Federal Transit Administration (FTA)Formula Grants for ......• 5311Rural2017@dot.ny.gov April 10,...

Federal Transit Administration (FTA)Formula Grants for Rural Areas(FTA)Formula Grants for Rural Areas

(Section 5311)

Informational Workshop

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Informational Workshop

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OverviewOverview2017-2018 FTA Formula Grants for Rural Areas

Program (Section 5311)P Obj iProgram ObjectivesFunding Important Program Dates

Eli ibl R i i t d A ti itiEligible Recipients and Activities

Application and CategoriesRating CriteriaRating Criteria

General RequirementsProcurement

Resources

Q ti & AQuestion & Answers

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Program ObjectivesProgram ObjectivesThe Formula Grants for Rural Area Program supports public transportation needs and fosters economic growth in “non-urbanized”transportation needs and fosters economic growth in non urbanized areas by:

•Enhancing access to health care, shopping, education, employment, public services, and recreation;

•Assisting in the development and support of intercity bus transportation;

•Assisting in the maintenance, development, improvement, and use of public transportation systems in rural and small urban areas;

P idi f th ti i ti f i t t t ti id t th•Providing for the participation of private transportation providers to the maximum extent feasible; and

•Encouraging and facilitating the coordination of programs and services toEncouraging and facilitating the coordination of programs and services to ensure the most efficient use of funds.

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•Approximately $32.4 million available to rural areasApproximately $32.4 million available to rural areas including: •$6.2M for rural intercity bus$ y•$18.6M for operating assistance•$7.6M for capital assistance$ 6 o cap ta ass sta ce

•Defined by US Census as those areas with populations of less than 50,000,

•Operating Apportionments •Federal and State funds available for capitalp

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For Operating Assistance

•The maximum Federal share is 50% of the net operating costs.

•Statewide Mass Transportation Operating Assistance (STOA) funds may be used as federal match.

For Capital Assistance

•The maximum Federal share 80% of the eligible project cost

N Y k St t id 50% f th f d l h ( t 10% f j t• New York State provides 50% of the non-federal share (up to 10% of project cost).

• Project sponsors are responsible for the remaining 10% share.Project sponsors are responsible for the remaining 10% share.

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Important Program DatesImportant Program DatesFebruary 2017:

• 2017-2018 Formula Grants for Rural Areas Application available• FAQs• Pre-Application Review period

March 20 2017:March 20, 2017:• Pre-Application Review process ends• 5311Rural2017@dot.ny.gov

April 10, 2017:• Application Submission deadline

S i 2017Spring 2017:• Project award announcements• FTA Grant development & approval • Prepare and execute contracts• Prepare and execute contracts

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Any County, City, Intercity Bus Operator, Regional Transportation Authority, or federally recognized Indian Tribal Government that is:

Eli ibl t i STOA th h NYSDOT•Eligible to receive STOA through NYSDOT;

•Predominantly serves residents of “non-urbanized” areas (under 50,000 people); and, p p );

•Operates primarily within NYS boundaries.

FAST Act Transportation Alternatives Program

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General Federal RequirementsGeneral Federal Requirements• Reimbursement ProgramReimbursement Program• Civil Rights Compliance

• Americans with Disabilities Act (ADA)• Disadvantaged Business Enterprise (DBE)

• Environmental DocumentationN ti l E i t l P li A t (NEPA)• National Environmental Policy Act (NEPA)

• Post-Project Maintenance and Operation ResponsibilitiesResponsibilities

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Eligible Activities Operating AssistanceEligible Activities- Operating AssistanceService

M st be a ailable to the general p blic at all times•Must be available to the general public at all times

•Must have publicly advertised and posted service hours and fares

Accessible to Individuals with Disabilities under ADA•Accessible to Individuals with Disabilities under ADA. • If Fixed Route service, Complementary Paratransit Services must also be provided

Purchase of Service ContractsPurchase of Service Contracts

•Contracting with private operators

See Guidance materials Appendix E page 48 for a sample third•See Guidance materials, Appendix E, page 48 for a sample third-party contract

•Contracts must be approved by NYSDOT before eligible expenses can be incurred for reimbursementcan be incurred for reimbursement

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Eligible Activities- Capital AssistanceEligible Activities Capital Assistance

Capital ProjectsB ses• Buses

• Facilities• Related Equipment• Mobility Management• Mobility Management

FTA Incidental Use

Defined as authorized use of FTA funded property and equipment acquired for transit use but also used for non-transit use purposes

• Must be compatible with approved project purpose• Must not interfere with:

Intended public transportation use; orIntended public transportation use; orGrantee’s continuing control over the use of the property

• Prohibited unless FTA approval granted

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Applying for Funding

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Pre-Application Review ProcessPre-Application Review Process• Participation is strongly encouraged

• Submission of questions guides discussion with applicants

• Participation does not substitute for completing and submitting an

Application

• Deadline to participate in the Pre-Application Review Process:

March 20, 2017

• All Questions Post 3/20/17 to 5311Rural2017@dot.ny.gov

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The ApplicationThe Application

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General Points: Multi-Part ApplicationPart I•Excel Workbook, with multiple worksheets (Sheets)

• Collects data: detailed budget operating information capital requests• Collects data: detailed budget, operating information, capital requests• Information entered in white shaded cells in the 2017 and 2018 columns only

Other cells in the worksheets contain formulas or actions, e.g. Green-shaded cells roll up and Yellow-shaded cells contain calculations based on information entered in other cellsinformation entered in other cells

Parts II and IIAParts II and IIA• Collect on Applicant/Operators, Budget Summary and program information• Adobe PDF – Fillable forms• Part IIA records additional operators beyond those reported on Part II; most

A li t ill t d t thi fApplicants will not need to use this form

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Application TipsApplication Tips Become familiar with the Program Guidebook, Application and

I t tiInstructions Gather information necessary to complete the Application Check for necessary software and versions Open the Part I, Excel file and save a copy to your computer For the Part II and IIA, download form to local computer, save it –

then open it from your computer to begin workthen open it from your computer to begin work Be sure to use “Tab” key on your keyboard to navigate when

working on Parts II and IIA Application deadline includes application and all supporting Application deadline includes application and all supporting

documentation Save and print the forms for your records Example Name: “New York County 5311 App Part I 2017 2018”

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Part I Application GuidancePart I Application Guidance

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Part I Sheets 1, 2, 2A and 2Ba t S eets , , a dSheet 1 Cover Page• Data populates subsequent worksheetsp p q• Total Budget Request amounts need to be copied to Part II

Sheet 2 Operating Budget• No entry required on Sheet 2 Data populates from subsequent Operator• No entry required on Sheet 2. Data populates from subsequent Operator

(1-4) worksheets • Start with “Operator 1” Sheet and complete other Operator 2-4 Sheets as

needed•Fill In White Cells

• If you are the applicant and the operator, use Operator 1 • If you have more than 4 operators, use a second Excel workbook.

Sheet 2A Indirect Cost Worksheet• Costs not primarily transit

Sh t 2B D t il d F I f tiSheet 2B Detailed Fare Information• Detail how fares are collected

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Part I Sheets 3, 3A, 3B, and 3C a t S eets 3, 3 , 3 , a d 3CSheet 3 Vehicle• Base request on vehicles needed in the next two yearsq y• Consult the NYSDOT Section 5311 Equipment Disposition and Spare Vehicle Policy

Sheet 3A Other Capital• Equipment, Facilities, Shelters & SignsEquipment, Facilities, Shelters & Signs

• If Replacement or Rehab - Age, Condition, & note if originally FTA funded • Pre-Planning prior to application submission

Sheet 3B Mobility ManagementSheet 3B Mobility Management• Budget and Demonstration of Multi-Entity Coordination

Sheet 3C In-Kind MatchU f M bilit M t j t• Use for Mobility Management projects

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Part I Sheet 3D: Appalachian Development Public Transportation Assistance Program (ADPTAP)

Eligible Counties: All B C tt Ch t Ch Ch C tl dAllegany, Broome, Cattaraugus, Chautauqua, Chemung, Chenango, Cortland, Delaware, Otsego, Schoharie, Schuyler, Steuben, Tioga, Tompkins

Funding Availability:Funding Availability:Available for the fiscal year in which they are apportioned plus two additional fiscal years

Eligible Activities:• Capital Projects • Operating Assistance • PlanningPlanning• Supportive Employment Services (SES) • Acquisition of Public Transportation Services (Includes service agreements with

private providers of public transportation)

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Part I Sheets 4,5,6 and 7a t S eets ,5,6 a dSheet 4: Fleet & Facility

•Data used by NYSDOT, FTA, AND NTD• Note Drop Down Menus• Note Drop Down Menus

Sheet 5: Apportionment Listing and Contact Information•Operating Assistance A l hi D l t•Appalachian Development

•Supportive Employment Services•DOT System Specialist

Sh t 6 S h d l & R t G idSheet 6: Schedules & Route Guides •Direct links preferred•Annotate schedules as necessary

Sheet 7: Supplemental Information•Provide additional details as needed/requested to support Application requests

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Application Parts II IIAApplication Parts II, IIA

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Applicant/Operator InformationApplicant/Operator Information

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Budget and Environmental Requirementsg q

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Coordination and Public Involvement

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Title VI Assurances/DBE Activities

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Attaching Documents to ApplicationAttaching Documents to Application

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Public Operators/Labor Unionsp

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Service Changesg

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Affirmations, Certifications, and Assurances, ,

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Affirmations, Certifications, and Assurances, ,

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Digital SignaturesDigital Signatures

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Saving the Applicationg pp

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Printing the ApplicationPrinting the Application

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Submitting the Applicationg pp

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After Application S bmission Rating and Re ieAfter Application Submission: Rating and Review

Two Step Review Process

• Step 1: Initial screening for eligibility to advance

• Step 2: Application reviewed and scoredPreference given to public transportation projects that:• Eliminate transportation barriers as well as improve mobility

opportunities in rural areas;• Encourage and support increased coordination of public

transportation services with other human service agency provided transportation services; andp ;

• Ensure a successful Intercity Bus program, which promotes the participation of private providers in both the development and provision of rural public transportation services.provision of rural public transportation services.

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Criteria OperatingA i t

Capital V hi l

Capital: Oth

Mobility M tCriteria Assistance Vehicle Other Management

Budget 20 20 20 20

System Efficiencies 20 20 20 20System Efficiencies 20 20 20 20

Innovation & Enhancements 20 20 20 20

Economic Impact/Community Benefits

20 20 20 20

Abili D liAbility to Deliver Project/Services 20 20 20 20

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Post-Award/Project:Post Award/Project:

• Operating Projects – 90 days• Vehicle & Non-Facility Capital Projects – 24 months• Facility Projects -24 months

M bilit M t P j t 90 d• Mobility Management Projects – 90 days

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Reimbursement ProcessReimbursement ProcessSub-recipient Receives Authorization to Proceed

Work is Performed

Sub-recipient Pays for Completed Work

S b i i S b i P D iSub-recipient Submits Payment Documentation to NYSDOT

NYSDOT Reimburses Sub-recipient for Eligible CostsNYSDOT Reimburses Sub recipient for Eligible Costs

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SummarySummary Develop complete Application Follow all federal requirements Provide minimum percent match/reimbursement program Include detailed budget information Include detailed budget information Participate in the Pre-Application Review Process Name/Save Application documents with Applicant Name &

Description Submit complete application by: April 10, 2017 O t i d i t i th f d d j t f d ti f Operate, insure and maintain the funded project for duration of

useful life or longer.

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Additional ResourcesAdditional Resources

• NYSDOT web page:• NYSDOT web page:• Application, Guidance & Instructions:

https://www.dot.ny.gov/public-transportation/rural-programs/5311/application-material

• Training slides & handouts• DBE Civil Rights & Procurement Info:DBE, Civil Rights & Procurement Info:

https://www.dot.ny.gov/public-transportation

• Federal Transit Administration• https://www.transit.dot.gov/• https://www.transit.dot.gov/funding/grants/grant-

programs/formula-grants-rural-areas-5311programs/formula-grants-rural-areas-5311

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Questions?Questions?Questions?Questions?

EMAIL 5311R l2017@d tEMAIL: 5311Rural2017@dot.ny.gov

https://www.dot.ny.gov/public-transportation/rural-programs/5311/application-material