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Types of Error MessagesThere are four types of edits:
Valid valuesBusiness Rules - Accounting Business Rules - BudgetComparison Errors
Valid Values ErrorVery RareCO MaintainedExample would be an invalid
Program CodeTo Fix
Call CO – John Kochumman (562) 951-4622
Re-Run Attribute BuildRe-Extract
Business Rules - AccountingThese rules check that data
complies to standard business practice and combination edits
ExamplesReimbursed Activity Program Code
1100 must = 0Scholarship and fellowship program
code can only use financial aid object codes
FTE can only be on salary and wages object codes
Business Rules - BudgetThese rules check that data
complies to standard business practice
ExamplesReported current budget for GF
appropriations must be equal to budget allocations reported on Systemwide Allocation Control Report
Total amount for SUG must be equal to or greater than the systemwide budget allocations
Comparison Errors
Most comparisons involve campus data only – Due To/From, Transfers In/Out, A/R and Reimbursed Activity
Comparisons using a central validation table include: Fund Balance Clearing, Equity and Budget Validation
Chancellor’s Office FIRMS Validation Edits
http://www.calstate.edu/CIM/financialAssets/firms/validation_rules.pdf
Adobe Acrobat 7.0 Document
FIRMS Error Examples
Combination Error
Comparison Error
ERROR-E0035-AB Invalid Fund,Program Code data combination. Line no: 6099 Rec Typ:10 CSU Fund:246 Prgm Grp:07 Prgm Code:0706 Obj Code:660006 Acct Type:60 Amt:+000001631199.69 FTE:+0000.00 ERROR...Unclassified Salaries and Wages not allowed for Last Quarter Line no:2469 Rec Typ:10 CSU Fund:001 Object Code:601000 Prog Code:0404 Approp Yr:2002 Amt:-000000167980.33 FTE:+0000.00 ERROR-E0151D-A Objects 506026 and 680026 must balance within each state fund. STATE FUND NUMBER 0660 CSU FUND CD OBJ CD AMOUNT 310 506026 -4400970.01 310 680026 4402804.76 ------------- TOTAL AMOUNT FOR STATE FUND 0660 1834.75
Business Rule
CSU_FIRMS_FILE & FIRMS Edit ErrorIn addition to researching errors using the
CSU_FNAT and CSU_AAT tables, CSU_FIRMS_FILE custom table has been added to help error clean-up
With CSU_FIRMS_FILE – Local values for Fund, Account and Department are returned using the extract line number
Error optionsAccrue in XXCSU – reversing next period
Process in XXCMP in next period
Underive XXCSUProcess in XXCMP in Current PeriodRe-derive
If program code onlyProcess correcting journal in XXCSU OnlyCorrect Derivation rule in error for next time
What are the options for correcting?
Depending on errorIf a monthly “check” fix in XXCMP in
the subsequent month.If a submission month make
determination based upon type of errorEx. If the A/R Reserve account is more than
the actual A/R account fix in XXCSU as a reversal entry and then fix in XXCMP the subsequent month.
What are the options for correcting?
A decision to reopen the BU is a decision made by the Financial Managers based upon the severity of the problem and how it will effect the campus reporting.Ex. Missed subsystem feed, re-open
month even though it wasn’t a submission month
What are the options for correcting?
At year end the production environment is cloned
Check errors in the cloneOnce clean we close the BU and
submitAny errors after this point the
business unit would be opened to make corrections
Resources FIS 8.4 CDIP BPP –
Month & Year-End Procedures FUG 2004-05 Year-
End FIRMS Derivation Presentation
FIS 8.4 CDIP BPP – FIRMS/GAAP Submission
FIRMS Data Submission Procedure
FUG Training Feb 27 – 28, 2006
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