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Facilities Master Plan
Community Kickoff Meeting
June 5, 2019
Principal-in-Charge /
Educational Planner
Philip Poinelli
FAIA, ALEP
Project Manager
Kristen M. Olsen
AIA, MCPPO
SMMA - Who We Are
Prior Studies2013 Master Plan UpdateDore and Whittier Architects
Reviewed many options!
Resulted in the successful
prioritization and completion
of the new ECEC building.
2015 ECEC Feasibility StudyKBA Architects
Prior Studies2016 Facility Condition AssessmentEMG Corp.
Riverdale
Elementary School
Oakdale
Elementary School
Greenlodge
Elementary School
Capen
Avery
Elementary School
New Early Childhood
Education Center
High School
Middle School
Dedham Public SchoolsCompleted Projects
• Dedham Middle School 2006
• Avery Elementary School 2012
• ECEC 2019
Integrated Planning & Design
Recent Master Planning Experience
Lawrence Public Schools 21 Schools
Lexington Public Schools9 Schools
Sharon High School High School Educational Master Plan
Waltham School District9 Schools
Wellesley School District9 Schools
Westwood School District7 Schools
Ashland School District5 Schools
Belmont Public Schools
6 Schools
Boston Public Schools
134 Schools, Educational & Facilities Master Plan
Brookline High School
Educational Master Plan
East Longmeadow School District
5 Schools
Hamilton-Wenham Regional School District
5 Schools
Riverdale
Elementary School
Oakdale
Elementary School
Greenlodge
Elementary School
Capen
Avery
Elementary School
New Early Childhood
Education Center
High School
Middle School
Dedham Public SchoolsFacilities Master Plan
Riverdale
Elementary School
Oakdale
Elementary School
Greenlodge
Elementary School
Capen
Avery
Elementary School
New Early Childhood
Education Center
High School
Middle School
Current Study focus on threeElementary Schools
the High School
and the Capen
Massachusetts School Building Authority – 2016 School Survey Report
District School TypeYear
Founded
2016/2017
EnrollmentTotal GSF
SF/
Student
Classroom
Count
Students/
Classroom
Building
Conditions
Rating
Capacity
Rating
General
Environmental
Rating
Dedham Avery ES 2012 308 61,000 116.8 - - - - -
Dedham Dedham High HS 1969 739 307,323 415.9 72 10.3 1 Under 1
Dedham Dedham Middle School MS 2006 631 162,000 256.7 - - - - -
Dedham Early Childhood Center PreK/K 1931 282 26,000 92.2 - - - - -
Dedham Greenlodge ES 1955 278 51,084 183.8 19 14.6 2 Average 1
Dedham Oakdale ES 1902 272 53,524 179.8 21 13.0 3 Average 1
Dedham Riverdale ES 1920 183 37,299 203.8 16 11.4 2 Average 1
Scoring Rubric (Ratings 1 – 4) best to poorest
1. Building Condition
2. General Environment
• Learning Environments
• Building Safety
• Universal Accessibility
• Academic Sufficiency
• Program Sufficiency
• Instructional Technology
3. Capacity Utilization
• Underutilized (less than 80% capacity utilization
• Average Utilization (between 80% - 125% capacity
utilization)
• Over Utilization (equal to or greater than125 % -capacity
utilization)
http://www.massschoolbuildings.org/programs/school_survey
Massachusetts School Building Authority – 2016 School Survey Report
District School TypeYear
Founded
2016/2017
EnrollmentTotal GSF
SF/
Student
Classroom
Count
Students/
Classroom
Building
Conditions
Rating
Capacity
Rating
General
Environmental
Rating
Dedham Avery ES 2012 308 61,000 116.8 - - - - -
Dedham Dedham High HS 1969 739 307,323 415.9 72 10.3 1 Under 1
Dedham Dedham Middle School MS 2006 631 162,000 256.7 - - - - -
Dedham Early Childhood Center PreK/K 1931 282 26,000 92.2 - - - - -
Dedham Greenlodge ES 1955 278 51,084 183.8 19 14.6 2 Average 1
Dedham Oakdale ES 1902 272 53,524 179.8 21 13.0 3 Average 1
Dedham Riverdale ES 1920 183 37,299 203.8 16 11.4 2 Average 1
Scoring Rubric (Ratings 1 – 4) best to poorest
1. Building Condition
2. General Environment
• Learning Environments
• Building Safety
• Universal Accessibility
• Academic Sufficiency
• Program Sufficiency
• Instructional Technology
3. Capacity Utilization
• Underutilized (less than 80% capacity utilization
• Average Utilization (between 80% - 125% capacity
utilization)
• Over Utilization (equal to or greater than125 % -capacity
utilization)
http://www.massschoolbuildings.org/programs/school_survey
Massachusetts School Building Authority – 2016 School Survey Report
District School TypeYear
Founded
2016/2017
EnrollmentTotal GSF
SF/
Student
Classroom
Count
Students/
Classroom
Building
Conditions
Rating
Capacity
Rating
General
Environmental
Rating
Dedham Avery ES 2012 308 61,000 116.8 - - - - -
Dedham Dedham High HS 1969 739 307,323 415.9 72 10.3 1 Under 1
Dedham Dedham Middle School MS 2006 631 162,000 256.7 - - - - -
Dedham Early Childhood Center PreK/K 1931 282 26,000 92.2 - - - - -
Dedham Greenlodge ES 1955 278 51,084 183.8 19 14.6 2 Average 1
Dedham Oakdale ES 1902 272 53,524 179.8 21 13.0 3 Average 1
Dedham Riverdale ES 1920 183 37,299 203.8 16 11.4 2 Average 1
Scoring Rubric (Ratings 1 – 4) best to poorest
1. Building Condition
2. General Environment
• Learning Environments
• Building Safety
• Universal Accessibility
• Academic Sufficiency
• Program Sufficiency
• Instructional Technology
3. Capacity Utilization
• Underutilized (less than 80% capacity utilization
• Average Utilization (between 80% - 125% capacity
utilization)
• Over Utilization (equal to or greater than125 % -capacity
utilization)
http://www.massschoolbuildings.org/programs/school_survey
Dedham High School
Quick Facts:
• Built in 1959
• Renovations in 1967 & 1974
• 767 Students
• Site 11.4 acres
• Classrooms are undersized
• Public spaces are
oversized
Dedham High School Uses Quick Facts:
• 307,323 square feet
• High School Academics
• DPS Central Administration including Business Office
• DPS Facilities Department use
• DPS Commissary Kitchen for all schools
• Youth Commission Offices
• Athletics and Fitness Center
• If New, MSBA Guidelines: 159,000 GSF
Capen
Portable CR’s / Educational Space
Quick Facts
• Built in 1931
• Additions in 1970
• 250 Student Capacity (PK-K)
• Historic Status – none
• Modest Site Size (4-5 acres)
• Classrooms are undersized
• Traditional Layout
Capen - Building Conditions
• Lack of handicapped access to the 2nd floor + significant parts of the building
• Numerous other issues of accessibility
• Wood construction in original building
• Lack of automatic fire protection system
• Obsolete mechanical H&V system, no air conditioning --frequent too hot / too cold for T&L
• Inadequate electrical systems
• Window replacement needed
• Cosmetic issues--floors, ceilings, walls (work might be categorized as minor)
Capen - Educational Facility Effectiveness
• Typical classrooms are significantly undersized
• No cafeteria (meals in classrooms)
• Undersized gym & library/media center
• Numerous issues with building conditions that support teaching and learning: --lighting; temperature; ventilation, acoustics
• Issues related to safe and secure learning environments
• Need for additional Special Education space
• Comparable Educational Needs:
• General Education Classrooms
• Additional Special Education Space
• Art Room
• Music Room
• Handicapped Accessibility
Schedule:
• Would not be needed for 4+ years!
• Will require heating and ventilation in “moth-balled” state.
Capen as Swing Space?
Portable CR’s / Educational Space
Riverdale
Elementary School
Oakdale
Elementary School
Greenlodge
Elementary School
Capen
Avery
Elementary School
New Early Childhood
Education Center
High School
Middle School
Current Needs Study focus
Massachusetts School Building Authority – 2016 School Survey Report
District School TypeYear
Founded
2016/2017
EnrollmentTotal GSF
SF/
Student
Classroom
Count
Students/
Classroom
Building
Conditions
Rating
Capacity
Rating
General
Environmental
Rating
Dedham Avery ES 2012 308 61,000 116.8 - - - - -
Dedham Dedham High HS 1959 739 307,323 415.9 72 10.3 1 Under 1
Dedham Dedham Middle School MS 2006 631 162,000 256.7 - - - - -
Dedham Early Childhood Center PreK/K 1931 282 26,000 92.2 - - - - -
Dedham Greenlodge ES 1955 278 51,084 183.8 19 14.6 2 Average 1
Dedham Oakdale ES 1902 272 53,524 179.8 21 13.0 3 Average 1
Dedham Riverdale ES 1920 183 37,299 203.8 16 11.4 2 Average 1
Scoring Rubric (Ratings 1 – 4) best to poorest
1. Building Condition
2. General Environment
• Learning Environments
• Building Safety
• Universal Accessibility
• Academic Sufficiency
• Program Sufficiency
• Instructional Technology
3. Capacity Utilization
• Underutilized (less than 80% capacity utilization
• Average Utilization (between 80% - 125% capacity
utilization)
• Over Utilization (equal to or greater than125 % -capacity
utilization)
http://www.massschoolbuildings.org/programs/school_survey
Elements of Educational Facility Effectiveness
Greenlodge Elementary School
Quick Facts
• Built in 1955
• Additions 1961 &1970
• 247 Students
• Large Site (partially hilly)
• Traditional Layout
Oakdale Elementary School
Quick Facts
• Built in 1902
• Additions in 1951 & 1970
• 271 Students
• Historic Status – none
• Modest Site Size
• Classrooms are undersized
• Traditional Layout
Quick Facts
• Built in 1921
• Additions in 1930 & 1970
• 172 Students
• Historic Status – none
• Modest Site Size
• Classrooms are undersized
• Traditional Layout
Riverdale Elementary School
Educational Facility Effectiveness
Conditions at the three schools vary somewhat but generally:
• Classroom vary in sizes - some meet MSBA Guidelines but oldest buildings have significantly small rooms
• No cafeteria (meals in classrooms)
• Undersized gym, undersized libraries in 2 schools
• Numerous issues with building conditions that impede teaching and learning:--lighting, temperature, ventilation, acoustics
• Issues related to safe and secure learning environments
• Need for additional Special Education spaces
Building Conditions Issues
• Limited handicapped access to significant parts of the building
• Wood construction in two of the oldest buildings, including stairs
• Numerous other issues of accessibility
• Obsolete mechanical heating and ventilation system, no air conditioning--frequently too hot / too cold for teaching and learning
• Inadequate electrical systems
• Obsolete plumbing systems, lack of automatic fire protection
• Window replacement needed
• Cosmetic issues--floors, ceilings, walls (work might be categorized as minor)
MSBA Statement of Interest (SOI) Process
• Submitting an SOI is the first critical step in the MSBA's program to partially fund the construction, renovation, addition or repair of municipally owned school facilities located in cities, towns and regional school districts.
• The SOI allows districts to inform us (MSBA) about deficiencies that may exist in a local school facility and how those deficiencies inhibit the delivery of the district's educational program.
• Core (Capital) Program vs. Accelerated Repairs
• Initially identify one school but may be asked to document all three schools
Massachusetts School Building Authority (MSBA) - SOI Priorities:
1. Replacement or renovation of a building which is structurally unsound or otherwise in a
condition seriously jeopardizing the health and safety of school children.
2. Elimination of existing severe overcrowding;
3. Prevention of the loss of accreditation;
4. Prevention of severe overcrowding expected to result from increased enrollments,
which must be substantiated;
5. Replacement, renovation or modernization of school facility systems, such as
roofs, windows, boilers, heating and ventilation systems, to increase energy
conservation and decrease energy related costs in a school facility;
6. Short term enrollment growth;
7. Replacement of or addition to obsolete buildings in order to provide a full range of
programs consistent with state and approved local requirements; and
8. Transition from court-ordered and approved racial balance school districts to walk-to,
so-called, or other school districts.
Feasibility Study
• With the Owner's Project Management and Designer in place: The District and its team collaborate with the MSBA to document their educational program / initial space summary, document existing conditions, develop and evaluate alternatives, and recommend the most cost effective and educationally appropriate preferred solution
• Test alternative sites, site solutions
• Possibly explore alternative school sizes (populations)
• Select a preferred solution
• At this stage, the project becomes reimbursable
Massachusetts School Building Authority (MSBA) - SOI Process:
▪ January 2020 SOI period opens
▪ April 2020 SOI period closes
▪ Review SOI for Completeness
▪ Review SOI and accompanying documents for content
▪ Conduct Senior study visits if required
▪ Recommend SOIs for initiation into Eligibility Period
Typically MSBA release accelerated repair projects in
June/July and Core Program Projects in December.
Capital Pipeline Overview
2018 (70) SOI’s Submitted, 12
invited into Eligibility
2019 (83) SOI’s Submitted
Massachusetts School Building Authority (MSBA) - Eligibility Period:
▪ Initial Compliance Certificate
▪ Form the School Building Committee
– In place with the permanent SBRC
▪ Complete educational profile
▪ Submit District’s Maintenance Practices
▪ Certify Design Enrollment
▪ VOTE the Feasibility Study Phase funding
▪ Execute Feasibility Study Agreement
(FSA)
▪ Receive authorization to begin Feasibility
Study
▪ Process has up to 10 Months to complete
Massachusetts School Building Authority (MSBA) - Building Process:
▪ SOI Process – Approx. 12 months
▪ Eligibility Period - Approx. 10 months
▪ Feasibility Study – Approx. 9 months
▪ Schematic Design– Approx. 6 months
▪ Development Design– Approx. 5 months
▪ Construction Documents– Approx. 8 months
▪ Construction– Approx. 24 months
▪ Close Out– Approx. 3 months
Total: 77 months (6.5 years) -
Assumes an “Invitation” based on the SOI initial
submission
Enrollment Projections
Birth Rate
Current Elementary School Districts
Avery
Total: 53 Classrooms
994 Students
Avery ESGreenlodge ES 15 Classrooms
13 Classrooms
Current Schools Configuration / Classrooms
Mostly Undersized Classrooms
Oakdale ES
15 ClassroomsRiverdale ES
10 Classrooms
2028 - 29 School / Classroom Need
Assumes:- Properly sized classrooms 900-950sf - 23 Students/Classroom (MSBA Guidelines)
Avery ES
All Other ES
15 Classrooms
345 Students
31 Classrooms
Total: 46 Classrooms
1,060 Students
Next StepsCurrent 2028 – 29 Needs w/ MSBA Criteria
2018-19
Population
Classrooms /
Grade
Total
Classrooms
Average
Class SizeClass Size
Classrooms /
GradePopulation
Avery 304 3 15 20.3 23 15 345
Riverdale 172 2 10 17.2 23
31 715Oakdale 271 3 15 18 23
Greenlodge 247 3 14 17.6 23
994 11 54 18.4 46 1,060
Community Engagement and Input
▪ Fall Meetings
– Meeting 1 – September 2019
at each School
Building Conditions, Site(s), Enrollment
Community Priorities and Goals
▪ SOI Development
– Meeting 2 – October 2019
Options & Discussion
– Meeting 3 – Early December 2019
Follow-up & Development of Direction
Elements of the SOI
Riverdale
Elementary School
Oakdale
Elementary School
Greenlodge
Elementary School
Capen Building
Avery
Elementary School
New Early Childhood
Education Center
High School
Middle School
Discussion
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