Financials User Group Meeting

Financials User Group Financials User Group MeetingMeeting

ASSET MANAGEMENTSeptember 17, 2007

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AgendaAgenda

Welcome John HarnickEPM Barbara JaciusAssets Module David BonolaBreakOSC Sam Johns/Betty Daly

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Customer SupportCustomer Support

Users can call the Helpdesk

@860.622.2300, ext 1

or send e-mail to

core.support@po.state.ct.us

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AgendaAgenda

Welcome John HarnickEPM Barbara JaciusAssets Module David BonolaBreakOSC Sam Johns/Betty Daly

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CT_ASSET_COST

Table Redesigned

Net Book Value Transactions Removed

EPM Asset ManagementEPM Asset Management

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New Query

CT_CORE_FIN_AM_LIST_W_COST

All In-Service Assets with current location and cost

EPM Asset ManagementEPM Asset Management

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CO-59 QUERIES

CT_CORE_FIN_AM_COST_NEG

CT_CORE_FIN_AM_COST_POS

EPM Asset ManagementEPM Asset Management

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Instructions for Adapting CO-59 Query to show detail

EPM Asset ManagementEPM Asset Management

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CO-59 QUERIES

CT_CORE_FIN_AM_COST_NEG

CT_CORE_FIN_AM_COST_POS

EPM Asset ManagementEPM Asset Management

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CO-59 QUERIES

CT_CORE_FIN_AM_COST_NEG

CT_CORE_FIN_AM_COST_POS

EPM Asset ManagementEPM Asset Management

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EPM Asset ManagementEPM Asset Management

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EPM Asset ManagementEPM Asset Management

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Change the Query Name and save as a private queryEPM Asset ManagementEPM Asset Management

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Questions?Questions?

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AgendaAgenda

Welcome John HarnickEPM Barbara JaciusAssets Module David BonolaBreakOSC Sam Johns/Betty Daly

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OverviewOverview

Asset Dates Basic Add Requirements Cost Activity Report Suspended Assets Process Monitoring

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Asset Dates

Important Dates• Accounting • Transaction • Acquisition • Placement • In-Service• Inventory

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Asset Dates

PlacementDate

AcquisitionDate

InvoiceDate

In-ServiceDate

Asset Transaction

Date

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Asset DatesAsset Dates

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Asset DatesAsset Dates

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Asset DatesAsset Dates

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Asset DatesAsset Dates

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Asset Dates

Date VoucherCreated

VoucherAccounting

Date

AssetAccounting

Date

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Asset DatesAsset Dates

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Asset Dates

AssetInventory

Date

The asset Inventory Date is the basis for the Physical Inventory audit trail

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Asset DatesAsset Dates

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Asset DatesAsset Dates

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Basic Add RequirementsBasic Add Requirements

1.1. Profile IDProfile ID

2.2. Asset LocationAsset Location

3.3. CostCost

4.4. ChartfieldsChartfields

5.5. CapitalizeCapitalize

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Basic Add RequirementsBasic Add Requirements

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Basic Add RequirementsBasic Add Requirements

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Basic Add RequirementsBasic Add Requirements

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Cost ActivityCost Activity

AMAS2000 Replaces AMAS2010 Data Populated Monthly Shows Beginning Cost Balance Use to Validate CO-59 EPM Query

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Cost ActivityCost Activity

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Cost ActivityCost Activity

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Cost ActivityCost Activity

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Cost ActivityCost Activity

Navigation Path to the Report:

Asset Management > Financial Reports > Cost and Depreciation > Cost Activity

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Cost ActivityCost Activity

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Cost ActivityCost Activity

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Cost ActivityCost Activity

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Cost ActivityCost Activity

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Cost ActivityCost Activity

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Cost ActivityCost Activity

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Suspended AssetsSuspended Assets

When you change the status of an asset from Depreciable to Nondepreciable, the asset is considered a “Suspended Asset”

Example:Recategorize a $700.00 dollar Computer from Equipment to Controllable

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Suspended AssetsSuspended Assets

Can not Inter-Unit transfer Must be Retired by Transferor Must be Basic Added by Transferee

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Process MonitoringProcess Monitoring

No Success Error Processing

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Process MonitoringProcess Monitoring

Search Criteria

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Process MonitoringProcess Monitoring

To Cancel a report.

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Process MonitoringProcess Monitoring

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Questions?Questions?

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BreakBreak