2009 Facts (8 campuses):
Students:•79,035 FTE
•101,727 Headcount
Faculty & Staff:
•17,067 FTE Faculty &Staff/
•18,624 Headcount
•825 Buildings
•31,134,889 GSF building space
•4,878 Acres
•$2,712,464,294 Operating Budget
A bit about Indiana University
Facts and Figures – Square FeetAssignable Square Feet
Number Gross Academic & Auxiliary Total Assignable
of Square Administrative Service Assignable To Gross
Campus Buildings Feet Activities Enterprises Square Feet Ratio
Bloomington 1 514 15,610,714 4,986,105 4,840,255 9,826,360 63%
IUPUI 2 126 9,874,397 3,417,590 2,535,159 5,952,749 60%
East 10 291,731 165,467 9,250 174,717 60%
Fort Wayne 41 2,097,728 657,617 782,495 1,440,112 69%
Kokomo 13 575,059 292,999 73,045 366,044 64%
Northwest 22 717,905 445,314 31,067 476,381 66%
South Bend 61 1,314,185 618,811 229,915 848,726 65%
Southeast 38 653,170 385,681 36,124 421,805 65%
Total/Avg Ratio 825 31,134,889 10,969,584 8,537,310 19,506,894 63%
Campus Student Faculty Staff Total
Bloomington 36,065 2,117 5,356 43,538
East-Richmond 1,587 123 144 1,854
IUPU-Fort Wayne 4,651 38 2 4,691
IUPUI 22,321 2,567 4811 29,789
Kokomo 1,989 116 126 2,231
Northwest-Gary 3,212 243 228 3,683
South Bend 4,937 359 302 5,598
Southeast –New Albany 4,273 289 248 4,810
Totals 79,035 5,852 11,215 96,194
Facts and Figures – Student/Faculty FTE
Major Projects in construction (system wide)
$363 million
Major Projects in planning and/or design
$655 million
Total $1.2 billion
Each month we average 1,300 active projects in planning/design/construction (includes smaller in-house design/built projects)
Planning and Construction (as of 7/2008)
Organizational StructureVice President for Capital Projects and Facilities
FIMS- 10 years ago…..C
AD
/CA
FM
MMS
GIS
Creating a Facilities Information Management System
“Breaking down the barriers”
“Breaking down the barriers”Our main barriers...
Data People Technology
“Breaking down the barriers”FIMS Data Flow Process Team:
•Formed in July, 1994
•CHARGE: Define facilities data flow and distribution to accommodate:
•One set of accurate base plans
•Archive of project files
•Link to room inventory
•Access for those who need it
•make it easy to use
•Expanded to include architects, engineers, physical plant staff
FIMS Vision
Provide at the desktop graphic and textual information needed for the
planning, design, construction, maintenance, or management, and
safety of facilities and infrastructure.
FIMS …today
PeopleSoft•Student Information System• Human Resources
Kuali•Financial Information System•Capital Asset ManagementPinnacle
•TelecommunicationsOnbase•Document Management
IU Real Estate •Lease Management
Electronic Procurementand Invoicing Center
EH&S
Risk Management/Fire Safety
GIS
BIM
Kuali Open Source Software www.kuali.org
'When we say free, think free puppy not free beer.'Brad Wheeler, Indiana University
Focus shift
Administrative Systems:
•Less about choosing one “do it all” software
•More about integrating/interfacing appropriate software
•IU data warehouse Data-still in silos
•Trend and need is toward modeling and using the data effectively across the “silos” for business intelligence and decision support.
• Projections and Forecasting
Business Intelligence
What is your capacity?
Anyone using this model?
CEFPI Space Model Council of Educational Facility Planners International
Our Current Facilities Toolbox
BIM (Revit / NavisWorks)
CAD (AutoCAD/AutoCAD Map 3D) / SketchUp
CAFM (FM:Systems - linked CAD + SQL Server database)
CMMS (FacilityMAX by AIM)
EDMS (OnBASE)
GIS (ESRI site license / SDE environment/ArcGIS Server)
GPS (CORS station at Bloomington campus)
Project Bidding – online planroom (www.iuplanroom.com)
Project Collaboration (ProjectDox by Avolve)
Statewide Aerial Orthophotography and Pictometry obliques
CAD Master Library
• Central source for architectural base plan– Project start up
• Room number assignment
Facilities web front door
www.indiana.edu/~fims
Serving our Customers
FM:Interact (CAFM)
Life Safety
Egress
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