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No.MPSP/SS/PO/Internal Auditor 2019-20/Aurangabad/2020-21/1546 dt.05/08/2020
Maharashtra Prathamik Shikshan Parishad
Samagra Shiksha
Request for Proposal
Appointment of an Internal Auditor for Internal Audit
of Accounts of Samagra Shiksha in the Districts of
Maharashtra State for the Financial Year 2019-2020 for
Aurangabad Division in Maharashtra State
Name of Client:
Maharashtra Prathamik Shikshan Parishad, Jawahar Bal Bhawan,
Netaji Subhash Marg, Charni Road, Mumbai 400 004
Telephone : 022-23636314
Maharashtra Prathamik Shikshan Parishad Jawahar Bal Bhavan, Netaji Subhash Marg, Charni Road, Mumbai
Invitation for Proposal- State Project Director, Samagra Shiksha, Maharashtra
Prathamik Shikshan Parishad, Mumbai hereby invites Proposals from the
Chartered Accountant firms empaneled by the Comptroller and Auditor General
of India (CAG) and member of ICAI hereinafter called the C.A.Firms, for the
engagement of audit of accounts Samagra Shiksha (SS), Kasturba Gandhi Balika
Vidyalaya (KGBV) Programme on concurrent basis at the offices of Education
Officer Zilla Parishad of the respective District and Administrative Officer of
Education Board of the Municipal Corporation, Block offices, SMCs, DIECPD,
Regional Academic Authority (RAA), Maharashtra Institute of Education
Planning & Administration (MIEPA) Aurangabad and other implementing offices
in Maharashtra State for the year 2019-20.
1. The RFP document is placed at website https://www.ssampsp.org
Note : Any Queries regarding Procurement please contact Helpdesk
No.: 022-23636314,ext.223/243,
C.A.Firms/Agencies are advised to study this RFP document
carefully before submitting their proposals in response to the RFP Notice.
Submission of a proposal in response to this notice shall be deemed to have
been done after careful study and examination of this document with full
understanding of its terms, conditions and implications.
Prospective C.A.Firms are advised to check the prequalification
criteria before purchase of Proposal. This RFP document is not transferable
and name of C.A.Firms who submits shall be same.
Important Information related to Proposal
No. Item Description
1. Earnest Money Deposit (EMD) Rs.50,000/- (Rs. Fifty
Thousand Only)
2. Document Fees Rs. 3,000/- (Rs. Three
Thousand Only.)
3. Rate Validity Period 90 days from the date of
opening of Financial
proposals
4. Last date for furnishing Security
Deposit to State Project Director,
MPSP, SS Mumbai (By successful
firms)
Within seven working days
from the date of the work
order issued by State Project
Director, MPSP, Mumbai.
5. Security Deposit value 5% of contract value of
successful firms
6. Security period 2 years.
7. Estimated/Minimum Fees 12,38,000/-
8. Submission of proposal Start from 06/08/2020 from 11.00 am at
MPSP, Mumbai
9. Submission of proposal end 21/08/2020 up to 3.00 pm at
MPSP, Mumbai
10. Technical proposals will be opened on 24/08/2020 at 11.30 am at
MPSP, Mumbai
11. Opening of Financial Proposals. Financial Proposals will be
opened only which Proposals
qualified in technical
evaluation.
Samagra Shiksha Maharashtra Prathamik Shikshan Parishad
(SS-MPSP)
2. TERMS OF REFERENCE (TOR)-Appointment of an Internal Auditor
for Internal Audit of Accounts of Samagra Shiksha (SS), Elementary & Rashtriya
Madhyamik Shiksha (RMSA), Kasturba Gandhi Balika Vidyalaya (KGBV)
Programme at the offices of Education Officer Zilla Parishad of the respective
District and Administrative Officer of Education Board of the Municipal
Corporation, Block offices, SMCs, DIECPD, Regional Academic Authority
(RAA), Maharashtra Institute of Education Planning & Administration (MIEPA)
Aurangabad and other implementing offices in Maharashtra State for the year
2019-20.
Background-Maharashtra Prathamik Shikshan Parishad is implementing the
centrally sponsored “Samagra Shiksha (SS)” Project in all Districts of
Maharashtra State.
In the Budget Speech of 2018 of Hon’ble Finance Minister mentioned an
Integrated scheme for secondary education stating that:
“We now propose to treat education holistically without segmentation from pre-
nursery to Class 12”.
In accordance to the aforesaid announcement, a Scheme was envisaged to
treat education holistically without segmentation by merging the centrally
sponsored schemes of Samagra Shiksha (SSA), Rashtriya Madhyamik Shiksha
Abhiyan (RMSA) and Teacher Education (TE). Accordingly, the Scheme has
been developed and launched to form an Integrated Scheme on School Education-
Samagra Shiksha from Pre-school to Senior Secondary schools of the country.
Grant is received form State Government, Central Government and others towards
various primary and secondary educational programs and the same is applied to
the eligible activities implemented through DPO/MNC/BRCs/URCs/CRCs and
SMCs under this programme.
1. Objective-Internal Audit is a control that functions by examining and
evaluating the adequacy effectiveness of other controls throughout the
organizations. The objective of current internal audit is to seek a professional
opinion on the financial position of Samagra Shiksha and KGBV
programme. The internal auditor should also ensure that funds received and
expenditure incurred for the accounting period are in accordance with
financial regulations, procurement procedures and other orders issued from
time to time and that proper accounts are maintained at District Project Office
(DPO), Block Resource Centre (BRCs), Cluster Resource Centre (CRCs) and
School Management committee (SMCs) and KGBV (of SS) if any and at
other implementing offices in Maharashtra State for the year 2019-20.
2. Scope of Work-
The Scope of work shall be as under-The purpose of this Request for
Proposal (RFP) is to seek the services Proposals from the Chartered
Accountant firms empaneled by the Comptroller and Auditor General of
India (CAG) and member of ICAI for the engagement of audit of accounts
Samagra Shiksha, Kasturba Gandhi Balika Vidyalaya (KGBV) Programme,
Teachers Training Programme at the offices of Education Officer Zilla
Parishad of the respective District and Administrative Officer of Education
Board of the Municipal Corporation, Block Offices, SMCs, DIECPD,
Regional Academic Authority (RAA), Maharashtra Institute of Education
Planning & Administration( MIEPA) Aurangabad and other implementing
offices in Maharashtra State for the year 2019-20.
The number of Schools proposed for audit may increase/decrease. The
data of Schools enclosed in RFP (Annexure-2) is as per U-DISE base data.
Expenditure is incurred against various activities approved in the
Annual Work Plan & budget from funds released by Government of India,
State Government and others covering the programme cost. A
statement of expenditure based on actual amounts spent under various
interventions is sent to Government of India. The internal auditor is required
to exercise tests of accounting records, internal checks and control and other
necessary internal audit of the accounts as per general principles. In
conducting the Audit, specific attention should be given to the following:
a) The internal audit activities should include payment audit as well as
independent appraisals for examination and evaluation of adequacy
effectiveness of the financial, operational and control activities of the
programme.
b) The responsibilities of the internal auditors should include reporting on
the adequacy of internal control, the accuracy and propriety of
transactions, the extent to which assets are accounted for and safe
guarded and the level of compliance with financial norms and state
government procedure of all programmes under Samagra Shiksha, and
KGBV.
c) All funds have been used in accordance with the condition of the
relevant financial norms and financial regulations with due attention to
economy and efficiency, and only for the purpose for which the
financing was provided.
d) Generally accepted accounting principles are followed by all entities
that are authorized to incur expenditure under Samagra Shiksha
Programme, and KGBV.
e) Goods, works and services financed have been procured in accordance
with relevant provision of the Procurement Procedure prescribed for the
purpose. Proper documents, namely, purchase orders, tender
documents, invoices, vouchers, receipts, pay bills, T.A. Bills etc. are
maintained and linked to the transactions and retained till the end of the
Programme.
f) All necessary supporting documents, record and accounts have been
kept in respect of all programme expenditure including expenditure
covered by Statement of Expenditure. Clear linkages should exist
between the books of accounts and reports presented to the Government
of India and the State Government.
g) Expenditure incurred under scheme is strictly in accordance with the
financial norms prescribed in the Scheme framework or any other
clarifications issued from time to time. The expenditure
statements/financial statements included in the statement of expenditure
of the relevant period represent a true and fair view or implementation
and operations of the programme at the end of the financial year and of
resources and expenditure for the year ended on that date.
h) Samagra Shiksha funds are used efficiently and economically to the
purpose for which they are intended.
i) Expenditure is incurred with reference to the budget allocation approved
by the project Approval Board. (PAB). In case budget allocation is
exceeded proper re-appropriation duly approved by the competent
authority has been obtained.
j) A review committee consisting of State Project Director, head of the
financial management group at the SPO & Accounts officer of the SPO
will review the internal audit report submitted by the internal auditor &
take further remedial measures on the discrepancies pointed out in
internal audit.
k) Reconciliation of Bank Statements and accounts is regularly carried out
on a monthly basis.
l) The Internal Auditor firm appointed for the audit should be required to
give Audit Certificate, certify the utilization certificate and any other
certificate required from time to time.
m) The audit should cover the accounts of State Implementing Society, all
District project offices, BRCs, URCs, CRCs, KGBV’s, SCERT, Pune,
Director, Education (Primary & Secondary), Pune, DIECPD & ⅓ of
SMC/VECs of each DPO/MC/BRC/URC per year to be covered in
Internal Audit. The details are given in (Annexure-2). The total number
of SMCs covered in audit should be indicated in the audit report. The
particulars of such SMCs will be provided by State Project Director to
the Internal Auditor firm appointed for audit. The Audit report should
clearly indicate coverage of such VEC/SMCs. The separate audit report
of SPO, DPO, BRC, URC, CRC, KGBV, DIECPD, Regional Academic
Authority (RAA), Maharashtra Institute of Education Planning &
Administration (MIEPA) Aurangabad & SMC/VEC shall be submitted
to State Project Director.
n) The Internal Auditor firm appointed for the audit should be required to
give adequate coverage of procurement process and reflection of same
in the audit report, as separate paragraph, as per the format prescribed
in the MHRDs letter No.15/2/2003-SSA(PR), dated 29th September,
2006 on procurement Audit.
o) The Internal Auditor firm appointed for the audit should be required to
certify of only those expenditures, which are supported by expenditure
statements/Utilization Certificates/Vouchers etc. as per the provision of
Para 4.21 of the Manual on Financial Management and Procurement,
and budget allocations for the same exists in the approved AWP&B for
the year 2019-2020. The expenditure certified by the audit should be as
per the sub activity heads under which allocations has been approved by
Project Approval Board.
p) The audit report should include the details of unadjusted outstanding
advances year wise. These should not be certified as expenditure but
shown as advances only.
q) The Internal Auditor firm appointed for the audit should classify the
Audit observation of the District Project Offices/MNCs/Block Resource
Centers/Urban Resource Centers/SMCs/DICPED & Other
Implementing Offices under the category. i) Recovery related, ii)
Irregularity Related, iii) Statutory Compliance & iv) General Paras.
r) The Auditor shall submit necessary details as required by the State
Project Director Office from time to time.
s) Internal Auditor shall examine the monthly report submitted to State
Project Office (SPO) and reconcile the differences if any.
t) Being the Internal Auditor, the auditor will also help the units by
training the Accounts officials and other functionaries for reporting &
preparation of Financial Statements also provide the guidance on
compliances of audit observation without any Additional/Incidental
charges.
u) The Internal auditor will also ensure about tax returns to be filed &
respective tax payments made to concerned authorities.
v) The Internal Auditor should hold entry conference at the time of
commencement of audit & exit conference after completion of audit to
discuss the audit observation and minutes of the same is enclosed along
with the audit report.
w) The Internal Auditor appointed will issue the audit report in the format
prescribed by MPSP, Mumbai in order to have uniformity in the audit
report.
x) During the audit if auditor detects any fraudulent transaction they should
report to the MPSP, Mumbai Immediately along with supporting
documents.
y) The internal Auditor should conduct the audit at respective offices i.e.
at SMCs/BRC/CRC/URC/DICPED/MNC/DPO/SPO.
z) The Internal Auditor should check the grant receipt from the upper unit
& transferred to the Periphery unit also they should do the grant
reconciliation.
• The internal Auditor shall submit the Observation sheet with signed
and seal of concerned Head Master /Officers of
BRC/CRC/URC/MNC/DPO/Other Implementing offices along
with name of the unit ,designation and contact details. For
SMCs/VECs consolidated report is to be summited in along with
the report of DPO/MCs/BRCs/URCs.
• The monthly expenditure Statement submitted by the districts
indicating the approved budget provision and expenditure during
the month, cumulative expenditure against the activity/sub-activity
during the financial year should be reviewed in the internal audit.
• The internal auditor appointed should check & verify that whether
the expenditure is incurred as per the sanctioned budgetary norms
or not.
3. Audit report should consist of :- The Audit Report of the auditors should
consist of the following statements & reports for each implementing units:
a) Audited Trial Balance
b) Audited Receipt & Payment A/c
c) Income & Expenditure account.
d) Audited Balance Sheet
e) Schedules to the Balance-sheet
f) Age-wise report of Advances
g) Checklist duly filled in.
h) Observations & recommendations of auditors
i) Statement of physical verification of fixed Assets/ Stocks duly certified.
j) Bank Reconciliation Statement & MMR of the year ended.
k) Other Schedules to the Balance sheet as appropriate, but which shall
include
• Statement of Fixed Assets in the form of a Schedule,
• Schedule of Loans and Advances (Age-wise analysis)
• Schedule of all cash & Bank Balances (also attach bank
reconciliation statements)
• Program wise Statement of Expenditure
a. Notes on Accounts showing the accounting policies followed
in the preparation of accounts in each unit and any other
significant observation of the auditor.
b. Scheme wise Statement of Expenditure (SoE) & Utilization
Certificates (UCs) as per Form 19-A of GFR 2005; duly tallied
with the Income & Expenditure and expenditure during the
financial year (Fixed Assets which have been shown as
capitalized) to be certified by the auditor.
c. Reconciliation of the expenditure as per the audited financial
statements with the expenditure reported as per MMR & SOE
for the financial year covered by audit period identifying the
variance and the reasons for the same. This should be certified
by the auditor.
d. Risk perceptions of audit Para. (High, Medium & Low)
e. Complied paras of the last report.
f. Persisted paras which are not complied from the last audit
report.
g. Copy of the grant letter.
h. Opening and closing balance of
SMCs/BRCs/CRCs/URCs/MNC/ DPO/Other Implementing
offices under Samagra Shiksha.
i. List of Units audited by the auditor in the form of Annexure
4. Additional Instructions to Auditors:
a) The auditor will specifically mention in the audit report about the
coverage of audit as per scope of work and also will ensure that, the
releases and expenditures are duly separately reflected in financial
statements of each program.
b) Financial Statements and relevant schedules thereto shall be prepared in
accordance with the format.
c) The Auditor shall submit the bill along with consolidated Audit Report
as per the scope of audit. The payments will be made by MPSP, subject
to satisfactory performance after evaluation of the Audit Report by
MPSP, Maharashtra.
d) The auditor shall also append the Checklist wherever necessary.
e) Being the Internal Auditor, the auditor will also help the units by
providing training to the Accounts officials and other functionaries for
reporting & preparation of Financial Statements on the requirements of
audit without any Additional/Incidental charges.
f) The Internal Auditor has to attend the meetings as and when called at
District Offices as well as State Office. To attend meeting like this
C.A.Firmss will not be entitled to pay TA/DA, Boarding & lodging etc.
by MPSP.
g) The quoted fees in a lump sum manner duly filled in the BOQ should be
inclusive of all charges including of tax and consultancy charges.
h) The report not consist the documents as specified in para no 15 & 18
will be treated as incomplete report & against which the MPSP will not
be liable to make the payment of fees.
i) The firm shall give an undertaking that the team members are proficient
in the State’s official language (both oral and written).
j) The Internal Auditor should provide the information, Statement,
Annexure as and when required by the MPSP.
k) The Internal Auditor appointed should provide the audit schedule of the
allotted division to the MPSP, 15 days before commencement of audit.
l) The composition of the team of personnel which the Internal Audit
would propose to provide and the task which would be assigned to each
team member.
m) The Internal Auditor should recommend the list of units for which
special audit is to be carried out by the state level official.
5. Consortium and joint ventures-Consortium, Joint venture, AOP
(Association of Persons), subletting, Sub-contracting and Outsourcing will
not be allowed if it is done considered as violation of terms of reference
(TOR).
6. Completeness of Response- C.A.Firms is advised to study all instructions,
forms, terms, requirements and other information in the RFP documents
carefully. Submission of Proposal shall be deemed to have been done after
careful study and examination of the RFP document with full understanding
of its implications.
The response to this RFP should be full and complete in all respects.
Failure to furnish all information/documents as per technical criteria required
by the RFP documents i.e. as mentioned in Point no.14 of RFP Document or
submission of a proposal not substantially responsive to the RFP documents
in every respect will be at the C.A.Firm’s risk and may result in rejection of
its Proposal and forfeiture of the Proposal /EMD.
7. Proposal Preparation Costs-Paragraph on 11 of TOR & Internal
Auditor: The C.A.Firm shall submit Proposal at their own cost and, State
Project Director, MPSP, Mumbai shall not be held responsible for any cost
incurred by the C.A.Firm. Submission of Proposal does not entitle the
C.A.Firm to claim any cost and rights. State Project Director, MPSP,
Mumbai shall be at liberty to cancel any or all Proposal without giving any
notice.
All materials submitted by the C.A.Firms shall be the absolute
property of Joint Director (Finance), MPSP, Mumbai and no copyright/patent
etc. shall be entertained by Joint Director (Finance), MPSP, Mumbai.
8. Procurement Provisions: All the Terms & Conditions Mentioned in the
Manual on Financial Management & Procurement of Samagra Shiksha and
Government Resolution issued GOM dated 1/12/2016, regarding new
purchase policies shall be applicable to all the C.A.Firms, whether it is
mentioned or not mentioned in this Tender Documents (RFP).
9. State Project Director, Maharashtra Prathamik Shikshan Parishad,
Mumbai`s right to terminate the process- State Project Director,
Maharashtra Prathamik Shikshan Parishad, Mumbai may terminate the RFP
process at any time and without assigning any reason there off. The State
Project Director, Maharashtra Prathamik Shikshan Parishad, Mumbai
reserves the right to amend/edit/add/delete any clause of this Proposal
Document in the interest of MPSP, Maharashtra. However, this will be
informed to all and will become part of Proposal/RFP.
10. Earnest Money Deposit (EMD) & Document Fees-
A. Earnest Money Deposit (EMD)
a) C.A.Firms shall submit, EMD of Rs.50,000/- (Rs. Fifty Thousand
Only) is to be paid through DD Drawn in favour of Samagra
Shiksha Mumbai.
b) The EMD & Document Fees Shall be denominated in Indian
Rupees only. No interest will be payable to the C.A.Firm on the
amount of the EMD.
c) The EMD & Document Fees may be forfeited:
� Once Qualification submitted shall not be withdrawn by any
C.A.Firm upto period of Proposal validity or its extended
period, if any; or
� In case of a successful C.A.Firms, fails to sign the Contract or
to furnish Security Deposit within specified time in
accordance with the format given in the RFP.
� During the Proposal process, if a C.A.Firms indulges in any
such deliberate act as would jeopardize or unnecessarily delay
the process of Proposal evaluation and finalization. The
decision of the State Project Director, Maharashtra Prathamik
Shikshan Parishad, Mumbai regarding forfeiture of the
Proposal Security shall be final & and binding upon
C.A.Firms.
� During the proposal process, if any information is found
false/fraudulent/mollified, then Joint Director(Finance),
Maharashtra Prathamik Shikshan Parishad, Mumbai shall
reject the Proposal and if necessary initiate action.
B. Document Fees-C.A.Firms shall submit, Document Fees of Rs.3,000/-
(Rs. Three Thousand Only) is to be paid through DD Drawn in favour
of Samagra Shiksha Mumbai.
11. Language of Proposal-This Proposal should be submitted in English
language only.
12. Proposal Submission Format-The entire proposal shall be submitted
strictly as per the format specified in this Request for Proposal. Proposal with
deviation from this format shall be rejected.
13. Submission of Quotation-The Quotation should be submitted physically by
the C.A.Firms at Maharashtra Prathmik Shikshan Parishad and Proposal
shall comprise of the following:
A. Technical Proposal-The C.A.Firm shall submit the Technical Proposal.
Technical Proposal should contain following documents.
No. Documents to be submitted Documentary Proof
Required.
1. Minimum 5 Full-Time Fellow
Partners of the firm as on
01.01.2020. Associated for
more than 5 Years.
Copy of establishing legal
identify
2. Part Time Partners if any, as on
01.01.2020.
Copy of establishing legal
identity Part Time Partners.
3. Full Time Chartered
Accountant /Cost Accountant
Employees
Undertaking certificate of
CA/CWA Firms on letter head
mentioned no. of full time
CA/CWA employees.
Supported by ICAI/ICWAI
Certificate as on 01.01.2020.
4. Accountant (Audit
Staff/Article/Accounting
Staff) presently working in the
firm.
Undertaking certificate of
CA/CWA Firms on letter head
mentioned no. of Accountant
presently working in the firm.
5. Internal Audit & Statutory
Audit assignment of External
Aided Project of state &
central government
department, Public Sector
Undertaking (Excluding
Banks & Insurance
assignment). Government
department, Public Sector
Undertaking (Excluding
Banks & Insurance
assignment). having fees of
Rs.2,50,000/- P.A. or more
(Excluding GST/Service Tax)
during last 3 years (i.e. F.Y.
2016-2017, 2017-2018 &
2018-2019)
Copies of work order/contract
and completion certificate
mentioning the work
description in detail.
No. Documents to be submitted Documentary Proof
Required.
6. Particulars of Branches Certificate of firm & Firm Card
issued by the ICAI/ICWAI.
7. Details regarding experience of
working in the SSA/RMSA i.e.
Similar Assignment of Internal
Audit during last 3 years (i.e.
F.Y. 2016-2017,2017-2018 &
2018-2019)
Copies of work order/contract
and completion certificate
mentioning the work
description in detail during last
3 years (i.e. F.Y. 2016-2017,
2017-2018 & 2018-2019)
8. A copy of constitution
certificates of firm issued by
the ICAI/ICWAI containing
inter-alia.
a. Date of formation of the
firms with a full time FCA.
b. Details of partners/Sole
Proprietor/CA/CWA
Employees as on
01.01.2020, date of joining
the firm, date of becoming
FCA, and their other
interest, if any.
Constitution certificate of firm
issued by the ICAI/ICWAI as
on 01.01.2020.
9. A copy of the latest partnership
deed of CA/CWA Firm.
Latest Registered Partnership
Deed
10. Copy of PAN Card Copy of PAN Card
11. A copy of the
acknowledgement of the IT
return of the firm and all full
time partners for the F.Y.
2016-2017,2017-2018 & 2018-
2019 and a copy of
computation of income of full
time partners
A copy of the IT return along
with copy of computation of
income of the firm and all full
time partners and the copy
acknowledgement from I.T.
Department.
12. A Copy of financial statement
of the firm along with
schedules for the F.Y. 2016-
2017,2017-2018 & 2018-2019
Copies of financial statement
of the firm along with
schedules for the F.Y. 2016-
2017,2017-2018 & 2018-2019
No. Documents to be submitted Documentary Proof
Required.
13 GST Registration Copy of GST Registration
Certificate in Maharashtra
14 C and AG Empanelment for
the F.Y 2020-2021
1) Copy of C & AG
Empanelment for the for
F.Y. 2020-2021.
2) Copy of C and AG
empanelment as Major
Audit for PSU if any.
15 Details of court
cases/arbitration cases/or any
other case pending against the
firm also the firm or any
partners of the firm should not
be black listed by any PSUs or
Govt. Co. or any other
organisation in respect of any
assignment or behaviour.
Statement showing the details
of court cases/arbitration
cases/or any other case
pending/not pending against
the firm. [Self attested affidavit
on Rs.100/- stamp paper is to
be given in this regard by the
authorised person of the firm]
16 Any other important special
assignments
Statement showing the details
along with copy of
appointment letter.
17 The composition of the team of
personnel which the CA Firm
would propose to provide and
the task which would be
assigned to each team member.
Team Composition on the
letter head of the firm.
18 Authorization to sign on
behalf of the Firm in the form
of Power of Attorney on
Rs.500/- Stamp Paper Signed
by all the partner of the firm.
Power of Attorney on Rs.500/-
Stamp Paper.
B. Financial Proposal-The C.A.Firm shall submit the Financial Proposal
• BOQ (Bill of Quantity) is attached herewith & same will be
submitted in separate sealed envelope along with Technical
proposal in a bigger envelope.
• C.A.Firm can fill their rates in BoQ given with RFP document for
Aurangabad Region. Also see nature of work for Aurangabad
region in BoQ sheet title.
• Proposal sent by Email/Telex/Telegraphic/Tele-fax Post/Courier
Proposals will be rejected.
• C.A.Firms shall quote the rates excluding taxes (GST Only) but
including all overheads.
14. Proposal Opening-The Proposal will be opened on prescribed date and time
as per State Project Director, Maharashtra Prathamik Shikshan Parishad,
Mumbai as intimated. The C.A.Firm/authorized representatives are invited
to remain present at the time of Technical & Financial Proposal Opening.
Following procedure will be adopted for opening of Proposal. Firstly
information about number of Proposal received will be announced.
a) The technical Proposal will be opened by the Quotation opening
authority to check their validity as per requirements. If any particular
document of any Proposal is either missing or does not meet the
requirements specified, then a note to the effect will be made by the
Proposal opening authority. The Employer will carry out the process of
scrutiny and analysis of various documents/data received in technical
Proposal.
b) The original copy of the Technical Proposal shall be placed in a sealed
envelope clearly marked “TECHNICAL PROPOSAL” Similarly, the
original Financial Proposal shall be placed in a separate sealed
envelope clearly marked “FINANCIAL PROPOSAL” followed by the
name of the assignment, and with a warning “DO NOT OPEN WITH THE
TECHNICAL PROPOSAL.” The envelopes containing the Technical and
Financial Proposals shall be placed into an outer envelope and sealed.
This outer envelope shall bear the submission address, reference number
and title of the Assignment, and be clearly marked “DO NOT OPEN,
EXCEPT IN PRESENCE OF THE OFFICIAL APPOINTED. The MPSP,
Mumbai shall not be responsible for misplacement, delay in submission,
loss or premature opening if the outer envelope is not sealed and/or
marked as stipulated. This circumstance may provide a case for
Proposal’s/ bid’s rejection. If the Financial Proposal is not submitted in
a separate sealed envelope duly marked as indicated above, this shall
constitute grounds for declaring the Proposal non-responsive/ invalid.
c) The financial Proposal of C.A.Firms, who do not pass through technical
Proposal validity requirement, shall not be opened and a note to that
effect will be made.
d) After analysis and scrutiny of the documents with respect to the
requirement of the bidding is over, the Employer shall declare the
outcome of the scrutiny and will open financial Proposal of the
C.A.Firms whose technical Proposal satisfies the qualification criteria.
e) Preliminary scrutiny will be made to determine whether they are
complete, whether any computational errors have been made, whether
required sureties have been furnished, whether the documents have been
properly signed, and whether the proposal are generally in order.
f) State Project Director, Maharashtra Prathamik Shikshan Parishad,
Mumbai may waive any minor informality, nonconformity or
irregularity in a proposal which does not constitute a material
deviation, provided such waiver does not prejudice or affect the relative
ranking of any C.A.Firms.
g) Joint Director (Finance), Maharashtra Prathamik Shikshan Parishad,
Mumbai will determine the substantial responsiveness of each proposal
to the proposal documents. For purposes of these clauses, a
substantially responsive proposal is one which conforms to all the terms
and conditions of the proposal documents without material deviations.
h) If a proposal not substantially responsive, it will be rejected by the Joint
Director (Finance), Maharashtra Prathamik Shikshan Parishad, Mumbai
and may not subsequently be made responsive by the C.A.Firm by
correction of the nonconformity.
i) At the end of the evaluation of the Technical Proposal, Joint Director
(Finance), Maharashtra Prathamik Shikshan Parishad, Mumbai shall
invite C.A.Firms who have qualified for the opening of the Financial
Proposals. The date, time and location of the opening of Financial
Proposal will be informed by State Project Director, Maharashtra
Prathamik Shikshan Parishad, Mumbai.
15. Evaluation Process-
Proposal Evaluation committee
• The Proposal Evaluation Committee constituted by the Joint Director
(Finance), Maharashtra Prathamik Shikshan Parishad, Mumbai shall
evaluate the Proposal.
• The Proposal Evaluation Committee shall evaluate the Technical and
Financial Proposal and submit its recommendation to Competent
Authority whose decision shall be final.
16. Prequalification Criteria-The C.A.Firm shall fulfill all of the following
eligibility criteria: Basic criteria for the Internal Auditor for
participating in Proposal process
a) The firm shall be in existence for at least 10 years practicing Chartered
Accountants/Cost Accountants, registered with ICAI/ICWAI.
b) The firm must have five full time FCA Associated with the firm as on
01.01.2020 from last 5 years.
The firm shall be Partnership firms with five full time FCA.
Partnership concern shall be in continuous practice for the period
of minimum 10 years. Joint Venture & A. O. P. (Association of Persons)
firms are not allowed. The term full time partner/CA employee does not
include those persons [Partner/sole] who are: -
1. Partners in other firms
2. Employed part-time/full-time elsewhere, practicing in their own
name or engaged in practice otherwise or engaged in any other
activity which would be deemed to be in practice under section 2
(2) of the Chartered Accountants Act, 1949.
3. Partners who have earned more professional income from other
sources than their income from the firm.
Similarly, the full time Partner does not include a person who
is a partner in other firms or is employed elsewhere or otherwise
engaged in any other business/activity as mentioned above.
Accordingly, a person who is a partner/employee in another firm
should not apply in his capacity as Full time Partner of the Firm.
c) The firm of chartered accountants/Cost Accountants shall be partnership
concern in continuous practice for the period of minimum 10 years
registered with the ICAI/ICWAI. Joint Venture of firms is not allowed.
d) The firm Must have minimum 40 Skilled Staff
e) The firm must have empaneled with C. & A.G for F.Y.2020-21.
f) The firm should have annual minimum turnover of Rs.60.00 lakh each
year in preceding 3 years i.e. 2016-2017, 2017-2018 & 2018-19.
g) The firm must have experience of working as Internal Audit & Statutory
Audit assignment of External Aided Project of state & central
government department, Public Sector Undertaking (Excluding Banks
& Insurance assignment). Government department, Public Sector
Undertaking (Excluding Banks & Insurance assignment) of which Audit
fees for each Assignment is Rs 2,50,000/- P.A or more (Excluding
GST/Service Tax) in the preceding 3 years i.e. 2016-2017, 2017-2018
& 2018-19.
h) The firm must have Valid GST registration in Maharashtra.
i) The firm must have filed the income tax Returns of preceding 3 years
i.e. 2016-2017, 2017-2018 & 2018-19.
j) The firm should have his Head/Branch office in the Maharashtra region
from last 5 years as on 01.01.2020.
k) The firm should have PAN.
l) Latest Power of Attorney in the name of signing partner to sign on
behalf of the firm given by all the partner in case of Partnership Firm.
m) All the documentary proof of above must be submitted online.
Process of Evaluation
No. Particulars Total
Marks
No. Particulars Total
Marks
1) Experience
(Maximum Marks)
10 4) No. of FCA
Partners(Refer Note 1)
10
More than 15 years 10 More than 7 Nos. 10
10-15 years 7 >5-<=7 nos. 7
For 10 years 5 For 5 nos. 5
2) C and AG
Empanelment eligible
for Major Audit of PSU
for the F.Y 2019-20
3 5) Average Turnover of Last 3 Years (i.e.F.Y.
2016-2017, 2017-2018 &
2018-19.)
More Than Rs 60 Lakh (Maximum Marks)
12
>=120 Lacs 12
> Rs 90 Lacs to <= 120
Lacs
8
3) Accounting Staff
(Article/Audit Staff)
20 > Rs 60 Lacs to <= 90
Lacs
4
No. Particulars Total
Marks
No. Particulars Total
Marks
More than 100 Nos. 20
Between 81-100 Nos. 15 6) a)
b)
c)
Internal Audit &
Statutory Audit
assignment of External
Aided Project of state &
central government
department, Public
Sector Undertaking
(Excluding Banks &
Insurance assignment).
Government
department, Public
Sector Undertaking
(Excluding Banks &
Insurance assignment) having Professional fees
Rs 2.5 Lakh P.a. or More
excluding GST/Service
Tax During last 3 Years
(i.e. F.Y. 2016-2017,
2017-2018 & 2018-19.)
Excluding the
Assignment of
SSA/RMSA as mentioned
in 6(b). (Refer Note 2)
Up To 12 Assignment -
Nil Mark
More than 12
Assignment- 1.5 Mark Per
Assignment i.e. Firm
having 14 assignments
will get 3 marks subject to
Maximum 25 Marks.
25
Between 61-80 Nos. 10 Internal Audit of
SSA/RMSA 5 Mark Per
Assignment If it cover
more than 50% of
Estimated fees (Refer
Note 3) During last 3
Years (i.e. F.Y. 2016-
2017, 2017-2018 & 2018-
2019.) Experience
counted in 6(a) will not be
considered here.
15
40 to 60 Nos. 5 Experience In
Maharashtra SSA/RMSA
during last 3 years If it
cover more than 50% of
Estimated fees (Refer
Note 4) During last 3
Years (i.e. F.Y. 2016-
2017, 2017-2018 & 2018-
2019.)
5
Total Marks 100
Note- 1 : Firm must have at least 5 full times FCA associated with
the firm for more than 5 Years.
Note-2,3 & 4 : Work Completion Certificate issued from Group “A”
Class I officer of Finance & Accounts, to be submitted
along with appointment letters.
a. C.A.Firms who qualify on EMD & Document Fees amount shall be
considered for further Technical evaluation.
b. C.A.Firm shall be evaluated as per prequalification criteria mentioned
as above. The C.A.Firms who fulfill all the prequalification criteria will
qualify for further Technical Evaluation.
17. Financial Proposal Evaluation- Evaluation committee shall evaluates
Financial Proposals of eligible C.A.Firms.
Quality and competence of auditing service shall be considered as the
paramount requirement. The decision of the award of the contract would be
as under:
a) Technical proposals scoring not less than 75 Marks will only be
considered for financial evaluation.
The CA Firm whose proposal did not meet the minimum
qualifying mark of were considered non responsive to the Quotation,
indicating that their financial proposals will be kept unopened. The
MPSP shall simultaneously notify the CA Firm via email that they have
secured the minimum qualifying mark, indicating the date and time set
for opening of financial proposals.
The Financial proposals shall be opened in the presence of the
C.A.Firms representative who chooses to attend. The name of
C.A.Firms, the quality scores, and the proposed price shall be read aloud
and recorded when the financial proposals are opened.
b) The evaluation committee will determine whether the financial
proposals are complete. The financial selection of the successful
C.A.Firms from the technically qualified C.A.Firms will be done by
considering both the price quoted and the technical capability using the
following criteria and weightage.
No. Criteria Maximum Marks
Weightage
Method of Allocating Marks for Combined Score
1. Weighted
score for
financial
bid
30 The C.A.Firm with lowest quote
will be awarded 30 marks and
other C.A.Firms will be awarded
proportionately less marks. e.g.
if the lowest quote is Rs.1.00 lac,
the C.A.Firm quoting this price
will get 30 marks. A C.A.Firm
quoting Rs.1.2 lac will get
(1.0/1.2) x 30 =24.99 marks).
2. Technical
Score
70 The C.A.Firm with maximum
technical score will be awarded
70 marks and other C.A.Firms
will be awarded proportionately
less marks. e.g. if the highest
technical score is 100, C.A.Firm
having this will get 70 marks.
C.A.Firm having technical score
80 will get (80/100) x 70 = 56
marks).
Total 100
\
All marks will be given rounded up to two decimal points. The
C.A.Firm getting the Maximum combined score out of 100 above
specified cut-off score will be short listed for further consideration.
Maharashtra Prathamik Shikshan Parishad, Mumbai will negotiate with
the firm, which ranked highest combined score. For the purpose of
“Weighted Score for Financial Proposal” amount shown as i.e. total
offered amount of 2019-2020 will be consider.
The weighted average score of the financial bid will be
calculated as per the following formula:
Sx= (TxX 0.70) + (CxX 0.30)
Where
Sx= Weighted Average score of the C.A.Firm
Tx= Technical score of the C.A.Firm
Cx= Financial score of the C.A.Firm
c) During negotiations the C.A.Firms must be prepared to furnish the
detailed cost breakup and other clarifications to the proposals submitted
by him, as may be required. If the negotiations with this auditor are
successful, the award will be made to him and all other auditors notified.
1. Please note that the Joint Director (Finance), Maharashtra
Prathamik Shikshan Parishad, Mumbai (MPSP) is not bound to
select any of the firms submitting proposals. Further, as quality is
the principal Selection criteria, the Joint Director (Finance),
Maharashtra Prathamik Shikshan Parishad, Mumbai (MPSP)
does not bind itself in any way to select the firm of lowest price.
2. C.A.Firm has to hold proposal valid for 90 days from the date of
submission without change the personal proposed for the
assignment and your proposed price. The State Project office will
make its best efforts to select auditor firm within this period.
State Project Director will take consent of C.A.Firm can extend
the validity of bid for further 90 days.
3. Please note that cost of preparing a proposal and of negotiating a
contract including visits to State Project Office if any, is not
reimbursable as a direct cost of the assignment.
4. Successful C.A.Firms has to execute the contract & submit the
security deposit @5% of the total amount of the contract value
within 7 days of LOI by way of Performance Bank Guarantee
(PBG) of any Nationalized Bank/Scheduled Commercial Bank in
favor of State Project Director, MPSP, Mumbai.
5. Internal Audit should be conducted immediately from the date of
issue of work order. Internal Audit of SPO, DPO, BRC, CRC,
KGBV (SS), SMCs, Regional Academic Authority (RAA) &
Other Implementing Offices should be completed before and
15.09.2020 and will have to submit report of audit up to
30.09.2020. In case of delay in submission of Final Audit Report
for 2019-2020 after prescribed period. Joint Director (Finance &
Accounts) may recover penalty 0.5% (zero point five percent) per
week for delay period, but maximum upto10% of contract price.
Every 4 days will be considered one week. The Joint Director
(Finance & Accounts) also has right to Blacklist those Auditors
who has not complied with the terms & conditions.
6. In case of audit of schools not conducted in full strength as given in
the work order, 10% penalty will be charged on the total incomplete
no. of schools/other units. C.A.Firms have to start the work
immediately after execution of agreement and should be
completed till 25.09.2019.
7. Please note that the remuneration, which C.A.Firm will receive
from the contract, will be subject to normal tax liability in India.
C.A.Firm may contact the concerned tax authorities for further
information in this regard if required.
8. However, one firm may be allotted subject to maximum 2 Division
at the discretion of MPSP, Maharashtra in case of selection for that
previously allotted division also be considered.
18. Payments:
• 90% payment will be made on submission of Audit Reports & Work
Completion Certificates from District & MNC.
• 10% payment will be made after completion of Statutory Audit of
2019-2020.
19. Period of Contract-The selected C.A.Firms shall be engaged initially for a
period of one year. If found suitable, the services of the C.A.Firms may be
extended on an annual basis for a maximum of further two years. In no case
should a C.A.Firms be entrusted with the internal audit responsibility for a
period exceeding three years. If not found suitable, a new C.A.Firms shall
be selected after following the selection procedure outlined in Para 6.1.7(b)
manual of FMP a fresh.
20. TERMINATION FOR DEFAULT- Joint Director (Finance), Maharashtra
Prathamik Shikshan Parishad, Mumbai may, without prejudice, to any other
remedy for breach of contract, by written notice of default sent to the
C.A.Firm, terminate the contract in whole or in part. if:
The qualified C.A.Firm fails to deliver any or all of the obligations
within the time period specified in the contract or any extension thereof
granted by the Joint Director (Finance), Maharashtra Prathamik Shikshan
Parishad, Mumbai. The qualified C.A.Firm fails to perform any of the
obligations under the contract.
The qualified C.A.Firm becomes bankrupt or otherwise insolvent,
provided that such termination will not prejudice or affect any right of action
or remedy which has accrued to the Joint Director (Finance), Maharashtra
Prathamik Shikshan Parishad, Mumbai.
The Joint Director (Finance & Accounts), MPSP shall have right to
black list those C.A.Firms who do not comply with the Terms &
Conditions/Obligations under the contract regarding this tender.
a) ARBITRATION-All disputes, differences, claims and demands arising
under or pursuant to or touching the contract shall be referred to the sole
arbitrator to be appointed by the Secretary to Government of
Maharashtra, Department of School Education & Sports. This is
notwithstanding the fact that the sole arbitrator may be connected in any
manner with the official process of finalizing the Contract. The award
of the sole arbitrator shall be final and binding on both the parties under
the provisions of the Arbitration and Conciliation Act, 1996 or by
statutory modification re-enactment thereof for the time being in force.
Such arbitration shall be held at Mumbai.
b) STANDARD OF PERFORMANCE-The qualified C.A.Firm shall
carry out the services and carry out its obligations under the contract
with due diligence, efficiency and economy in accordance with
generally accepted norms techniques and practices used in the industry.
The C.A.Firm/ C.A.Firms shall also adhere to professional standards
recognized by international professional bodies. The C.A.Firm shall
employ appropriate advance technology and safe and effective
equipment, machinery, material and methods. The C.A.Firm/C.A.Firms
shall always act in respect of any matter relating to this contract, as
faithful advisors to the Authority and shall, at all times support and
safeguard the Authority legitimate interests in any dealings with the
third party.
c) FORCE MAJEURE-Notwithstanding the Terms & Conditions, the
C.A.Firm shall not be liable for forfeiture of its performance security,
liquidated damages or termination for default, if and to the extent that,
its delay in performance or failure to perform its obligations under the
contract is the result of an event of Force Majeure.
For the purposes of this Clause, ‘Force Majeure' means an event
beyond the control of the C.A.Firm like acts of the Government of
Maharashtra/Joint Director (Finance), Maharashtra Prathamik Shikshan
Parishad, Mumbai either in its sovereign or contractual capacity, war or
revolution, fire, floods, epidemics, quarantine restrictions and freight
embargoes.
If a Force Majeure situation arises, the qualified C.A.Firm shall
promptly notify the Joint Director (Finance), Maharashtra Prathamik
Shikshan Parishad, Mumbai in writing of such a condition and the cause
thereof. Unless otherwise directed by the Joint Director (Finance),
Maharashtra Prathamik Shikshan Parishad, Mumbai in writing, the
C.A.Firm shall continue to perform its obligations under the contract as
far as reasonably practical, and shall seek all reasonable alternative
means for performance not prevented by the Force Majeure event. The
Joint Director (Finance), Maharashtra Prathamik Shikshan Parishad,
Mumbai may terminate this contract, by giving a written notice of
minimum 15 days to the C.A.Firm, if as a result of Force Majeure, the
C.A.Firm is unable to perform a material portion of the services for a
period of more than 30 days.
d) CONFIDENTIALITY-The C.A.Firm (s) and their personnel shall not,
either during the term or after expiry of this contract, disclose any
proprietary or confidential information relating to the services, contract
or the Joint Director (Finance), Maharashtra Prathamik Shikshan
Parishad, Mumbai business or operations without the prior written consent of the
Society.
Sd/-
(Ashwini Joshi, IAS)
State Project Director,
M.P.S.P. Mumbai.
Enclosure:
1. Supplementary Information to Internal Audit. (Annexure–1) 2. Form No.1 to 7.
3. Nos. of unit of each district for Internal Audit. (Annexure–2) 4. Draft agreement under which services will be performed. (Annexure–3) 5. List of documents to be submitted in Technical proposal. (Annexure–4) 6. Check List for review of district project office. (Annexure–5) 7. Bill of Quantity (BOQ)
Annexure– 1
2. Supplementary Information for Internal Audit
1) Proposals should include the following information apart from
mentioned in the Point 14 :
A) TECHNICALP ROPOSAL:
1. Hiring of Auditing Services(Form-1)
2. A brief description of the firm/organization, Name, Address,
Phone/Fax Numbers, E-mail ids, establishment date, registration
with ICAI/ICWAI Registration Numbers PAN, TAN, Service Tax
and partners details, constitution issued by ICAI. (Form-2-A)
3. Details of Non CA/CWA Staff (Form-2-B)
4. Particulars of CA/CWA Firm branches (Form-3)
5. Details of work experience of working with Internal Audit &
Statutory Audit assignment of External Aided Project of state &
central government department, Public Sector Undertaking
(Excluding Banks & Insurance assignment). Government
department, Public Sector Undertaking (Excluding Banks &
Insurance assignment) in preceding 3 years (F.Y. 2016-2017,
2017-2018 & 2018-19) (Form-4).
6. Details of Turnover of CA/CWA Firm (Form-5).
7. Affidavit for members of audit team for all CA/CWA and Non
CA/CWA Staff of audit team (Form-6).
8. Firm Constitution Certificate as on 01.01.2020.
9. Details of empanelment with C&A.G. for F.Y 2019-2020 &
eligible for Major Audit of PSU.
10. EMD & Tender form Fees Receipt.
11. Latest Power of Attorney in the name of signing partner to sign
on behalf of the firm given by all the partner.
12. Details of turnover of 2016-2017, 2017-2018 & 2018-19 with
supplementary evidence of Audited Balance Sheet, Income and
Expenditure Statement.
13. The firm or any partners of the firm should not be black listed by
any PSUs or Govt. Co. or any other organisation in respect of any
assignment or behavior. [Self-attested affidavit on Rs.100/- stamp
paper is to be given in this regard by the authorised person of the
firm]
14. The information submitted along with technical bid should provide
documentary evidence to access its correctness. All other
certificates as per eligibility criteria.
b) FINANCIAL PROPOSALS-The financial proposals should be
furnished as per Annexure-2
2) CONTRACT NEGOTIATIONS-The aim of the negotiation is to reach an
agreement on all points with the Internal Audits and initial draft contract by
the conclusion of negotiation. Negotiations commence with a discussion of
Internal Audit’s proposal, the proposed work plan, staffing and any
suggestions you may have made to improve the terms of reference.
Agreement will then be reached on the final Terms of Reference, the staffing
and the bar chart, which will indicate per personnel, periods in the field
&office, man-months, and reporting schedule.
FORM-1 (Undertaking on the letter head of the firm)
From
……………………………………….. ………………………………………… ………………………………………
…
Sir,
Sub : Hiring of Auditing Services.
I/We……………………………………. Auditor/Auditing firm herewith
enclose Technical &Financial Proposal for selection of my/our firm as auditor
for………………………………….
We undertake that
1) We accept all the terms & condition of this tender documents including the
corrigendum published on time to time.
2) We agree to bear all costs incurred by us in connection with the preparation
and submission of the proposal and to bear any further pre-contract costs.
3) We understand that Joint Director (Finance), MPSP, Maharashtra is not bound
to accept any proposal or to give any reason for award, or for the rejection of
any proposal.
4) We understand that Joint Director (Finance), MPSP, Maharashtra has right to
make changes in the terms & condition of the tender in the interest of the
organization without assigning the reason thereof.
5) In competing for (and if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force
in India namely “Prevention of Corruption Act, 1988”.
6) We hereby declare that all the information and statements made in this
Proposal are true & correct.
7) We accept that any misinterpretation contained in it may lead to our
disqualification.
8) We accept that if we fails to submit the documents on e-tender portal in
accordance with the terms & condition of this tender documents, it may lead
to disqualification of the firm.
9) We agree that if we try to influence the tender process by undue practices
which may lead disqualification of the firm.
10) We agree that if we fails to provide the feasible cost break-up of Professional
fees quoted in this tender to the satisfaction of the State Project Director,
MPSP, Mumbai it may lead to disqualification of the firm.
Yours faithfully
Signature …………………
Full name …………………
and address …………………
(CA/CWA Firm)
Note:-This form should be submitted with Technical Proposal.
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38
FORM-2(A)
Firms’ Name ______________________________________________
Details of Full Time Partners of the firm.
C.A./CWA Staff (Partner/Employee):-
No. Name Mention
whether he is Proprietor/Pa
rtner/ Employee
Membershi
p No.
Whether
FCA/ ACA
Date of joining
the firm (fulltime)
Date of
becoming FCA
Station &
Region Where residing at
present
Whether Acknowledgement
of Income Tax Return for the FY
2016-17,2017-18 & 2018-19. attached
Whether has ISA
(Information system Audit) CISA or any
other equivalent qualification (Specify the
qualification)*
1 2 3 4 5 6 7 8 9 10
Note:-
• Certificate of constitution issued by ICAI/ICWAI should be attached with
Technical Proposal.
• This form should be submitted with Technical Proposal.
Signature
…………………
Full name …………………
and address ………………
……………………………….
(CA/CWA Firm)
C:\Users\aarti\Desktop\Request For Proposal\Request for Proposal Aurangabad.docx
39
FORM-2(B)
NON CA/CWA STAFF No. Name of the
Employee Qualification Date of
Joining Total Experience in
this work
1 2 3 4 5
Note :-
• Certificate of constitution issued by ICAI/ICWAI should be attached with
Technical Proposal.
• This form should be submitted with Technical Proposal.
Signature
…………………
Full name …………………
and address ………………
……………………………….
(CA/CWA Firm)
C:\Users\aarti\Desktop\Request For Proposal\Request for Proposal Aurangabad.docx
40
FORM-3
Firms’ Name ___________________________________________________
Particulars of
Branches___________________________________________________
No. Station&
which
located
Complete
Address with PIN
Code & Telephone
No.
Name of the
Partner in Charge
of the Branch
Date of
Opening
of the
Branch
Region
Signature
…………………
Full name …………………
and address ………………
……………………………….
(CA/CWA Firm)
Note:-
1. Firm Card issued by ICAI/ICWAI should be attached with Technical
Proposal.
2. This form should be submitted with Technical Proposal.
FORM- 4
Firms’ Name __________________________________________________
Details of Internal Audit/Statutory Audit of Government having professional
fees per annum Rs.2,50,000/- or more per Assignment (Excluding
GST/Service Tax) No. Name of the
Client Name of the Assignment
Nature of assignment
Year for which
appointed
Professional Fees Per Annum.
Note :-
• Work order must be submitted with Technical Proposal.
• This form should be submitted with Technical Proposal.
Signature
…………………
Full name …………………
and address ………………
……………………………….
(CA/CWA Firm)
FORM-4-A
Firms’ Name __________________________________________________
Details of Internal Audit of SSA/RMSA No. Name of the
Client Name of the Assignment
Nature of assignment
Year for which appointed
Audit Fees Per Annum.
Note:-
a. Work order along with work completion certificate from Deputy/Joint
Director Finance must be submitted with the Technical Proposal.
b. This form should be submitted with Technical Proposal.
Signature
…………………
Full name …………………
and address ………………
……………………………….
(CA/CWA Firm)
FORM - 5
Details of Turnover
(Rs. In Lakh)
Year Turnover
2016-2017
2017-2018
2018-2019
Note-This form should be submitted with Technical Proposal.
Signature
…………………
Full name …………………
and address ………………
……………………………….
(CA/CWA Firm)
AAFFIDAVIT (on Rs.100/- Stamp Paper)
I (Name of the Person Authorized to Sign on behalf of firm) Partner of
(Name of the firm) undertake that we have Total …………. Number of staff as
mentioned in the Form 2A & 2B as on the date of publishing the tender and they
are proficient in speaking, reading and writing in Marathi Language List has been
enclosed herewith.
Signature of C.A./CWA Firm
Date: Note-It should be submitted for all C.A./CWA /Non C.A./CWA Staff concerned to this audit.
Annexure-2
No. Name of the Division Name of the District District/M.Corporation
1 Aurangabad Aurangabad Aurangabad
Aurangabad M.Corp.
Parbhani Parbhani
Hingoli Hingoli
Jalna Jalna
Beed Beed
Annexure–2 contd.
Maharashtra statement showing:- No. of DPO, MNC, BRC, URC,CRC, KGBV & Government Schools (Year 2019-20)
No. Name of District
DPO MNC No. of BRC/URC No. of CRCs No. of Govt Schools at Elementary level
No. of Govt Schools at Secondary level
Total No. of Govt Schools (Elementary & Secondary)
No. of KGBV
Schools
BRC URC Total Rural Urban Total Rural Urban Total Rural Urban Total Rural Urban Total
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
1 Aurangabad Division
Aurangabad 1 1 9 2 11 128 82 210 1973
115 2088 51 29 80 2024 144 2168 0
Bid 1 0 11 1 12 164 39 203 2379 93 2472 54 22 76 2433 115 2548 3
Hingoli 1 0 5 0 5 68 17 85 815 35 850 28 9 37 843 44 887 1
Jalna 1 0 8 0 8 106 36 142 1459 58 1517 24 15 39 1483 73 1556 7
Parbhani 1 0 9 1 10 86 28 114 1035 57 1092 35 20 55 1070 77 1147 7
Total 5 1 42 4 46 552 202 754 7661 358 8019 192 95 287 7853 453 8306 18
Annexure-3
AGREEMENT
The Copy of Agreement will be provided to the selected CA firm Separately.
Annexure-4
Statement Showing Documents to be submitted to be repeated
No. Documents to be submitted Documentary Proof
Required.
1. Minimum 5 Full-Time Fellow
Partners of the firm as on
01.01.2020. Associated for more
than 5 Years.
Copy of establishing legal
identify
2. Part Time Partners if any, as on
01.01.2020.
Copy of establishing legal
identity Part Time Partners.
3. Full Time Chartered Accountant
/Cost Accountant Employees
Undertaking certificate of
CA/CWA Firms on letter head
mentioned no. of full time
CA/CWA employees.
Supported by ICAI/ICWAI
Certificate as on 01.01.2020
4. Accountant (Audit
Staff/Article/Accounting Staff)
presently working in the firm.
Undertaking certificate of
CA/CWA Firms on letter head
mentioned no. of Accountant
presently working in the firm.
6. Particulars of Branches Certificate of firm & Firm
Card issued by the
ICAI/ICWAI.
7. Details regarding experience of
working in the SSA/RMSA i.e.
Similar Assignment of Internal
Audit during last 3 years (i.e. F.Y.
2016-2017, 2017-2018 & 2018-
2019)
Copies of work order/contract
and completion certificate
mentioning the work
description in detail during
last 3 years (i.e. F.Y. 2016-
2017, 2017-2018 & 2018-
2019)
8. A copy of constitution certificates
of firm issued by the ICAI/ICWAI
containing inter- alia.
1. Date of formation of the firms
with a full time FCA.
Constitution certificate of firm
issued by the ICAI/ICWAI as
on 01.01.2020.
No. Documents to be submitted Documentary Proof
Required.
2. Details of partners/Sole
Proprietor/CA/CWA
Employees as on 01.01.2020,
date of joining the firm, date of
becoming FCA, and their
other interest, if any.
9. A copy of the latest partnership
deed of CA/CWA Firm.
Latest Registered Partnership
Deed
10. Copy of PAN Card Copy of PAN Card
11. A copy of the acknowledgement
of the IT return of the firm and all
full time partners for the F.Y.
2016-2017, 2017-2018 & 2018-
2019 and a copy of computation of
income of full time partners
A copy of the IT return along
with copy of computation of
income of the firm and all full
time partners and the copy
acknowledgement from I.T.
Department.
12. A Copy of financial statement of
the firm along with schedules for
the F.Y. 2016-2017, 2017-2018
& 2018-2019
Copies of financial statement
of the firm along with
schedules for the F.Y. 2016-
2017, 2017-2018 & 2018-
2019.
13 GST Registration Copy of GST Registration
Certificate in Maharashtra
14 C and AG Empanelment for the
F.Y 2019-2020
1. Copy of C & AG
Empanelment for the for
F.Y. 2019-2020.
2. Copy of C and AG
empanelment as Major
Audit for PSU if any.
15 Details of court cases/arbitration
cases/or any other case pending
against the firm also The firm or
any partners of the firm should not
be black listed by any PSUs or
Govt. Co. or any other
Statement showing the details
of court cases/arbitration
cases/or any other case
pending/not pending against
the firm. [Self attested
affidavit on Rs.100/- stamp
paper is to be given in this
No. Documents to be submitted Documentary Proof
Required.
organisation in respect of any
assignment or behaviour.
regard by the authorised
person of the firm]
16 Any other important special
assignments
Statement showing the details
along with copy of
appointment letter.
17 Document Fees and EMD Copy of Demand Draft
18 The composition of the team of
personnel which the CA Firm
would propose to provide and the
task which would be assigned to
each team member.
Team Composition on the
letter head of the firm.
19 Authorization to sign on behalf of
the Firm in the form of Power of
Attorney on Rs.500/- Stamp
Paper Signed by all the partner of
the firm.
Power of Attorney on
Rs.500/- Stamp Paper.
Annexure - 5
CHECK LIST FOR REVIEW OF DISTRICT PROJECT OFFICE
1) Books of Accounts : Ensure the maintenance of the following books of
accounts:
1. Cash book-
• Double entry system
• Separate cash book for each programme
• Separate cash book for each financial year
• Each entry is attested by the DDO
• Closed daily
• Monthly closing balance is tallied with bank account and cash in
hand
2. Ledger-All entries in the cash book shall be entered in the ledger.
3. Journal-Only for adjustment entries.
4. Cheque Issue Register-All cheque issued is entered.
5. Register of remittances made into the Bank
6. Register of advances of all types –
• All advances shall entered and adjustments shall carried out on
receipt of expenditure statement/utilization statement/vouchers
• Advances shall not be outstanding for a considerable period of time.
7. Bank pass book/bank statement
8. Register of bank/demand drafts issued.
9. Bill Register
10. Establishment Register
11. Stock Register: on consumable and consumable articles
12. Register of works
13. Fixed Asset Register
• Enter all items of office equipment (including computer & its
accessories) furniture, fixtures, buildings etc.
• Register of investments.
2) Opening of Bank Accounts Ensure the following
• In nationalized/scheduled/commercial schedule bank
• Joint signatory savings bank account
• In the name of the head of office
3) Bank Reconciliation Statement-Ensure that monthly bank reconciliation
statement is prepared regularly and the closing balance in the cash book is
tallied with the bank pass book/bank statement.
4) Annual Physical Verification-Ensure that Annual verification of stock and
assets is carried out the certificate is endorsed in the Asset Register and Stock
Register.
5) Expenditure-Ensure that :
• Expenditure is limited to the outlays approved by the PAB for the
activities included in the AWP&B and it is not exceeded.
• Supporting vouchers duly linked are available.
• Sanction of the competent authority who has the delegated financial
Powers is obtained.
6) Staffing-Ensure that adequate finance and accounts staff like Accounts
Officer, Accountant and cashier is positioned.
7) Procurement-Ensure that :
• The method of procurement followed is correct.
• The level of procurement is appropriate as per the Manual
• Advertisement in the case of open tender method is notified in national
and regional newspapers.
• Minimum 3 quotations are obtained in case of limited tender method.
• Proper evaluation of the bids is carried out and the evaluation report is
prepared.
• Contract is awarded to the lowest evaluated C.A.Firm
• All tender documents are available for review.
8) Financial Reporting-Ensure that formats prescribed in the Manual are used
invariably for periodic financial reporting and the reports are sent to SPO
regularly in time.
9) Utilization Certificate-Ensure that the utilization Certificates/ expenditure
statements are furnished to SPO in time and the copies of the same are
available on record.
Internal Auditor has to report the State Project Office, Mumbai whether
concerned offices have fulfilled the above referred points or not.
FINANCIAL Proposal
Item Rate BoQ Proposal / Quotation Inviting Authority: State project Director, Maharashtra Prathamik Shikshan Parishad, Mumbai
Name of Work : Appointment of CA Firm for Internal Audit of Account of SS & KGBV in the District of Maharashtra State for the
Financial Year 2019-20 for Aurangabad Division in Maharashtra State.
Dt.--------------
C.A.Firm Name:
Price Schedule
(This BoQ template must not be modified/replace by the C.A.Firm and the same should be uploaded after filling the relevant columns, else
the C.A.Firm is liable to be rejected for these tender C.A.Firms are allowed to enter in C.A.Firm Name and Values only)
No. Region / Office No. of Unit
Yearly Audit Fee (Per unit) (In. Rs.)
Total Audit Fee In Rs.
Aurangabad Divisions
1 District Project Officer (Z.P. & Municipal Corp.) 6
2 Block Resource Center & Urban Resource Center 46
3 Cluster Resource (Urban & Rural) 754
4 1/3rd of School Management Committee (SMC/SDMC)
Government All (Urban & Rural) 2769
5 MIEPA, Aurangabad 1
6 DIET 5
7 Regional Academic Authority (RAA) 1
8 KGBV 18
Total in Figures Rs.
Total in Words Rs.Total in Words Rs.Total in Words Rs.Total in Words Rs.
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