FILE MANAGEMENT FOR THE GENEALOGISTS

FILE MANAGEMENT

FOR THE GENEALOGISTS

• Open Windows Explorer

• Open Windows Explorer• Searching

• Open Windows Explorer• Searching• Creating folders/files

• Open Windows Explorer• Searching• Creating folders/files• Renaming

• Open Windows Explorer• Searching,• Creating folders/files• Renaming,• Copying and Moving

• Open Windows Explorer• Searching,• Creating folders/files• Renaming,• Copying and Moving• Deleting Files

Windows Explorer

Windows Explorer

Windows Explorer• Open My Computer

Windows Explorer

Windows Explorer• Open My Computer• or Windows E

Windows Explorer

Windows Explorer• Open My Computer• or Windows E keys

• Hold down Windows key

Windows Explorer

Windows Explorer• Open My Computer• or Windows E

• Hold down Windows key then tap E one time

Windows Explorer

Searching for Files

Searching for Files

Searching for Files:• Open Windows Explorer

Searching for Files

Searching for Files:• Open Windows Explorer• Activate Search tab/field

Searching for Files

Searching for Files:• Open Windows Explorer• Activate Search tab/field

Searching for Files

Searching for Files:• Open Windows Explorer• Activate Search tab/field

Search tab/field is located in different places according to the OS (Operating System) (XP, Vista, Windows 7)

Searching for Files

Creating a New Folder or File

Creating a New Folder

Creating a New Folder

Create a New Folder• Locate where you want to create the folder.

Creating a New Folder

Create a New Folder• Locate where you want to create the folder.• Right click in blank space

Creating a New Folder

Create a New Folder• Locate where you want to create the folder.• Right click in blank space• Select New

Creating a New Folder

Create a New Folder• Locate where you want to create the folder.• Right click in blank space• Select New• Select Folder

Creating a New Folder

• Name New Folder

Creating a New Folder

• New Folder Named

Creating a New Folder

Creating a New File

Creating a New File

Create a New File• Locate where you want to create a file.

Creating a New File

Create a New File• Locate where you want to create a file.• Right click in blank space

Creating a New File

Create a New File• Locate where you want to create a file.• Right click in blank space• Select New

Creating a New File

Create a New File• Locate where you want to create a file.• Right click in blank space• Select New• Select File (Microsoft WordDocument)

Creating a New File

• Name New File

Creating a New File

• New File Name

Creating a New File

• Open File (double click on file name)

Creating a New File

• Opening file in Microsoft Word

Creating a New File

Renaming Folders or Files

Renaming Files or Folder

Renaming Folders or Files• Right click on a Folder or File name

Renaming Files or Folder

Renaming Folders or Files• Right click on a Folder or File name• Select Rename

Renaming Files or Folder

Save/Save As

Save/Save As

Save• Saves the changes of an existing document.

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As• Saves a new document.

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As• Saves a new document.

• Select Save As

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As• Saves a new document.

• Select Save As• Select where to save the file

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As• Saves a new document.

• Select Save As• Select where to save the file

• Name the file.

Save/Save As

Copying and Moving Files

Copying and Moving Files

Copying and Moving Files

Copying and Moving Files• Drag and Drop from one location to another

Copying and Moving Files

Copying and Moving Files• Drag and Drop from one location to another

Copying and Moving Files

Copying and Moving Files• Drag and Drop from one location to another

• When you move a file from one location to another on the same computer or drive,

Copying and Moving Files

Copying and Moving Files• Drag and Drop from one location to another

• When you move a file from one location to another on the same drive• The computer recognizes that you just

want to move the location.

Copying and Moving Files

Copying and Moving Files• Drag and Drop from one location to another

• When you move a file from one location to another on the same computer or drive,• The computer recognizes that you just

want to move the location.• The file or folder is moved to the new

location and no longer exists where it was.

Copying and Moving Files

Copying and Moving Files

• When you move a file from one drive to another drive

Copying and Moving Files

• When you move a file from one drive to another drive• (computer to a flash drive, external hard

drive, or CD),

Copying and Moving Files

• When you move a file from one drive to another drive• (computer to a flash drive, external hard

drive, or CD),• The computer automatically copies it from

one to the other.

Copying and Moving Files

• When you move a file from one drive to another drive• (computer to a flash drive, external hard

drive, or CD),• The computer automatically copies it from

one to the other.• (It doesn't delete it from the one it was on

– it leaves it there)

Deleting Files or Folders

Deleting Files or Folders • Right click on the file or folder

Deleting Files or Folders

Deleting Files or Folders • Right click on the file or folder• Select Delete

Deleting Files or Folders

Boise Family History Conference Spring 2011 handout: File Management for the Genealogist: by Sandy Stewart

How to Organize Computer Files By an eHow Contributorwww.ehow.com/how_138482_organize-computer-files.html#ixzz1wCG5umQi

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